Administrative Assistant

IES Residential; Huntsville (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

IES Residential in Huntsville, AL is seeking an Administrative Assistant to provide essential clerical support and facilitate cross-department communication. You will handle scheduling, document management, and customer service while maintaining professionalism and organizational efficiency.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. On-site work with potential for growth within a dynamic, team-focused environment.

Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.

Skills

Organizational skills

Time management

Communication skills

Customer service

Multitasking

Confidentiality

Education

High school diploma or GED

2-4 years experience

Tools

Microsoft Office

Job description

General Job Description Position Overview

The Administrative Assistant provides administrative and clerical support to ensure efficient office operations and effective communication across departments. This position assists with scheduling, document management, customer service, and general office coordination while maintaining professionalism and organizational efficiency.

Primary Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Minimum Education

None

Minimum Years of Experience

2-4

Specific Qualifications Required Skills and Abilities

• Strong organizational and time-management skills with attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor with the ability to maintain confidentiality and exercise sound judgment.
• Basic knowledge of office administrative procedures and equipment.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.
• Spanish speaking preferred.

Education/Experience

High school diploma or GED required; high school diploma or equivalent required; associate degree or administrative experience preferred. Relevant industry certifications or licenses preferred, and required where necessary to perform job duties.

Physical Requirements and Work Environment

• Ability to effectively multitask, prioritize responsibilities, and adapt to changing schedules and operational demands.
• Ability to work overtime, modified schedules, or occasional weekends as business needs require.
• Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.
• Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs.
• Ability to exercise sound judgment and make independent decisions within established company policies and procedures.
• Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology.
• Travel as required to support project and operational needs.
• Perform all work on-site and in person; this is not a remote or hybrid position.
• Lift, carry, push, and pull at least 25 pounds.

License Required: Yes

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

Job Locations

US-AL-Huntsville

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States. Our commitment to our employees is reflected by our actions: Safety is Priority One - and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs

Benefits

Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs

EEO Statement

EEO Statement EEO & Aff... The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminacion en el Lugar de Trabajo es Ilegal Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance. IES Participates in E-Verify/IES participa en el programa E-Verify E-Verify Information/ Informacion sobre E-Verify English/Espanol Right to Work/Ley de Derecho al Trabajo English/Espanol