Administrative Assistant

Metal Exchange; Maryland Heights (MO); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Disability and life insurance

401(k) with matching contribution

Paid vacation and holidays

Winter break between Christmas and New

Bonus opportunities

Training and development

Career growth and advancement

Paid parental leave

Job summary

Metal Exchange is seeking an Administrative Assistant for our St. Louis, MO location. You will greet visitors, support front desk operations, and assist the Executive Administrative Assistant with day-to-day tasks.

The ideal candidate is organized, personable, and adept at coordinating meetings, events, and communications across the company. This role includes HR onboarding support and requires professionalism and discretion.

Qualifications

• High School diploma or equivalent required.
• Associate’s or Bachelor's degree preferred.
• 1–2 years administrative support experience preferred.
• Receptionist or similar role experience preferred.

Responsibilities

• Maintain reception, front desk, and lobby to create a positive first impression.
• Support scheduling, travel coordination, and calendar management for executives.
• Prepare and edit documents; manage filing and record keeping.
• Order office supplies and manage inventory; help with events and catering.
• Maintain confidential information and assist with HR onboarding activities.

Skills

Organizational skills

Communication

Microsoft Office

Calendar management

Reception experience

Education

High School Diploma

Associate/Bachelor degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

Overview

Consider joining the MX Holdings family as an Administrative Assistant in our St. Louis, MO location. The Administrative Assistant is the welcoming face of our office and a driving force behind employee engagement and community. Managing the front desk, the AA greets visitors, keeps our front office running smoothly, and supports our Executive Administrative Assistant with day‑to‑day administrative needs.

The ideal candidate is personable, organized, and energized by planning events and bringing people together, with a knack for clear communication and a can‑do attitude. This role also carries a bit of HR responsibility — from internal communications to initial onboarding support — making it a great fit for someone who enjoys variety and connecting with people across the company.

Responsibilities

Essential Duties and Responsibilities:

• Ensures there is a positive first impression for visitors and candidates by maintaining the reception, common areas, and lobby of the St. Louis office.
• Represents the company by maintaining a welcoming, professional presence that reflects our values of caring, integrity, safety and growth.
• Registers visitors and guests in a professional and courteous manner, ensuring that they are escorted to the appropriate parties or conference rooms.
• Answers phone calls and directs callers to the appropriate personnel by maintaining current phone lists.
• Provides administrative support including:
  • Scheduling meetings
  • Account reconciliation
  • Filing, copying, scanning, faxing, etc.
• Conducts inventory and orders office supplies.
• Manages catering and meal orders for meetings and special events, ensuring that receipts are managed appropriately.
• Maintains professional and tidy conference rooms and common areas, ensuring that conference rooms are not double‑booked and that they are always stocked. Ensures that dishwashers are run and emptied as needed.
• Reviews correspondence, memos, reports, and presentations.
• Manages confidential and sensitive information with the highest level of integrity.
• Maintains electronic and physical filing systems, ensuring documents are properly archived and easily accessible.
• Conducts research and compiles data for reports and presentations.
• Supports various projects and initiatives.
• Partners with Executive Assistant and Human Resources Team to execute enterprise‑wide projects, events, and initiatives.
• Performs other duties as assigned.

Qualifications

Ideal Candidate Will Have:

Education

• High School Diploma or equivalent is required
• Associate’s or Bachelor’s degree preferred

Experience

• One to two years of administrative support experience preferred
• Experience as a receptionist, administrative support personnel, or similar administrative role preferred

Other Required Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to multitask and prioritize work effectively
• Excellent verbal and written communication skills, including strong editing and proofreading abilities
• Demonstrated proficiency in Microsoft Office suite, particularly Word, Excel, PowerPoint, Outlook, and Teams
• High level of professionalism; ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and commitment to delivering high‑quality work
• Ability to work independently and collaboratively as part of a team, taking initiative and anticipating the needs of the team
• Strong organizational and multitasking abilities
• Proactive mindset with the ability to anticipate needs and act accordingly
• Strong problem‑solving and decision‑making skills
• Experience with calendar management and travel coordination
• Highly motivated, self‑driven, and eager to learn and apply new skills
• Attentive to details and follows through on assigned tasks and commitments
• Flexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriately
• Must be able to pass pre‑employment drug screen
• Must be eligible to work in the United States, visa sponsorships are not available
• Regular attendance is required

Perks of the Job

• Medical, dental and vision insurance
• Disability and life insurance
• 401(k) with matching contribution
• Generous allotment of paid vacation and paid holidays
• Enterprise‑wide winter break between Christmas and New Year’s holidays
• Competitive wages plus performance‑based bonus opportunities
• Ongoing training and professional development
• Ample opportunity for career growth and advancement
• Paid time off for all new parents

Our Commitment to Inclusion

We welcome people of different backgrounds, abilities and perspectives. To ensure our business and culture continue to be inclusive of all people, we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age or marital status, veteran or disability status. MX Holdings and our family of companies are proud to be equal opportunity employers. Additionally, all your information will be kept confidential according to EEO guidelines. Should you have any questions or require special assistance completing your application, please email [e-mail].

Qualified Applicants must be legally authorized for employment in the United States and not require employer sponsored work authorization now or in the future for employment in the United States.

Our salary ranges are primarily determined by role, level, and location. The range provided for each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.

Confidentiality Agreement Required: Yes

Posted Min Pay Rate

USD $41,000.00/Yr.

Posted Max Pay Rate

USD $51,000.00/Yr.