Administrative Assistant

Mortenson; Minnesota; On-site; USD 59,000 - 80,000; Full time

Benefits offered by this job

Medical and prescription drug plans

Dental plan

401k retirement plan with company 401k

Paid time off and holidays

Life, AD&D and disability insurance

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Job summary

Mortenson is seeking an Administrative Assistant to support executives and staff across a dynamic organization. You will greet visitors, organize meetings, manage calendars and travel, and handle filing systems with accuracy.

You will prepare documents, invoices and coordinate with Safety, HR, IT and Legal while supporting Leadership with expenses and travel. A detail-oriented, flexible professional with strong communication skills will excel in this role.

Qualifications

• Associate or bachelor's degree preferred.
• Minimum three years administrative support experience.
• Detail orientation and ability to proofread effectively.
• Demonstrate flexibility and strong organization and multi-tasking abilities.
• Proficient in Word, Excel, Outlook and PowerPoint, with strong communication and customer service skills.

Responsibilities

• Handle a wide range of administrative and executive support tasks.
• Greet visitors, coordinate meetings and travel, manage calendars and filing systems.
• Prepare documents, proofs and invoices, and coordinate with internal groups for procurement.
• Assist leaders with expense reports and miscellaneous duties as needed.
• Perform other duties as assigned.

Skills

Customer service

Communication

Flexibility

Organization

Multi-tasking

Education

Associate or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Administrative Assistant

SUMMARY

Mortenson is currently seeking an Administrative Assistant to handle a wide range of administrative and executive support tasks. Your ability to remain flexible, inventive, dedicated, and efficient with a high level of integrity and confidentiality is vital to your success in this role. Excellent written and verbal communication skills are necessary as you will be interacting with staff at all levels in an ever-changing environment. Your extraordinary customer service abilities will ensure every customer has a superb experience when they are at Mortenson facilities.

RESPONSIBILITIES

• Perform regular administrative tasks and overall office organization, greet visitors and customers with a positive demeanor, coordinate and set up meetings, handle calendars, and schedule travel
• Set up, organize, and manage filing systems, prepare documents, perform record keeping and filing duties, and proofread communications and documents carefully
• Prepare billing/invoices as needed, coordinate between numerous support groups (Safety, Human Resources, IT, Legal), and procure miscellaneous goods using Mortenson's internal procurement system
• Understand the operating group and company resources and assist Operating Group Leadership members with miscellaneous duties such as expense reports and travel
• Perform all other duties as assigned

QUALIFICATIONS

• Associate or bachelor's degree preferred
• Minimum three years administrative support experience required
• Detail orientation and the capability to proofread effectively
• Demonstrate flexibility as well as excellent organization and multi-tasking skills
• Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point
• Exhibit effective communication and active listening skills
• Positive professional attitude and strong customer service skills

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and conciergewith extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $59,300.00- $80,000.00. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).

Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.

Please make note:

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let’s Redefine Possible

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.