Administrative Assistant

BKF; Oakland (CA); On-site; USD 33,000 - 41,000; Part time

Benefits offered by this job

Vacation and sick time

Pro-rated for part-time

Job summary

BKF Engineers seeks an Administrative Assistant to support our San Francisco and Oakland offices. Responsibilities include coordinating events, maintaining office culture, and handling mail and reservations.

The role requires strong organization, excellent communication, and 1–3 years of relevant experience. Part-time schedule is Monday-Thursday, 20 hours/week, with occasional travel to Oakland on Wednesdays.

Qualifications

• Excellent organizational skills are required.
• Strong written and verbal communication abilities.
• Self-motivated and able to work with minimal supervision.
• Experience supporting an office with administrative duties.
• Preference for candidates with AEC industry experience.

Responsibilities

• Plan, coordinate and execute office events with the office leader.
• Cultivate a welcoming office culture for clients and staff.
• Collaborate with admins across BKF to maintain a consistent office experience.
• Manage incoming/outgoing mail and package deliveries.
• Assist with reservations for desks, offices and conference rooms.

Skills

Organizational skills

Strong communication

Self-starter

Office support

AEC experience

Tools

Microsoft Office Suite

Job description

We are hiring an Administrative Assistant to work out of our San Francisco and Oakland Office! Responsibilities:?

• Plan, coordinate and execute exciting events for the office and company, working alongside office leader, including lunch and learns, companywide ERG events, office birthday/work anniversary events, office happy hours, office lunches, etc.
• Cultivate the office culture for internal and external clients.
• Work alongside all admins throughout the company to create a consistent and exciting office experience.
• Own the incoming and outgoing mail and package deliver process for the office.
• Fill out letters of transmittal as needed.
• Maintain the office kitchen, supply room and conference rooms, ensuring a high level of detail for a presentable office space.
• Assist in coordinating desk, office, and conference room reservations when needed.
• Assist with adding visitors to the building security list.
• Assist in coordinating with property management, including floor warden duties.
• Assist office leadership with expense reports.
• Assist with ordering insurance certificates as needed.
• Assist accounting with invoice backup.
• Help with miscellaneous projects and tasks for the office and company as needed.

Requirements

• Excellent organizational skills.
• Proficient in Microsoft Office Suite
• Self - starter
• Strong communication skills
• 1-3 years applicable experience supporting an office with administrative duties. Strong preference for those with experience in the AEC industry.
• Work schedule: Monday-Thursday 20 hours per week 10:00am-3:30pm in San Francisco
• Expected to travel and work out of the Oakland office on Wednesdays

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment.? Travel to other BKF locations and client sites may be required. Benefits

• The typical base salary range for this position is $24.00 - $30.00 an hour and will vary depending on skills, experience, education, and geographical location. This is an hourly position paid biweekly.
• Generous vacation and sick time packages, pro-rated for part-time employees

BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.