Administrative Assistant

Mattel, Inc.; East Aurora (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Mattel, Inc. seeks an Administrative Assistant at the Fisher-Price office in East Aurora, NY.

You will support the US indirect tax team with sales/use tax filings, unclaimed property, and related non-income tax filings for US-based entities handled within the Shared Services Center. This role emphasizes accuracy, organization, and cross‑functional collaboration, with responsibilities including tracking due dates, updating state portals, and assisting audits.

Qualifications

• Ability to prioritize tasks while maintaining accuracy.
• Excellent interpersonal skills with colleagues at all levels.
• Clear verbal communication and professional demeanor.
• Growth mindset: curious, eager to learn, embraces challenges.

Responsibilities

• Keep track of due dates for monthly, quarterly, and annual tax submissions.
• Update state website information and file electronic returns with payments.
• Assist in gathering information for non-income tax audits and filings.
• Support with annual reports, business licenses, and unclaimed property reporting.
• Research exempt documentation requests for validity.
• Provide high-quality service to internal and external customers.

Skills

Prioritization

Attention to detail

Interpersonal skills

Verbal communication

Growth mindset

Job description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Opportunity

Mattel is currently seeking an Administrative Assistant in East Aurora, NY at their Fisher-Price office. As a member of the Indirect US tax team, this role will be engaged in supporting various activities related to the filing of Sales/Use tax, unclaimed property filings and assisting in additional non-income tax related filing for US based companies handled within the U.S. Shared Services Center. The Administrative Assistant position reports directly into the Manager MGSS, Tax.

What Your Impact Will Be

• Keep track of Due Date Listing to make sure all monthly, quarterly and annual submissions are on track, process payments and prepare mailings.
• Update state website information, submit electronic returns and corresponding payments, save filing backups and any state-related communications in relevant folders.
• Assist in gathering information and back-up for non-income related sales and use tax audits.
• Assist with various miscellaneous non-income related tax filings including but not limited to annual reports, business licenses, and unclaimed property reporting.
• Research requests for exempt documentation from Business Units and suppliers for validity.
• Provide high quality and efficient service to Mattel’s internal and external customers

What We’re Looking For

• Ability to prioritize tasks while maintaining accuracy and attention to detail.
• Excellent interpersonal skills including the ability to work effectively with people at all levels in open office setting.
• Excellent verbal and communication skills.
• Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.
• The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

How We Work

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors

• We collaborate Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https //jobs.mattel.com/ and www.instagram.com/MattelCareers .

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

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