Administrative Assistant

Wilson Elser (Professional Staff Careers); Phoenix (AZ); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discount plans

Job summary

Wilson Elser is actively seeking an Administrative Assistant to support a national client services team, acting as a liaison between leadership and the broader national team. This role emphasizes confidential scheduling, document handling, and collaboration across offices.

The position offers a flexible, hybrid or remote working arrangement and can be located in any state with an office. A Bachelor’s degree or equivalent experience is required along with 1–2 years in a law firm setting.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 1–2 years of experience in a law firm.
• Familiarity with Document Management Systems.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Experience with data entry or data management a plus.
• Familiarity with web‑based collaborative tools and work management software a plus.
• Experience with team messaging and instant messaging platforms a plus.
• Experience with email and calendar management, meeting coordination, and direct client interaction.
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously.
• Excellent written, verbal and interpersonal communication skills.
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals.
• Demonstrated professionalism in all client and internal communication.

Responsibilities

• Schedules and manages highly confidential meetings, documents and information.
• Manages complex calendars; coordinates day‑to‑day meetings and responsibilities across a team of attorneys.
• Schedules and tracks key meeting series, client requests, and project management, aligning to deadlines.
• Collaborates on projects to improve communication, document management, data entry and data management.
• Assists with project management functions and process implementation on the client services team, including document preparation and process improvements; supports data collection and management.
• Provides clerical or administrative legal services support as requested.

Skills

Strong communication

Excellent organizational skills

Calendar management

Data entry

Client interaction

Attention to detail

Team collaboration

Education

Bachelor’s Degree or equivalent professional experience

Tools

Microsoft Office Suite

SharePoint

Document Management Systems

Job description

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.

Key Responsibilities

• Schedules and manages highly confidential meetings, documents and information
• Manages complex calendars; uses sound judgement to coordinate day‑to‑day meetings and responsibilities across a team of attorneys
• Schedules and tracks key meeting series, client requests, and project management, works backwards from deadlines to manage team communications and ensure deliverables are met
• Collaborates on projects aimed at improving communication, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including document preparation, enforcement of process improvements; and support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelor’s Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting.
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction.
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Why Should You Apply?

• Benefits:Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth:Ample opportunities for professional development and advancement
• Employee Perks:Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [e-mail].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

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