Administrative Assistant

Talentify; Lebanon (IN); On-site; USD 32,000 - 52,000; Full time

Job summary

GXO is seeking an organized administrative professional in the United States to support day-to-day operations. The role involves travel planning, expense processing, and managing calendars across internal and external stakeholders.

We value candidates with Microsoft Office proficiency, broad administrative knowledge, and the ability to handle moderately complex tasks with discretion and independent judgment. This is a full-time, on-site position with standard day shifts.

Qualifications

• Microsoft Office experience is required.
• Knowledge of multiple administrative disciplines.
• Ability to handle moderately complex tasks with discretion and independent judgment.

Responsibilities

• Plan and arrange travel itineraries, process expenses and manage schedules.
• Arrange various external and internal events.
• Organize meetings, schedule meeting facilities and take care of resulting follow-up activities.
• Communicate well with leadership, team members and other departments.
• Commit to process excellence by ensuring proper, efficient and accurate use of processes.

Skills

Microsoft Office

Administrative disciplines

Discretion & judgment

Education

High school diploma

Job description

Continue to Grow with GXO.

At GXO, we know our greatest asset is people like you - energetic, innovative people of all experience levels and talents who make GXO a great place to work. Your career matters to us because your passion and excitement will help keep our company moving forward.

Day Shift, Monday – Friday 8:00am – 4:30pm

What you’ll do on a typical day:

• Plan and arrange travel itineraries, process expenses and manage schedules
• Arrange various external and internal events
• Organize meetings, schedule meeting facilities and take care of resulting follow-up activities
• Communicate well with leadership, team members and other departments
• Commit to process excellence by ensuring proper, efficient and accurate use of processes

What you need to succeed at GXO:

• Microsoft Office experience
• Knowledge of multiple administrative disciplines
• Ability to support tasks of moderate complexity, which require discretion and independent judgment

It’d be great if you also have:

• High school diploma or equivalent
• 1 year of experience in administrative support
• Experience booking travel arrangements
• Ability to work with minimal supervision, maintain confidentiality when appropriate, produce accurate output and meet deadlines

We engineer faster, smarter, leaner supply chains.

GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work.

We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

GXO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with GXO policies which are in place to safeguard our employees and customers.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.