Administrative Assistant

Lozier; Middlebury (IN); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Company bonus potential

Second shift differential

PTO plus holidays

Medical/dental/vision benefits on day

Onsite Health Clinic

401(k) with employer match

Employee Assistance Program

Educational Assistance Program

Career Development Programs

Casual dress

Relocation benefits available

Mon-Fri onsite

Job summary

Lozier is seeking an Administrative Assistant to support several departments within a multi-site organization. This role handles confidential clerical tasks, front desk support, and coordination of meeting logistics.

The position requires a high school diploma (associate degree preferred) and 2+ years of clerical experience. Onsite Monday–Friday with competitive benefits including health, 401(k), and growth opportunities.

Qualifications

• Education: High School Diploma, or equivalent is required.
• Associate degree in business administration, accounting, human resources, communications, or related field is preferred.
• Experience: Minimum of 2 years of experience in clerical, administrative, or other relevant experience, if degreed.
• Minimum of 4 years of experience in clerical, administrative, or other relevant experience, if non-degreed.
• Advanced PC skills (Microsoft Excel, Word, Outlook).
• Demonstrated ability to maintain high level of confidentiality.
• Intermediate communication skills including written and oral.
• Advanced organizational, prioritization, and time management skills.
• Advanced proficiency with spreadsheets, reporting tools, and presentation development.
• Strong attention to detail and follow-through.
• Advanced problem-solving and coordination skills.
• Customer-service mindset.
• Experience or willingness to learn and leverage, standardized service-desk software for standardized workflows; Jira preferred.

Responsibilities

• Answer, assist, and transfer incoming calls.
• Provide daily support to front desk and reception functions, including assisting callers and greeting in-person visitors (vendors, guests, applicants).
• Prepare and review assigned memos, forms, letters, tables, minutes, reports, and agendas.
• May distribute and administer assigned corporate communications (e.g. condolences, retirement cards, fliers, etc.).
• Timely and accurately maintain assigned subscriptions, memberships, assigned files, etc.
• Process and distribute incoming and outgoing mail (including certified mailings).
• Research and compile information for departmental reports.
• Scan and review documents for errors and/or missing files.
• Process, reconcile, and maintain petty cash, purchase card transactions, invoices, expense documentation, and assigned departmental records.
• Maintain office operations activities, including conference room coordination, office supply administration, refreshment supplies, mail distribution, vendor coordination, and common area readiness.
• Support onboarding activities and coordinate new employee orientation logistics and related administrative tasks.
• Leveraging standardized processes and systems to coordinate meeting and events arrangements; including, but not limited to catering, reservations, notifications, setup and cleanup.
• Provide support to event planner in coordinating employee engagement activities, recognition, other events, and meetings.
• Review and update as needed the standard operating procedures for deadline sensitive items.
• Provide assistance and support for other areas as necessary.
• Demonstrate regular attendance and timeliness in reporting to work, meetings, and completing assignments.
• Ability to work and interact well with others.

Skills

Excel

Confidentiality

Communication skills

Organization & time management

Problem solving

Customer-service mindset

Jira

Education

High School Diploma, or equivalent

Associate degree in business administration, accounting, human resources, communications, or related field

Tools

Jira

Job description

ABOUT LOZIER

Every day, millions of people interact with Lozier products without even realizing it. From the shelving in retail stores to the storage systems powering warehouses and online fulfillment, our products keep retail moving. If you’ve shopped in a store or ordered online, chances are you’ve experienced what we build. For 70 years and counting, Lozier Corporation has been the industry leader trusted by top brands across the country. Headquartered in Omaha, Nebraska, with facilities nationwide, we combine innovation, advanced manufacturing, and a people-centric culture to shape the future of retail. At Lozier, you’ll join a team that designs industry-leading solutions, builds products retailers and warehouses depend on, and be part of a company that prioritizes growth and development of its workforce. Want to learn more about our culture and what it's like to work at Lozier? Watch this short Come Work With Me video to hear directly from a team member about their experiences and what makes our company a great place to build a career.

BENEFITS AND SCHEDULE

• Company bonus potential.
• Additional second shift hourly shift differential.
• PTO (Paid Time Off) plus paid holidays.
• Competitive benefits package (Eligible for medical, dental, and vision benefits on the first day of employment).
• Onsite Health Clinic.
• 401(k) with employer match.
• Employee Assistance Program.
• Educational Assistance Program.
• Career Development Programs.
• Casual dress.
• Relocation benefits available, (as applicable).
• Monday thru Friday schedule, onsite.

