Administrative Assistant

Wintrust Financial Corporation; Menomonee Falls (WI); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental

Vision

401(k) with company match

Parental Leave

FSA

Job summary

TRICOM Inc. of Milwaukee seeks an Administrative Assistant to provide comprehensive administrative support to the CEO and leadership team.

You will manage scheduling, travel arrangements, and document preparation, while handling confidential information with discretion. The role requires strong office administration experience and advanced computer skills, with proficiency in Word, Excel, Outlook, and PowerPoint.

Qualifications

• 4-5 administrative, office administration, or secretarial experience.
• Associate’s degree a plus.
• Advanced computer skills required.
• Proficient in Word, Excel, Outlook, PowerPoint.
• Outstanding communication and interpersonal skills.
• Ability to handle data with confidentiality.
• Ability to prioritize conflicting demands.

Responsibilities

• The Administrative Assistant performs high-level clerical organizing, scheduling, and coordinating for the CEO.
• Supports department heads by coordinating information exchange and meeting logistics.
• Prepares minutes and distributes meeting materials.
• Coordinates travel arrangements and meetings for company personnel.
• Maintains organization charts and employee directory; answers calls and relays messages.
• Provides clerical, secretarial, and administrative support as needed or assigned.

Skills

Advanced computer skills

Word

Excel

Outlook

PowerPoint

Communication skills

Interpersonal skills

Confidential data handling

Education

Associate’s degree

Tools

Word

Excel

Outlook

PowerPoint

Job description

Wintrust provides community and commercial banking, specialty finance and wealth management services through its 16 bank charters and nine non-bank businesses. Wintrust delivers the sophisticated solutions of a large bank while staying true to the relationship-focused, personalized service of our community banking roots. We serve clients in all 50 states with more than 200 branch banking locations in Illinois, southwestern Florida, northwestern Indiana, west Michigan and southern Wisconsin and commercial banking offices in Chicago, Denver, Milwaukee, Grand Rapids, Mich., and in key branch banking locations throughout Illinois. Our people are the heart of our business and we are proud to rank consistently as a top place to work. Wintrust is a $66 billion financial institution based in Rosemont, Illinois, and listed on the NASDAQ Global Select Market under the symbol “WTFC.”

TRICOM Inc. of Milwaukee is a top provider of staffing administrative and financial services for privately held staffing companies. We are seeking an enthusiastic professional to join our collaborative team as an Administrative Assistant. In this role, you will have opportunities for growth and the ability to make a great impact on the organization.

Why join us?

An award-winning culture! We are rated a Top Workplace by the Chicago Tribune (past 8 years) and Employee Recommended award by the Globe & Mail (past 6 years) Competitive hourly rate Comprehensive benefit package including medical, dental, vision, life, a 401k plan with a generous company match and tuition reimbursement, to name a few Family-friendly work hours Promote from within culture

What you’ll do:

The Administrative Assistant primarily performs administrative work, including frequent high-level clerical work organizing, scheduling, and coordinating, researching, compiling and exchanging (and sometimes analyzing) information for the CEO. Assists supervisors (usually at the department head or committee level) in implementing department heads, managers, other employees and customers, mainly to assist with information exchange, problems and requests. Work is supervised on a limited basis, as necessary. Participates in administrative staff meetings and attend other meetings and seminars Participates in recruitment effort for exempt and nonexempt personnel (excluding managerial levels and above); and helps to coordinate the use of temporary employees Helps to maintain company organization charts and employee directory Direct Services, such as maintenance, repair, replenishing supplies, mail files Composes and writes routine correspondence; maintains up-to-date files Acts as recording secretary at staff and committee meetings; prepares and distributes minutes Provides administrative support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages. Provides clerical, secretarial and administrative support as required to the CEO of the company. Coordinates meetings, conferences, and travel arrangements for all members of the company Documenting corporate credit card expenses Works independently and within team on special nonrecurring and ongoing projects Acts as a project lead for special projects, at the request of the company president, which may include planning and organizing company functions, planning and organizing multiple presentations, disseminating information, and coordinating direct mailings Other miscellaneous duties as needed or assigned.

Qualifications:

4-5 administrative, office administration, or secretarial experience Associate’s degree a plus Advanced Computer Skills Proficient in Word, Excel, Outlook, PowerPoint Outstanding communication and interpersonal skills Ability to handle data with confidentiality Ability to prioritize conflicting demands to accommodate rapidly changing priorities Ability to participate as part of a team by understanding and accepting the various work styles of others and their roles on the team Ability to respond to common inquires or complaints from management or staff Ability to work independently with self-motivation Excellent attention to detail, organizational, and time management skills Ability to multitask to accommodate rapidly changing priorities Excellent attendance

Benefits:

• Medical Insurance
• Dental
• Vision
• Life insurance
• Accidental death and dismemberment
• Short-term and long-term Disability Insurance
• Parental Leave
• Employee Assistance Program (EAP)
• Traditional and Roth 401(k) with company match
• Flexible Spending Account (FSA)
• Employee Stock Purchase Plan at 5% discount
• Critical Illness Insurance
• Accident Insurance
• Transportation and Commuting Benefits
• Banking Benefits
• Pet Insurance

Compensation:

The estimated annual salary range for this role is $50,000-$65,000, along with eligibility to earn an annual bonus. Actual salaries may vary based on several factors, such as a candidate’s qualifications, skills, and experience. #LI-Onsite

Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories. Wintrust provides community and commercial banking, specialty finance and wealth management services, delivering the sophisticated solutions of a large bank through a relationship-focused approach built from our community banking roots. Wintrust may collect personal information from you in connection with the application process. Wintrust complies with the California Consumer Privacy Act of 2018, and its policy may be found here Click here for Equal Opportunities.