Administrative Assistant

Citarella; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

A prominent grocery store chain in New York is seeking an Administrative Assistant to support warehouse operations and manage administrative tasks. The successful candidate will be detail-oriented, organized, and have experience in operations. Responsibilities include scheduling, inventory management, and communication across departments. Competitive wages and benefits are offered.

Benefits

Competitive wages

Medical / Dental / Vision benefits

Employee Discounts

401k Retirement Savings Plan with Company Match

Qualifications

• 3-4 years in an operations or administrative role.
• Ability to lift up to 30lbs.

Responsibilities

• Audit and enter schedules into ADP.
• Process and enter store orders and DSD orders.
• Report manifest discrepancies to management.
• Maintain accurate inventory through daily counts.
• Fill out weekly KPIs and send out recap emails.

Skills

Time management

Attention to detail

Communication skills

Organization

Bilingual (Spanish-English)

Tools

Microsoft Suite

Job description

Overview

The Administrative Assistant is responsible for supporting the warehouse by assisting with its administrative tasks. This person will partner with warehouse management, vendors and the Citarella administrative team daily on all relevant warehouse needs. The ideal candidate will have high attention to detail, time management skills and relentless organization acting as a behind the scenes conductor for administrative store flow.

Responsibilities

• Audit and enter schedules into ADP following management approval.
• Process and enter store orders and DSD orders in partnership with management.
• Report manifest discrepancies to management.
• Daily log, food log, and checks to ensure complete per company standards, escalating issues to management.
• Compile, review, and distribute daily documents to the warehouse team.
• Printing signs to support the department management.
• Communicate within different warehouse departments.
• Collect and distribute manifests from delivery trucks and distribute them to appropriate departments for review.
• Maintain accurate inventory through daily counts.
• Open tickets after management approval and follow through on their resolution.
• Fill out weekly KPIs and send out recap emails reflecting the patterns of the business.
• Review and print daily newsletter and distribute to department managers.
• Update warehouse communication boards.
• Key turning support for the warehouse team when needed, following company guidelines and policies.

Qualifications and Requirements

• 3-4 years in an operations or administrative role
• Experience in Microsoft Suite
• Strong written and verbal communication skills
• Bilingual (Spanish-English is plus)
• High attention to detail
• Meticulous organization
• Ability to lift up to 30lbs

Benefits

Competitive Wages, Medical / Dental / Vision / Company sponsored life insurance benefits, Flexible Spending Accounts, Employee Discounts, Paid Time Off, 401k Retirement Savings Plan with Company Match!

Citarella is an Equal Opportunity Employer (EOE)