POSITION SUMMARY

The Administrative Assistant role is responsible for providing support to several assigned departments within the organization. This role will interact with all levels of a multi-site organization and is responsible for confidential, time sensitive clerical material and administrative support for assigned department business objectives.

ESSENTIAL JOB FUNCTIONS

• Champion Lozier’s Mission, Vision, and Core Values by demonstrating the behaviors that contribute to Lozier’s success.
• Answer, assist, and transfer incoming calls.
• Provide daily support to front desk and reception functions, including assisting callers and greeting in-person visitors (vendors, guests, applicants).
• Prepare and review assigned memos, forms, letters, tables, minutes, reports, and agendas.
• May distribute and administer assigned corporate communications (e.g. condolences, retirement cards, fliers, etc.).
• Timely and accurately maintain assigned subscriptions, memberships, assigned files, etc.
• Process and distribute incoming and outgoing mail (including certified mailings).
• Research and compile information for departmental reports.
• Scan and review documents for errors and/or missing files.
• Process, reconcile, and maintain petty cash, purchase card transactions, invoices, expense documentation, and assigned departmental records.
• Maintain office operations activities, including conference room coordination, office supply administration, refreshment supplies, mail distribution, vendor coordination, and common area readiness.
• Support onboarding activities and coordinate new employee orientation logistics and related administrative tasks.
• Leveraging standardized processes and systems to coordinate meeting and events arrangements; including, but not limited to catering, reservations, notifications, setup and cleanup.
• Provide support to event planner in coordinating employee engagement activities, recognition, other events, and meetings.
• Review and update as needed the standard operating procedures for deadline sensitive items.
• Provide assistance and support for other areas as necessary.
• Demonstrate regular attendance and timeliness in reporting to work, meetings, and completing assignments.
• Ability to work and interact well with others.

OTHER JOB FUNCTIONS

• Perform special projects as assigned.

JOB QUALIFICATIONS

Education: High School Diploma, or equivalent is required.

Associate degree in business administration, accounting, human resources, communications, or related field is preferred.

Experience: Minimum of 2 years of experience in clerical, administrative, or other relevant experience, if degreed.

Minimum of 4 years of experience in clerical, administrative, or other relevant experience, if non-degreed.

Required Skills:

• Advanced PC skills (Microsoft Excel, Word, Outlook).
• Demonstrated ability to maintain high level of confidentiality.
• Intermediate communication skills including written and oral.
• Advanced organizational, prioritization, and time management skills.
• Advanced proficiency with spreadsheets, reporting tools, and presentation development.
• Strong attention to detail and follow-through.
• Advanced problem-solving and coordination skills.
• Customer-service mindset.
• Experience or willingness to learn and leverage, standardized service-desk software for standardized workflows; Jira preferred.

Preferred Skills:

• Experience supporting multiple departmental teams.
• Experience coordinating business operations or cross-functional initiatives.
• Knowledge of organizational policies, business systems, and operational practices.
• Experience preparing enterprise presentations and communications.
• Experience assisting with company events, conferences, and leadership meetings.

SPECIAL DEMANDS

None at this time.

The above job description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as assigned by their supervisor. Lozier reserves the right to modify, interpret, or apply this job description in any way desired and the essential job functions may be modified to reasonably accommodate qualified individuals with a disability. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Successful completion of pre-hire drug screen and post offer background screen is required to obtain employment. Continued employment remains on an “at-will” basis.

When it comes to employers, we understand you have choices – and that you want more than a job. You want the opportunity to learn and grow, to be recognized for your efforts and accomplishments, to be treated with respect and have a sense of pride and belonging. That’s what a career at Lozier is all about. Our future success relies on the same thing that’s carried us for more than 65 years – a committed team of employees working together to achieve goals and provide our customers with the best product in the industry. If you’re looking for a place where you’ll be challenged to be your best and are given the tools and resources to grow and develop, we want to hear from you. If you don’t see a position posted that quite fits you, send us your information and we’ll be in touch if there’s a role that seems like a good match in the future.

Headquartered in Omaha, Nebraska, with facilities across the U.S., Lozier Corporation is the leading manufacturer of products used by retailers in stores and warehouses, with a vision to be operationally excellent in support of retail’s present and future. Retailers have relied on our quality products and service since 1956.