Administrative Assistant

Cincinnati Children's Office of Academic Affairs and Career Development; Cincinnati (OH); On-site; USD 29,000 - 36,000; Full time

Job summary

Cincinnati Children’s Office of Academic Affairs and Career Development is seeking an experienced administrative specialist to support day-to-day operations at the Burnet Campus in Cincinnati. The role emphasizes scheduling, documentation, and cross-department collaboration within Nephrology.

Responsibilities include coordinating meetings, handling vendor communications, producing reports, and assisting with payroll and HR forms.

Qualifications

• High school diploma or equivalent required.
• 2+ years of related work experience preferred.
• Strong organizational and communication skills are expected.

Responsibilities

• Coordinate conferences, meetings, interviews, and appointments; resolve scheduling conflicts.
• Communicate information following department policies; assist with external agencies and vendors.
• Use software to create/edit documents and presentations; generate data queries and review variances.
• Produce notes, memos, reports, and proposals; assist with grant materials and manuscript preparation.
• Handle payroll-related forms, budget data, and HR liaison tasks; support personnel processes.

Skills

Coordination

Communication

Technology usage

Writing & editing

Financial/HR liaison

Education

High school diploma or equivalent

Job description

• Expected Starting Pay Range $20.57 - $25.72
• Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on-call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

Primary Location

Burnet Campus

Department

Nephrology

Shift

Day (United States of America)

Schedule

Full time

Weekly Hours

40

FTE

1

Employee Status

Regular

• Expected Starting Pay Range $20.57 - $25.72
• Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on-call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

Job Responsibilities

• Coordination- Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts anticipating scheduling problems. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches utilizing electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.
• Communication- Researches information following well-defined paths and responds to a multitude of requests. Functions as a resource on department policy and processes. Works effectively with other departments, external agencies, and vendors. Troubleshoots in response to problems and poses solutions.
• Technology- Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and uses this knowledge to organize information. Produce queries from databases and reviews data to look for variances.
• Writing/Editing- Produce well-written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.
• Financial/Human Resources- Effectively demonstrates skills related to the completion and processing of forms, documents, and reports. Collects and electronically submits payroll information for department. Acts as a liaison with payroll. Compiles information and performs data entry for departmental budget information/expense tracking. Assists with completion of HR forms. Assists with account reconciliation. Validates accuracy of information submitted and resolves discrepancies. Acts as a liaison with Human Resources Management Services to facilitate personnel processes.

Work typically has department wide impact and involves coordination with internal and external constituents.

Job Qualifications

• High school diploma or equivalent
• 2+ years of work experience in a related job discipline.

About Us

At Cincinnati Children\'s, we come to work with one goal: to make children\'s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children\'s.

Cincinnati Children's Is

• Recognized by U.S. News & World Report as atop 10 best Children's Hospitals in the nation for more than 15 years
• Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH)Funding
• Recognized as one of America\'s Best Large Employers (2025), America\'s Best Employers for New Grads (2025)
• One of the nation'sAmerica\'s Most Innovative Companiesas noted by Fortune
• Consistently certified as great place to work
• A Leading Disability Employeras noted by theNational Organization on Disability
• Magnet designated for the fourth consecutive time by theAmerican Nurses Credentialing Center (ANCC)

We Embrace Innovation-Together. We believe in empowering our teams with the tools that help us work smarter and care better. That\'s why we support the responsible use of artificial intelligence. By encouraging innovation, we\'re creating space for new ideas, better outcomes, and a stronger future-for all of us.

Comprehensive Job Description Provided Upon Request.

Cincinnati Children\'s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability