Administrative Assistant

PCL Constructors Inc.; Eaton (OH); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Employee ownership opportunities

Annual discretionary bonuses

401(k) with company match

Medical, dental, vision benefits

Life, AD&D insurance

Paid parental leave

Job summary

PCL Solar Constructors USA Inc. in Eaton, Ohio is seeking an Administrative Assistant to support site operations, manage documentation and coordinate meetings and travel.

This role will be pivotal in keeping project teams organized and on track across multiple locations. The position requires effective communication, discretion with confidential information, and the ability to multitask in a fast-paced construction environment.

Qualifications

• High school diploma or equivalent.
• Associate's or Bachelor's degree in office administration is an asset.
• 1 year of administrative experience or equivalent.

Responsibilities

• Perform administrative tasks for manager, department, or team.
• Develop and maintain customer-focused relationships with stakeholders.
• Answer telephone calls and take messages for team members.
• Ensure document control and compliance through filing, editing documents and reports.
• Assist with planning meetings and events, including catering and venue arrangements.
• Arrange travel, hotels, and car reservations and prepare itineraries.
• Order office supplies for department as requested.
• Support mail distribution and courier requests.
• Greet visitors and direct them to meeting rooms.

Skills

Verbal communication

Written communication

Interpersonal skills

Multitasking

Discretion

Stakeholder management

Document formatting

Education

Associate's or Bachelor's degree in office administration

Diploma or certificate in office administration

Tools

Word

Outlook

PowerPoint

Excel

Adobe

OneNote

Job description

Career Opportunities: Administrative Assistant (14423)

The future you want is within reach. Let's build it together.

At PCL Solar Constructors USA Inc., part of the PCL Family of Companies (PCL), we don't just build projects-we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We're a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what's next in construction, we are investing in what's next for your career.

Travel is required as this position may be located at one of our projects with locations including: Kentucky, Ohio, Georgia, Texas, Oklahoma, Washington and other states.
Per-diem is available to help cover temporary living expenses for candidates who meet the eligibility criteria. Depending on project availability, once your time on this project ends, you may be transferred to the next project in a different state.

As a Administrative Assistant for PCL Solar Constructors USA Inc. in Eaton, Ohio, you'll have the opportunity to be the backbone of our construction sites. Join us as a Project Site Administrative Assistant and keep every detail on track from the ground up.

Why Choose PCL?

Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success - because when you succeed, we all do.

Our offerings could include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL's College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how a Administrative Assistant for PCL Solar Constructors USA Inc. within Solar USA contributes to our team:

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itinerary.
• Ordering office supplies for department as requested.
• Supporting mail distribution and courier requests.
• Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Qualifications

• High school diploma.
• Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Solar Constructors USA Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

Company: PCL Solar Constructors USA Inc.