Administrative Assistant

Trinzic; Chantilly (VA); On-site; USD 98,000 - 115,000; Full time

Job summary

KBR is seeking an Administrative Assistant to provide comprehensive administrative support across multiple functions within customer offices. The role involves managing calendars, coordinating meetings, handling correspondence, and supporting governance processes to enable efficient operations and leadership decision-making.

Ideal candidates will have TS/SCI clearance, IC/DoD experience, and strong communication skills, with proficiency in Microsoft Office and a professional, adaptable demeanor

Qualifications

• Active TS/SCI clearance with Polygraph required for consideration.
• 5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant.
• High School Diploma OR GED Equivalent, Bachelor’s degree preferred.
• Must have experience supporting the IC with knowledge of structures & processes.
• Strong oral and written communication skills (grammar, spelling, punctuation).
• Experience interacting with high-level government officials.
• Adaptability and professional demeanor and ability to build and maintain stakeholder relationships.
• Experience in the use of Microsoft Office and standard and/or proprietary computer applications.

Responsibilities

• Provide administrative and operational support for day-to-day office activities, ensuring efficient workflow and continuity of operations.
• Coordinate, schedule, and support meetings, conferences, workshops, working groups, and special events; prepares agendas, meeting materials, action items, and meeting summaries.
• Maintain executive calendars and coordinates appointments, schedules, and organizational activities for assigned personnel.
• Prepare, review, and coordinate correspondence, reports, briefings, presentations, and other written products for management and external stakeholders.
• Manage tasking and action-tracking processes, including assigning actions, monitoring suspense dates, coordinating responses, and providing status updates to leadership.
• Support TIER and other organizational governance processes by coordinating actions, tracking progress, consolidating responses, and participating in community meetings and forums.
• Monitor and maintain office metrics, records, inventories, and administrative tracking systems; prepares recurring and ad hoc reports for leadership.
• Coordinate travel and training activities, including travel arrangements, authorizations, vouchers, and supporting documentation.
• Administer office logistics and facilities support, including supply management, equipment procurement and maintenance, facility service requests, renovations, and relocation activities.
• Manage incoming and outgoing correspondence, mail, packages, and official communications.
• Responds to customer inquiries and stakeholder requests, ensuring timely resolution and effective communication.
• Identifies and recommends process improvements to enhance organizational effectiveness, customer service, and operational efficiency.
• Performs other administrative and program support duties as assigned in support of organizational objectives.

Skills

TS/SCI with Polygraph

Communication skills

DoD/IC experience

MS Office

Stakeholder management

Attention to detail

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

MS Office

Job description

Title:

Administrative Assistant

At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 85 countries and operations in over 28 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results.

Trinzic is the future independent company to be created through the planned spin-off of KBR's Mission Technology Solutions business, expected in January 2027. Our people work at the frontier of what is possible, delivering solutions in challenging environments and advancing some of the world's highest-priority national security and space missions.

Backed by decades of mission success, deep expertise, and trusted partnerships, Trinzic will launch as a global organization with more than 18,000 employees supporting customers around the world. Join us at a defining moment and help shape the future of a company built to tackle complex challenges and make a meaningful impact.

Candidates who join KBR's Mission Technology Solutions business before the spin-off will transition to Trinzic when the separation is complete and will not need to reapply for employment.

Belong. Connect. Grow. with KBR!

KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

KBR is seeking an Administrative Assistant dedicated to providing comprehensive administrative support and mission assistance across multiple functions or business areas within customer offices. This individual will serves as the principal administrative support resource for the organization(s), applying knowledge of administrative, management, and operational processes to coordinate activities, manage priorities, track actions, and facilitate communication across multiple stakeholders. Works independently with minimal supervision and exercises judgment in managing competing priorities, resolving administrative issues, and supporting leadership decision-making.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.

• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.

• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

Work Environment

• Location: On-site

• Travel Requirements: Minimal

• Working Hours: Standard

Key Responsibilities

• Provide administrative and operational support for day-to-day office activities, ensuring efficient workflow and continuity of operations.

• Coordinate, schedule, and support meetings, conferences, workshops, working groups, and special events; prepares agendas, meeting materials, action items, and meeting summaries.

• Maintain executive calendars and coordinates appointments, schedules, and organizational activities for assigned personnel.

• Prepare, review, and coordinate correspondence, reports, briefings, presentations, and other written products for management and external stakeholders.

• Manage tasking and action-tracking processes, including assigning actions, monitoring suspense dates, coordinating responses, and providing status updates to leadership.

• Support TIER and other organizational governance processes by coordinating actions, tracking progress, consolidating responses, and participating in community meetings and forums.

• Monitor and maintain office metrics, records, inventories, and administrative tracking systems; prepares recurring and ad hoc reports for leadership.

• Coordinate travel and training activities, including travel arrangements, authorizations, vouchers, and supporting documentation.

• Administer office logistics and facilities support, including supply management, equipment procurement and maintenance, facility service requests, renovations, and relocation activities.

• Manage incoming and outgoing correspondence, mail, packages, and official communications.

• Responds to customer inquiries and stakeholder requests, ensuring timely resolution and effective communication.

• Identifies and recommends process improvements to enhance organizational effectiveness, customer service, and operational efficiency.

• Performs other administrative and program support duties as assigned in support of organizational objectives.

Basic Compensation:

$98,000 - $115,000 USD annually

The offered rate will be based on the selected candidate’s knowledge, skills, abilities and/or experience and in consideration of internal parity.

Required Qualifications

• Active TS/SCI clearance with Polygraph required for consideration

• 5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant.

• High School Diploma OR GED Equivalent, Bachelor’s degree preferred.

• Must have experience supporting the IC with knowledge of structures & processes

• Strong oral and written communication skills (grammar, spelling, punctuation)

• Experience interacting with high-level government officials

• Adaptability and professional demeanor combined with the ability to build and maintain stakeholder relationships are required.

• Experience in the use of Microsoft Office and standard and/or proprietary computer applications

Ready to Make a Difference?

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.