Administrative Assistant

CCMSI; Greenwood Village (CO); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

4 weeks PTO

10 paid holidays

Comprehensive benefits (Medical,Dental

401(k) and ESOP

Career growth opportunities

Team-oriented culture

Job summary

CCMSI is seeking an Administrative Assistant in Greenwood Village, CO. This in-office role supports claim personnel with clerical duties, using Microsoft Office, and coordinating tasks to ensure timely claim processing.

The position emphasizes accuracy, discretion, excellent communication, and reliable attendance within business hours. It offers a competitive hourly rate and comprehensive benefits in a growing team environment.

Qualifications

• Excellent oral and written communication skills.
• Self-starter with strong organizational abilities.
• Ability to coordinate and prioritize tasks.
• Operate general office equipment and perform clerical duties.
• Discretion and confidentiality required; work with minimal supervision.
• Team member in a rapidly changing environment.
• Reliable, predictable attendance within client service hours.
• Responsive to internal and external client needs.
• Clear verbal and written communication with internal/external parties.

Responsibilities

• Match mail for assigned accounts.
• Follow up on bills and statements.
• File claim mail and related documents.
• Set up designated claim files and complete setup instructions.
• Back-Up for Receptionist.
• Summarize correspondence and medical records in claim logs and file accordingly.
• Photocopy claim documents as needed.
• Return provider calls or other inquiries as directed.
• Provide support to claim staff on client teams.
• Comply with service commitments established by the team.

Skills

Communication

Organization

Coordination

Office equipment

Discretion

Teamwork

Attendance

Client service

Verbal/written

Tools

Microsoft Office

Job description

Overview

Administrative Assistant

Location: Greenwood Village, CO

Schedule: 8:00 am-4:30 pm MST

Salary Range: $21 - 24 / hour

Build Your Career With Purpose at CCMSI

At CCMSI, we partner with global clients to solve their most complex risk management challenges, delivering measurable results through advanced technology, collaborative problem-solving, and an unwavering commitment to their success.

We don’t just process claims—we support people. As the largest privately-owned Third Party Administrator (TPA), CCMSI delivers customized claim solutions that help our clients protect their employees, assets, and reputations. We are a certified Great Place to Work®, and our employee-owners are empowered to grow, collaborate, and make meaningful contributions every day.

As a Administrative Assistant, you'll play a crucial role in supporting claim personnel through various clerical duties, ensuring the quality of claim service aligns with CCMSI's standards. Enjoy a competitive hourly rate, comprehensive benefits, and the opportunity for career development within our organization.

The ideal candidate possesses excellent communication skills, is a self-starter with strong organizational abilities, can coordinate and prioritize effectively, and is proficient in using Microsoft Office program. This role demands reliability, discretion, and the ability to work both independently and as part of a dynamic team in a changing environment. This position is an In-Office position with zero opportunities to work hybrid or remote.

Responsibilities

• Match mail for assigned accounts.
• Follow up on bills.
• File claim mail and related documents.
• Set up designated claim files and complete all set up instructions, as requested.
• Back-Up for Receptionist
• Summarize correspondence and medical records in the claim log notes as wells as file it in the appropriate claim, as directed by claim staff.
• Photocopy claim documents, as needed.
• Return provider calls or other calls, as directed.
• Provide support to claim staff on client specific teams.
• Compliance with service commitments as established by the team.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent oral and written communication skills.
• Individual must be a self-starter with strong organizational abilities.
• Ability to coordinate and prioritize required.
• Ability to operate general office equipment and perform clerical duties.
• Flexibility, initiative, and the ability to work with a minimum of direct supervision a must. Discretion and confidentiality required.
• Ability to work as a team member in a rapidly changing environment.
• Reliable, predictable attendance within client service hours for the performance of this position.
• Responsive to internal and external client needs.
• Ability to clearly communicate verbally and/or in writing both internally and externally.

Nice to Have:

• Bilingual (Spanish) proficiency — highly valued for communicating with claimants, employers, or vendors, but not required.

Why You’ll Love Working Here

• 4 weeks (Paid time off that accrues throughout the year in accordance with company policy) + 10 paid holidays in your first year
• Comprehensive benefits: Medical, Dental, Vision, Life, and Disability Insurance
• Retirement plans: 401(k) and Employee Stock Ownership Plan (ESOP)
• Career growth: Internal training and advancement opportunities
• Culture: A supportive, team-based work environment

How We Measure Success

At CCMSI, great adjusters stand out through ownership, accuracy, and impact. We measure success by:

• Quality claim handling – thorough investigations, strong documentation, well-supported decisions
• Compliance & audit performance – adherence to jurisdictional and client standards
• Timeliness & accuracy – purposeful file movement and dependable execution
• Client partnership – proactive communication and strong follow-through
• Professional judgment – owning outcomes and solving problems with integrity
• Cultural alignment – believing every claim represents a real person and acting accordingly

This is where we shine, and we hire adjusters who want to shine with us.

Compensation & Compliance

The posted salary reflects CCMSI’s good-faith estimate in accordance with applicable pay transparency laws. Actual compensation will be based on qualifications, experience, geographic location, and internal equity. This role may also qualify for bonuses or additional forms of pay.

CCMSI offers comprehensive benefits including medical, dental, vision, life, and disability insurance. Paid time off accrues throughout the year in accordance with company policy, with paid holidays and eligibility for retirement programs in accordance with plan documents.

CCMSI posts internal career opportunities in compliance with applicable state and local promotion transparency laws.

Visa Sponsorship: CCMSI does not provide visa sponsorship for this position.

ADA Accommodations: CCMSI is committed to providing reasonable accommodations throughout the application and hiring process.

Equal Opportunity Employer: CCMSI complies with all applicable employment laws, including pay transparency and fair chance hiring regulations.

Background checks, if required for the role, are conducted only after a conditional offer and in accordance with applicable fair chance hiring laws.

Our Core Values

At CCMSI, we believe in doing what’s right—for our clients, our coworkers, and ourselves. We look for team members who:

• Lead with transparencyWe build trust by being open and listening intently in every interaction.
• Perform with integrityWe choose the right path, even when it is hard.
• Chase excellenceWe set the bar high and measure our success. What gets measured gets done.
• Own the outcomeEvery employee is an owner, treating every claim, every decision, and every result as our own.
• Win togetherOur greatest victories come when our clients succeed.

We don’t just work together—we grow together. If that sounds like your kind of workplace, we’d love to meet you.

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