Administrative Assistant

River Valley Child Development Services Inc; Charleston (WV); Hybrid; USD 25,000 - 26,000; Full time

Job summary

River Valley Child Development Services Inc in Charleston, WV is seeking an Administrative Assistant to serve as the first point of contact at the CCR&R office, performing general admin, notary duties, and motor voter registration coordination.

The role requires an Associate Degree, at least one year of relevant experience, strong communication, organization, and the ability to travel as needed; occasional remote work of one day per week may be available after a 90-day review.

Qualifications

• Associate degree required from an accredited college or university.
• One year of relevant experience required.
• Must be able to travel as needed.

Responsibilities

• Serve as first point of contact for visitors at CCR&R office.
• Perform administrative functions for the CCR&R.
• Notary for CCR&R.
• Coordinate Motor Voter registration.

Skills

Notary

Communication

Organizational skills

Education

Associate’s degree

Tools

MS Office

Job description

Job Details

Job Location: Charleston Office - Charleston, WV 25311

Position Type: Full Time

Education Level: Associate Degree

Salary Range: $17.83 - $18.82

Job Category: Admin - Clerical

Title: Administrative Assistant

Program

Program: CCR&R

Worksite: TBD

Reports to: Supervisor

FLSA Status: Non-Exempt

Classification: Full-time

Position Summary

Serve as first point of contact for all visitors coming into the main CCR&R office.

Essential Functions

• Perform administrative functions for the CCR&R.
• Serve as notary for CCR&R.
• Coordinate Motor Voter registration.
• Remain in a stationary position up to 50% of the time.

Marginal Functions

• Compile and submit reports within established timelines.
• Respond to any inquiries within a timely manner.
• Participate in all required committees, conferences, meetings and training relevant to the program and/or agency.
• Participate in ongoing monitoring and continuous improvement activities.
• Any other duties as assigned.

Skills, Abilities, & Knowledge

• Abide by all applicable Federal, State, and local laws, rules, regulations, and policies related to the program and relevant grants.
• Excellent verbal and written communication skills.
• Utilize technology to enter, retrieve, and process information and communicate electronically.
• Excellent interpersonal, negotiation, problem solving, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Act with integrity, professionalism, and confidentiality.
• Work collaboratively.

Education

• Required: Associate’s degree from accredited college or university.

Experience

• Required: One year of relevant experience.

Employment Conditions

• Successfully clearing the background check process, which may include: criminal background check, education verification, references, drug testing, motor vehicle records, sex offender registry, Child Protective Services check, and federal grants debarred list.
• Able to travel as needed.
• Adhere to National Association for the Education of Young Children (NAEYC) Code of Ethics.
• Business casual apparel.

Environmental Conditions

• Indoors in a normal office environment with little temperature changes at least fifty percent (50%) of the time.
• Prolonged sitting at a desk viewing a computer screen and keyboard typing.
• Frequent face-to-face, electronic, and virtual interactions with internal and external customers.
• Frequently work at a fast pace with unscheduled interruptions.
• Public contact position.
• Based on location, this position may be eligible to work remotely one day per week following a successful 90-day review.

Physical Demands

• Mobility within the office including movement from floor to floor.
• Access information using a computer.
• Must be able to lift 25 pounds at times.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Disclaimers and Statements

RVCDS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Qualifications: Education

• Required: Associate’s degree from accredited college or university.

Experience

• Required: One year of relevant experience.