Administrative Assistant

Bolton & Menk; Plymouth (MN); On-site; USD 38,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401(k) Match Program

Paid time off (PTO)

Six paid company holidays

Parental leave

Discretionary bonuses

Job summary

Bolton & Menk has a great opportunity for an Administrative Assistant to join our Plymouth office. You will support a multidisciplinary team with project-oriented tasks, calendar coordination, contract assistance, and document preparation.

We value detail-oriented professionals with solid clerical experience who can thrive in a fast-paced environment. This role offers competitive pay and a benefits package as part of our longstanding commitment to employees and the communities we serve.

Qualifications

• Two-year degree in business-related field with four years of related experience or equivalent combination.
• Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong content creation and editing skills.
• Experience drafting and editing correspondence; strong grammar skills.
• Must possess a valid driver’s license.
• Must be detail oriented.
• Experience in construction or engineering services preferred.

Responsibilities

• Coordinate project setup including processing PIFs and setting up project folders.
• Manage insurance certificates and W-9 requests.
• Prepare, route, and track agreements, task orders, amendments, and related contract documents.
• Coordinate Travel including rental cars, hotels, and flights.
• Manage registrations for professional memberships, trainings, sponsorships, and renewals.
• Coordinate field supply orders for the transportation division.
• Schedule division meetings and coordinate Project Manager Roundtables.
• Support annual Transportation events, trainings, certifications, and recurring activities.
• Coordinate All-Staff Meeting logistics including RSVPs, venue, hotel, and event logistics.
• Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff.
• Coordinate logistics for office events, training, client visits, and other activities to include setup and clean up.
• Perform receptionist duties and answer incoming calls.
• Process or assist with incoming/outgoing mail, packages, and documents.
• Maintain adequate level of office supplies and refreshments while communicating with vendors for office maintenance.

Skills

Content creation

Editing

Detail oriented

Driver's license

Education

Associate degree in Business Administration

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Bolton & Menk has a great opportunity for an Administrative Assistant to join our team in our Plymouth office. We are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team. This is a jack-of-all-trades position with an emphasis on project specific support related to client calendars, contract assistance, project manuals, COI requests, training/workshop registrations, PIFs, reports, etc.

If you have clerical experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere, then we are looking for you! As a Top Workplace, this is a fantastic chance to work with a talented team of professionals and make a lasting impact on the communities we serve. With over 75 years of experience, Bolton & Menk specializes in providing community infrastructure solutions in many locations across the country.

What You Will Be Doing:

• Coordinate project setup including processing PIFs and setting up project folders
• Manage insurance certificates and W-9 requests
• Prepare, route, and track agreements, task orders, amendments, and related contract documents
• Coordinate Travel including rental cars, hotels, and flights
• Manage registrations for professional memberships, trainings, sponsorships, and renewals
• Coordinate field supply orders for the transportation division
• Schedule division meetings and coordinate Project Manager Roundtables
• Support annual Transportation events, trainings, certifications, and recurring activities
• Coordinate All-Staff Meeting logistics including RSVPs, venue, hotel, and event logistics.
• Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff.
• Coordinate logistics for office events, training, client visits, and other activities to include setup and clean up.
• Perform receptionist duties & answer incoming calls
• Processes or assists with incoming/outgoing mail, packages, and documents.
• Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance.

What We Are Looking For:

• Two (2) year degree in business related field and four years of related experience or equivalent combination of education and experience.
• Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook
• Strong content creation and editing skills.
• Experience drafting & editing correspondence required - strong grammar skills
• Must possess a valid driver’s license
• Must be detail orientated
• Experience in construction or engineering services preferred

Salary Range: $37,500 - $71,000 depending on years of experience and credentials
Bolton & Menk is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to specific geographic location. Bolton & Menk reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

Applicants must be currently authorized to work in the United States on a full-time basis, part-time basis or internship for any employer without restriction. Bolton & Menk does not provide visa sponsorship or immigration support for this position.

Supporting Our Employees

There’s life at work and life outside of work. Bolton & Menk has a number of benefit programs and amenities to support you and your family throughout whatever stage of life you are in.

• Competitive compensation plan - overtime compensation available to most employees
• Discretionary bonuses available to most employees
• ESOP - Employee ownership (ESOP); 100% company-paid contributions
• 401(k) Match Program
• Paid time off (PTO)
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• Parental leave
• Short term and Long-term disability
• Employee assistance program
• Health insurance
• Flexible spending account
• Life insurance
• Vision insurance

WHY BOLTON & MENK?

Bolton & Menk, Inc. specializes in providing community infrastructure solutions. Since 1949, we have been committed to improving quality of life through engineering excellence and client satisfaction. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live in these same communities. Today, Bolton & Menk has more than 1,000 employees throughout more than 40 locations in Minnesota, Iowa, North Dakota, Wisconsin, Colorado, North Carolina and South Carolina providing services to more than 400 communities and agencies. Learn more about our history here: https://www.bolton-menk.com/about-us/

OUR BENEFITS

At Bolton & Menk, we value our people and provide an exceptional Total Compensation and Benefits Package to protect our most valuable asset. We are committed to the well-being of our employees and their families. Perks of being a Bolton & Menk employee include peace of mind with our benefits package and competitive compensation plan, flexible schedules, and career development opportunities. Learn more here: https://www.bolton-menk.com/careers

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.

Bolton & Menk does not accept unsolicited resumes from individual recruiters or third-party agencies in response to Bolton & Menk job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Bolton & Menk Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Bolton & Menk Talent Acquisition team.

It is our responsibility and privilege to embrace the diversity of people, thoughts, and experiences necessary to develop infrastructure systems that serve all people. Bolton & Menk, Inc., is an Equal Employment Opportunity / Affi... including disability and vets.

Qualifications

Education

Preferred

Associate of Science or better in Business Administration.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.