Administrative Assistant

Trinzic; El Segundo (CA); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

401K plan with company match

Medical, dental, vision

Life insurance

AD&D

Flexible spending account

Disability insurance

Paid time off

Flexible work schedule

Job summary

KBR's National Security Solutions team is seeking a Conference Center Administrative Assistant in El Segundo, CA. You will support executive-level calendars, manage conference room bookings, coordinate meeting logistics, and ensure spaces are prepared for daily operations and special events.

The role requires an active DoD Secret clearance, mastery of Microsoft Office, strong communication skills, reliability, and the ability to interact professionally with senior government customers and

Qualifications

• Active DoD Secret Security Clearance required.
• 2+ years providing executive-level administrative support in large or military settings.
• Proficient with Microsoft Office Suite and calendar coordination.
• Ability to manage multiple priorities with reliability and punctuality.

Responsibilities

• Manage conference room reservations and meeting logistics.
• Maintain conference center spaces, ensuring readiness for daily meetings and events.
• Interact professionally with senior leadership, government customers, and vendors.
• Assist with purchasing requests and badge tracking.
• Create mail distributions and support with escorts and events.

Skills

Microsoft Office

Calendar management

Executive support

Communication

Proactive problem-solving

Education

Degree preferred

Tools

SharePoint

Job description

Title: Administrative Assistant

Belong. Connect. Grow. with KBR!

KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

KBR is seeking a Conference Center Administrative Assistant to join our team in El Segundo.

The MILSATCOM Systems Engineering, Integration, and Test (MSEIT) effort provides leading edge Systems Engineering & Integration (SE&I) for the Air Force’s Space and Missiles System Center. We support the Air Force’s acquisition of state-of-the-art Military Satellite Communications systems, providing global secure, survivable, and protected communications for our nation’s warfighters. We seek technical individuals who will thrive in a highly collaborative work environment of small teams, using the most modern tools and methodologies to tackle the challenges of integrating complex space and ground communications systems.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

Key responsibilities:

• Manage MSEIT conference room reservations and meeting logistics to support efficient daily operations.
• Maintain conference center spaces to ensure they are clean, organized, fully stocked, and ready for daily meetings and special events.
• Professionally interact with the (senior) leadership team, government customers, vendors, and personnel
• Assist with processing purchase requests
• Verify VARS in Visitor Control
• Badge Tracking
• Unclassified Rosters/Classified Roster backup
• Create FedEx, UPS and mail distribution
• Assist with vendor escorts, deliveries and special events

Work Environment:

Location: On-site

Travel Requirements: Minimal

Working Hours: Standard

Qualifications:

Required:

• Active DoD Secret Security Clearance required for this position
• 2+ years of experience with providing executive-level administrative support in a large, business and or military environment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with managing calendars and meeting coordination
• Demonstrate punctuality, reliability, and a proactive approach to supporting daily operations and addressing workplace needs.
• Experience with visitor control, badge tracking, and security procedures
• Be self-motivated, work independently, collaborate as part of a team to achieve office goals, and multi-task independently in a fast-paced environment.
• Ability to proofread for grammar and punctuation with a high level of accuracy
• Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating government and administrative needs

Desired:

• Degree preferred
• Excellent communications skills, friendly attitude, and ability to work well with people
• Ability to accept direct supervision for work prioritization
• Ability to handle multiple projects, work well with tight deadlines and be willing to do what it takes to get the job done
• Experience with SharePoint
• Experience with DoD, Intelligence, and Space Force or Air Force customers

Basic Compensation: $44,800 - $55,900 in El Segundo CA

The offered rate will be based on the selected candidate’s knowledge, skills, abilities and/or experience and in consideration of internal parity.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.