Administrative Assistant

Galen College of Nursing; Nashville (TN); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

401(k) with match

Tuition assistance

AirMed/telemedicine services

Job summary

Galen College of Nursing is seeking an Administrative Assistant to support potential and current students with financial and student services tasks at our Nashville campus.

You will schedule enrollment appointments, collect documents, assist with form completion, and maintain accurate records in CampusVue while collaborating with Admissions, Student Support and Financial Aid teams.

Qualifications

• Education: Minimum high school diploma or GED; some college helpful.
• Experience: Familiarity with Microsoft Word, Excel, and general office software.

Responsibilities

• Schedule enrollment appointments for incoming students.
• Contact potential students about missing documents.
• Review and upload documents into CampusVue.
• Assist students with form completion.
• Document student activities in CampusVue.
• Provide telephone support to Enrollment Specialist.
• Assist with enrollment during peak periods.
• Conduct financial aid workshops as needed.
• Collaborate with Admissions, Student Support and Financial Aid Manager.

Skills

Communication

Time management

Team player

Attention to detail

Documentation

Education

High school diploma or GED

Some college coursework

Tools

Microsoft Word

Microsoft Excel

CampusVue

Job description

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

Position Overview

As a Administrative Assistant at Galen College of Nursing, you will assist and provide guidance to potential and active students in financial and student support related areas.

Key Responsibilities

• Schedule enrollment appointments for incoming students after packaging.
• Contact potential students about missing and/or incomplete documents.
• Review for accuracy and upload completed documents into CampusVue.
• Assist potential students with completion of forms as needed.
• Detailed documentation of student activities in CampusVue.
• Start paper file for campus.
• Provide telephone support to Enrollment Specialist as needed.
• Assist with enrollment appointments during periods of high volume.
• Conduct financial aid workshops for both active and incoming students as needed.
• Work closely with Admissions, Student Support and Financial Aid Manger to manage new start.
• Assist in filing and scanning of paperwork following Quarter starts.
• Assist in other areas of financial aid as deemed necessary by Financial Aid Manager.
• Assist in contacting students on a routine basis regarding attendance, performance and progression in the program.
• Assist students with all questions and issues while being at Student support window.
• Assist students during registration.
• Assist students with schedule adjustments during add/drop week or at other times in the term as needed (advising student to impact of choice being made - completion and financial aid).
• Assist students with ordering of uniforms.
• Monitor clinical compliance, contacting students who are non-compliant and working with them to get all required documentation in hand so they can participate in clinical courses.
• Provide student transcripts and verifications for students wishing to pick up these at the campus
• Follow-up with students after graduation to obtain placement information.
• Attend financial aid training, workshops and seminars as necessary.
• Other duties as assigned.

Position Requirements

• Education: Minimum high school diploma or GED, some college helpful but not required. Financial Aid experience a plus.
• Experience: Experience in Microsoft systems such as Word, Excel, and Internet Explorer.
• Special Qualifications: Ability to effectively communicate with a wide variety of people. Position requires great attention to detail, time management skills, and willingness to be a team player. Ability to document all communications with students in CampusVue. Must have enough knowledge to be able to determine what documents are needed and be able to assist with their completion.
• Physical/Mental Demands & Work Environment: Must be able to sit a desk for eight hours at a time.
• Degree of Supervision: Minimal.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Administrative Assistant

Galen College of Nursing