Administrative Assistant

Materion; New York (NY); On-site; USD 35,900 - 53,781; Full time

Job summary

Materion is seeking an Administrative Assistant in Brewster, NY to handle purchasing, onboarding, visitor tracking, and daily office operations. The role requires proficiency in Excel, PowerPoint, Word, and SAP, plus at least four years of clerical experience in a manufacturing setting.

You will assist with reports, invoicing, and project support across plant operations and procurement functions. Flexible in coordinating meals, logistics, and supplier liaison tasks, the position offers exposure

Qualifications

• Bachelor’s Degree with accounting or business classes preferred.
• Minimum of 4 years of clerical, secretarial, or office experience required.
• Administration experience in a Manufacturing firm preferred.
• Experience with Microsoft Excel (spreadsheets, formulas, pivot tables).
• Experience with Microsoft PowerPoint (creating and manipulating slides).
• Experience with Microsoft Word.
• Experience with SAP (financial piece) preferred.

Responsibilities

• Submit purchase requisitions and reconciliation of expenses.
• Ordering office supplies and keeping breakrooms and supply areas stocked.
• Arranging luncheons and on occasion breakfast and dinners.
• Participate in on-boarding new employees (uniforms, lockers, lunch, safety shoes, business cards, etc.).
• Liaison between employees and uniform service assuring all necessary employees have proper uniforms.
• Responsible for entering visitors in the RightCrowd system and scheduling their contractor/visitor training.
• Liaison for onsite drink and snack vending machines.
• Maintaining ETQ trainings for Brewster and Santa Clara employees.
• Executing various reports for site.
• Assist Controller with posting invoices, running variance reports, overtime labor reports, outstanding purchase orders, etc.
• Pick-up mail and distribute.
• Effectively collaborate with Plant Manager and team members regarding projects given to oversee.
• Communicate with Facilities Project Manager regarding any AFE’s that are needed.
• Communicate with procurement assuring all contracts are reviewed and acceptable.
• Schedule onsite visits with vendors and necessary team members to procure quotes.
• Create all necessary Purchase Requisitions for the project by assuring proper accounts are used.
• Responsible for project reporting with all team members via email and/or meetings.
• Maintain fully executed contract documents along with any other documentation for each project.
• Responsible for keeping the project flowing.

Skills

Excel

PowerPoint

Word

SAP

Education

Bachelor's degree in accounting or business

Tools

SAP

Job description

## Administrative AssistantBewerbenlocations: Brewster, NYtime type: Vollzeitposted on: Heute ausgeschriebenjob requisition id: 2026-R8409### **At Materion, everyone is included, respected and offered opportunity to grow. *Join us!*****Plant-Base*** Develop, distribute, and post plant communications. This may include email, communication boards, physical handouts.* Submit purchase requisitions and reconciliation of expenses. Ordering office supplies and keeping breakrooms and supply areas stocked.* Arranging luncheons and on occasion breakfast and dinners.* Participate in on-boarding new employees (uniforms, lockers, lunch, safety shoes, business cards, etc.)* Coordinate outside services for general plant needs such as shredding, records retention, offsite meetings, etc.* Liaison between employees and uniform service assuring all necessary employees have proper uniforms.* Responsible for entering visitors in the RightCrowd system and scheduling their contractor/visitor training (CVT).* Liaison for onsite drink and snack vending machines.* Maintaining ETQ trainings for all Brewster and Santa Clara employees.* Executing various reports for site.* Assist Controller with posting invoices, running variance reports, overtime labor reports, outstanding purchase orders, etc.* Pick-up mail and distribute.**Project-Base*** Effectively collaborate with Plant Manager and team members regarding projects given to oversee.* Communicate all necessary information with Facilities Project Manager regarding any AFE’s that are needed.* Communicate with procurement assuring all contracts are reviewed and acceptable.* Schedule onsite visits with vendors and necessary team members to procure quotes.* Create all necessary Purchase Requisitions needed for the project by assuring proper accounts are used (expensed or capitalized).* Responsible for project reporting with all team members via email and/or meetings.* Maintain fully executed contract documents along with any other documentation for each project.* Responsible for keeping the project flowing.**Qualifications*** Bachelor’s Degree with accounting or business classes preferred.* Minimum of 4 years of clerical, secretarial, or office experience required.* Administration experience in a Manufacturing firm preferred.* Experience with Microsoft Excel (spreadsheets, formulas, pivot tables)* Experience with Microsoft PowerPoint (creating and manipulating slides)* Experience with Microsoft Word.* Experience with SAP (financial piece) preferred.Pay Range:$26.06 - $39.04*Actual base salary offered varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location.***The selection of the person to be hired for this position is contingent on the candidate having export compliance eligibility for access to U.S. controlled technology which comes under the licensing jurisdiction of the U.S. Department of State, International Traffic in Arms Regulations (ITAR) and the U.S. Department of Commerce, Export Administration Regulations (EAR).****The candidate selected will have to qualify as either a U.S. citizen, a U.S. National, a lawful permanent resident of the U.S., a Person Admitted into the U.S. as an Asylee or Refugee., a National of a country that is not prohibited from having access to U.S. controlled technology (via a letter of assurance), or a Person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on Materion’s determination that it will be able to obtain an export license in a time frame consistent with Materion’s business requirements.****Materion Corporation and its subsidiaries (the “Company”) is an equal employment opportunity employer. It is the Company’s policy to not unlawfully discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also the Company’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.****Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on the Company. Please inform the Company’s personnel representative if you need assistance completing any forms or to otherwise participate in the application process.****Materion’s Veteran Employee Resource group supports veterans and promotes the benefits of hiring veterans in the workplace. We honor all those who have served and are a military friendly company. Veterans are encouraged to apply and military experience and skills are transferrable to Materion careers.****Please provide complete information. An incomplete application may affect your consideration for employment.**