Administrative Assistant

Talentify; Commerce City (CO); On-site; USD 53,000 - 79,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Job summary

Granite Construction Incorporated is seeking an Administrative Assistant to support daily operations at the Commerce City location. The role includes scheduling, calendar management, travel arrangements, onboarding, and expense coding to ensure smooth departmental functioning.

The ideal candidate holds a high school diploma and has 2 years of office experience, with strong MS Office skills and a focus on confidentiality and customer service.

Qualifications

• Must have knowledge of commonly used administrative concepts and procedures.
• Excellent organizational, time management, and interpersonal skills.
• Strong customer service focus.
• Demonstrated proficiency with MS Office Suite and ability to learn new software quickly.
• Exceptional problem solving skills with consistent follow through.

Responsibilities

• Perform a variety of administrative and office support functions to ensure daily operations.
• Support one or more managers including scheduling meetings and maintaining calendar.
• Arrange travel and training logistics and assist with onboarding processes.
• Maintain/update reports to ensure compliance with policies and regulations.
• Serve as point of contact for department procedures and practices.
• Assist managers and staff with daily functions to meet departmental goals.
• Review and code departmental expenses for accurate accounting and budgeting.
• Maintain department files and inventory of department supplies.
• Overtime may be required at times.

Skills

MS Office Suite

Organizational skills

Time management

Communication

Confidentiality

Education

High school diploma

Job description

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future.

General Summary

Under general supervision, this position is responsible for performing a variety of administrative and office support functions to ensure the daily operations of the location run efficiently.

Essential Job Accountabilities

• Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
• Support one or more managers including scheduling meetings, maintaining calendar, and travel arrangements to ensure their time is managed efficiently.
• Arrange travel and training logistic; communicate scheduling to new hires and assist with onboarding processes.
• Maintain/update reports to ensure compliance with company policies as well as local, state, and federal regulations.
• Support functional area by being the point of contact for department procedures and practices to ensure consistency.
• Assist operations managers and/or supervisors or other staff with their daily functions to ensure departmental goals are achieved.
• Review and code departmental expenses to ensure accurate accounting and budgeting.
• Maintain department files to ensure they remain organized and current.
• Order and maintain inventory of department supplies stock to ensure supplies are available when needed.

Education

• High school diploma

Work Experience

• 2 years of office and administrative experience.

Knowledge, skills, and abilities

• Must have knowledge of commonly used administrative and office concepts, practices and procedures
• Excellent organizational, time management, and interpersonal skills
• Strong customer service focus
• Demonstrated proficiency with MS Office Suite and the ability to learn new software quickly
• Exceptional problem solving skills with consistent follow through
• Ability to maintain confidentiality
• Attention to detail and accuracy
• Excellent collaboration, verbal and written communication skills
• Ability to work well with all levels of staff as well as external customers

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Team player.
• Ability to abide by Granite’s Code of Conduct on a daily basis.
• Overtime may be required at times.

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range:

$52,677.00 - $79,014.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation’s largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

For additional information on applicant/employee rights please click here.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.