Administrative Assistant

Easy Sell FL; Orlando, Northern (FL, KY); Hybrid; USD 45,000 - 70,000; Full time

Job summary

Easy Sell Florida is seeking an Administrative Operations Coordinator to keep calendars, tasks, and workflows running smoothly. This mission-critical role supports the executive team by managing schedules, handling emails and bills, and ensuring seamless personal and business logistics.

You will create SOPs, track expenses, and proactively solve issues while researching tools and vendors to boost efficiency in a hybrid Orlando-based environment.

Qualifications

• Proven experience supporting an executive or small team in a fast-paced environment.
• Love structure, checklists, and simplifying processes.
• Hyper-organized — nothing slips through the cracks.
• Tech-savvy with Google Workspace, CRMs, Slack, and task managers.
• Emotionally intelligent and service-minded — you like making others’ lives easier.
• Flexible and reliable — you handle surprises calmly.
• Bonus: Experience in real estate, bookkeeping, or operations.

Responsibilities

• Manage calendars, confirm appointments, and prevent scheduling conflicts for the executive team.
• Handle emails, bills, invoices, travel, errands, etc., with precision.
• Keep personal and business logistics flowing — maintenance to renewals.
• Track personal and company expenses and account info in simple dashboards.
• Anticipate problems and resolve them without team intervention.
• Create and maintain SOPs, checklists, and workflows for recurring tasks.
• Research tools, vendors, and services to save time and reduce friction.

Skills

Executive support

Hyper-organized

Tech-savvy

Emotionally intelligent

Flexible & reliable

Communication skills

Real estate operations

Tools

Google Workspace

CRMs

Slack

Task managers

Job description

At Easy Sell Florida , we’re on a mission to become the most trusted homebuyer in the nation. We buy homes as-is and bring life back to neighborhoods through ethical deal-making and operational excellence.

We stand against chaos, confusion, and clutter — and we’re building a team of high-integrity, high-performance individuals who believe in doing things right the first time.

We’re looking for an Administrative Operations Coordinator who thrives on keeping things organized, on track, and humming behind the scenes. If you love checklists, systems, clean calendars, and creating order from chaos — this is your zone.

This is not just a support role — it’s a mission-critical seat that enables the entire team to focus on what they do best.

Responsibilities

• Manage calendars, confirm appointments, and prevent scheduling conflicts for the executive team.
• Handle administrative tasks (emails, bills, invoices, travel, errands, etc.) with precision and speed.
• Keep all personal and business logistics flowing — from house maintenance to document renewals.
• Track personal and company expenses, renewals, and account info in simple dashboards.
• Anticipate problems and handle them without requiring the team to jump in.
• Create and maintain SOPs, checklists, and workflows that simplify recurring tasks.
• Research tools, vendors, and services to save time and reduce friction.

Results

• Calendar is accurate and fully managed, with zero missed or rescheduled appointments due to oversight.
• Errands, logistics, and tasks are completed on time with minimal follow-up.
• Emails, bills, and renewals are flagged, paid, and tracked proactively.
• Owner feels “offloaded,” not burdened with details or repeat issues.
• No recurring mistakes — issues are solved and prevented from happening again. Systems, vendors, or tools are proactively recommended and implemented to improve efficiency.
• Owner reports 5–10 hours per week of time savings.
• Personal life and business operations run with minimal interruptions or delays.

Requirements

• Proven experience supporting an executive or small team in a fast-paced environment.
• You love structure, checklists, and simplifying things.
• Hyper-organized — nothing slips through the cracks with you.
• Tech-savvy with tools like Google Workspace, CRMs, Slack, and task managers.
• Emotionally intelligent and service-minded — you like making others’ lives easier.
• Flexible and reliable — you handle surprises without freaking out.
• Bonus: Experience in real estate, bookkeeping, or operations.

Location

• Based in Orlando/Central Florida
• Some in-person travel required for seller appointments
• Hybrid office or work from home environment

Compensation

• $45,000 – $70,000/year + benefits + performance bonuses
• The OTE range may be inclusive of several levels that would be applicable to the position. Final earnings will be based on a number of factors including experience, execution quality, reliability, and problem-solving ownership. This range includes base salary and performance bonuses (see below).
• Mission-Driven Work: You’ll help people in tough situations get clarity, relief, and a fresh start.
• Mission-Driven Impact: We reinvest in the communities we serve and donate a portion of profits to local causes that matter.
• Autonomy & Flexibility: Work in a results-driven environment that values ownership, not micromanagement.
• High-Performance Culture: Tight-knit team with regular competitions, quarterly prizes, and a clear growth plan tailored to your career goals.
• Performance-Based Growth Path: Promotions, bonuses, and larger responsibilities come fast for high performers.
• Personal Growth Huddles: Weekly shoutouts, skill-sharing, and space to grow as a human — not just a closer.
• Profit-Sharing Potential: Long-term A-players may unlock a profit-sharing model.
• Ongoing Sales Training: Access to world-class closers and coaching tools (Jeremy Miner, Chris Voss, and more).
• Team Offsites & Recognition: Quarterly celebrations, “big win” bonuses, and recognition tied to company values.
• Fast-Track to Leadership: If you’re a closer who can lead, we’ll build a team around you.
• Wealth-Building Opportunities: Buy investment properties from our off-market pipeline or co-invest in flips to accelerate your own net worth.

Culture & Core Values

We don’t just want great performers — we want people who are proud of how they win. Our three core values guide everything we do:

• Grit – Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns.
• Growth – We learn, adapt, and grow faster than our problems. Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally.
• Heart – We lead with empathy. We act with integrity. We treat sellers like people, not paychecks. Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.