Administrative Assistant

AeroVironment, Inc.; Florida; On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K with company matching

9/80 schedule

Paid holiday shutdown

Job summary

AeroVironment, Inc. is seeking an Administrative Assistant to support office operations, organize files, schedule appointments, and draft correspondences.

You will coordinate meetings, travel, expenses, and provide general support to staff, while generating reports, minutes, and presentations as needed.

The ideal candidate has a high school diploma and 4+ years of relevant experience, advanced Microsoft Office skills, and strong organizational, communication, and problem-solving abilities.

Qualifications

• High school diploma and 4+ years of prior relevant experience.
• Excellent interpersonal and customer service skills with diplomacy and tact.
• Superior organizational, multi-tasking, and time management skills with attention to detail.
• Strong critical thinking, problem solving and researching skills.
• Must anticipate issues and identify resolutions in a timely manner.
• Advanced knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Highly dependable and proactive.

Responsibilities

• Coordinate the coordination, planning, and execution of activities and events company-wide.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Perform administrative duties for an individual, group, or department.
• Prepare reports, meeting minutes, and correspondence.
• Create and edit documents, generate reports, spreadsheets, and presentations.
• Manage schedules, arrange appointments and itineraries.
• Greet visitors and provide general support.
• Answer and transfer phone calls.
• Perform other job-related duties as assigned.

Skills

Interpersonal skills

Organizational skills

Time management

Problem solving

Proactive

Education

High school diploma

Tools

Microsoft Office

Job description

Worker Type

Regular

Job Description

The Administrative Assistant will play an important role in organizing, managing, and keeping the office operating at a high level. You will be responsible for various clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.

Primary Responsibilities Include:

• The Administrative Assistant is responsible for assisting in the coordination, planning, and execution of a variety of activities and events company-wide.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Perform administrative duties for an individual, group, or department.
• Prepare reports, meeting minutes, and correspondence.
• Create and edit documents, generate reports, spreadsheets, and presentations.
• Manage schedules, arrange appointments and itineraries.
• Greets and provides general support to visitors.
• Answer and transfer phone calls.
• Perform other job-related duties as assigned

Required Qualifications

• High school diploma and 4+ years of prior relevant experience.
• Excellent interpersonal and customer service skills with the ability to handle difficult situations with diplomacy and tact.
• Superior organizational, multi-tasking, and time management skills, with exceptional attention to detail.
• Strong critical thinking, problem solving and researching skills.
• Must be able to anticipate issues and identify resolutions in a timely manner.
• Advanced knowledge in Microsoft Office applications to include: Word, Excel, Outlook, and PowerPoint.
• Highly dependable and proactive.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

Competencies

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Physical demands and work environment

• Occasionally/Frequently/Continually required to stand.
• Occasionally/Frequently/Continually required to walk.
• Occasionally/Frequently/Continually required to sit.

Clearance Level

No Clearance

The salary range for this role is:

$26 - $40

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits

AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply. NO agencies please.

About AV

AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.

We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.

Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next.

If you're ready to build technology that matters—with speed, scale, and purpose—there’s no better place to do it than AV.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.