Administrative Assistant

Stanley Consultants, Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 35,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401K match

Professional development leave

Job summary

Stanley Consultants is seeking an Administrative Assistant for our Phoenix, AZ office. The role provides complete administrative support to a department, coordinating travel, meetings, and documentation.

As an entry level position, you will perform clerical tasks, prepare reports, and handle routine inquiries while ensuring accurate data management and friendly, professional service.

Qualifications

• High School Diploma or equivalent.
• This is an entry level position.

Responsibilities

• Provide complete administrative support to a department, group, or similar organizational unit.
• Perform clerical and administrative functions, which may be confidential in nature.
• Prepare reports using standard report format.
• Maintain project correspondence and data files.
• Coordinate travel and meetings for supervisor.
• Coordinate applicable continuing education seminars including room, reservations and meal, if appropriate.
• Answer phone and routine inquiries.

Skills

Clerical tasks

Time management

Office software

Education

High School Diploma

Tools

Microsoft Office

Job description

Stanley Consultants is an award-winning and industry-leading global consulting engineering firm, with an unmatched commitment to culture, values, and ethics. We are dedicated to client experience and solve the most complex challenges to create a sustainable, connected, and enriched world for all. As the world changes, Stanley strategically evolves with it, integrating the latest technology, innovation, and resiliency practices.

With over a century of experience serving the energy, federal government, transportation, and water sectors, we have helped improve lives and shape the infrastructure systems that connect us. As an employee-owned organization with a People First approach, we stand apart from other engineering consulting and services firms. At Stanley, your voice counts, your growth matters, and your success is our success.

Stanley Consultants offers flexible work options, competitive pay and great benefits, a strong sense of community, and the chance to build a meaningful, long-term career!

Job title - Administrative Assistant

Location - Phoenix, AZ

Job type - Onsite

Requisition ID - 11368

Stanley Consultants is currently looking for an Administrative Assistant for our Phoenix, AZ office.

JOB SUMMARY

Provide complete administrative support to a department, group, or similar organizational unit.

What You Will Be Doing:

• Perform clerical and administrative functions, which may be confidential in nature
• Prepare reports using standard report format
• Maintain project correspondence and data files
• Coordinate travel and meetings for supervisor
• Coordinate applicable continuing education seminars including room, reservations and meal, if appropriate
• Answer phone and routine inquiries

Required Qualifications:

• High School Diploma or equivalent
• This is an entry level position

Performance Standards:

• Must possess excellent computer knowledge in the particular software used
• Ability to organize and prioritize work and handle multi-task assignments

Judgement and Initiative:

• Performs daily and routine tasks with general supervision.
• Receives general day-to-day operational supervision from manager and others in the organizational unit.

Work-Life Balance

We realize there’s more to life than just work. We help you meet the demands of work, family and personal life through several flexible options.

What we offer:

Member-Owned. Member-ownership is at the heart of our culture, aligning client satisfaction, company performance, and personal reward.

Paid Time Away. Stanley Consultants offers numerous paid holidays, generous paid time off (PTO), parental leave, and professional development leave.

Health Insurance. We provide a comprehensive insurance package including medical, dental, vision, FSA, HSA, Doctor On Demand, wellness reimbursement, and mental health resources.

Financial Health. We offer life insurance, short- and long-term disability insurance, identity theft protection, and many other benefits.

Professional Growth. When your skills grow, so do we, which is why we offer tuition assistance, professional society membership, and more.

Financial Rewards. We share our prosperity with members through company stock ownership, a generous 401K match, incentive compensation, and profit-sharing contributions to retirement 401K plans.

Learn more about Stanley Consultants in this short video: Working at Stanley Consultants

Stanley Consultants does not welcome unsolicited resumes from staffing and recruiting agencies. Any unsolicited resumes submitted to Stanley Consultants, including but not limited to resumes submitted directly to Stanley Consultants members, or any of our representatives, will be deemed the property of Stanley Consultants.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)