Administrative Assistant

Ashland; Calvert City (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

Ashland is seeking an Acetylenics Area Clerk to join our Calvert City, Kentucky location. This visible role reports to the Operations Manager and supports production-related accounting and SAP processes.

You will maintain and audit SAP entries, resolve discrepancies, and collaborate with engineers and staff to ensure accurate production tracking. Strong Excel/Word skills and weekend availability are required.

Qualifications

• High school diploma or equivalent.
• 5+ years of administrative experience.
• Proficiency with SAP and basic accounting concepts.
• Strong computer literacy and familiarity with standard office software.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accuracy of SAP Production entries communicating with staff to ensure proper workflow.
• Audit SAP entries for discrepancies.
• Daily investigation and correction of COGI errors, with a weekly review of same with staff.
• Daily reconciliation of production tracking for completeness and accuracy - collaborating with Engineers and FLLs.
• Enter and escape (business critical) Remedy tickets to address system error issues.
• Monthly review of tank balance and weekly material usage variance - resolving outstanding issues with staff.
• Work with Operators to resolve SAP issues.
• Develop, review and update training aids/work instructions for operators, FLLs and area staff.
• Coordinate with HR and Training for onboarding and establishing security credentials of new employees.
• Attend Safety training courses per Ashland mandates.
• Maintain Area archive system.
• Prepare credit card expense reports monthly.

Skills

Microsoft Word

Excel

PowerPoint

Email communication

Attention to detail

Organizational skills

Verbal communication

Interdepartmental collaboration

Multi-tasking

Education

HS Graduate

Tools

SAP

Remedy (ticketing)

Job description

ISP Chemicals LLC

Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?

Are you always solving?

Then we'd like to meet you and bet you'd like to meet us.

Ashland has an exciting opportunity for a Acetylenics Area Clerk to join our Ashland LLC business at our Calvert City, Kentucky location. This is a very visible, significant role within the Company and the manufacturing function. This position will report to the Operations Manager.

Responsibilities

• Maintain accuracy of SAP Production entries communicating with staff to ensure proper workflow.
• Audit SAP entries for discrepancies
• Daily investigation and correction of COGI errors, with a weekly review of same with staff
• Daily Reconciliation of production tracking for completeness and accuracy - working with Engineers and FLL's to resolve any issues.
• Enter and escape (business critical) Remedy tickets to address system error issues
• Monthly review of tank balance and Weekly material usage variance - working with staff to resolve any outstanding issues
• Work with Operators to resolve SAP issues
• Develop, review and update training aids/work instructions for operators, FLL's and area staff
• Work with HR and the Training department for training/onboarding/establishing security credentials of new employees
• Attend Safety training courses per Ashland mandates.
• Maintain Area archive system.
• Prepare credit card expense reports monthly.

Qualifications

• Must be highly proficient in the use of computers: email, Microsoft Word, Excel, PowerPoint
• Knowledge of SAP & Accounting practices
• Must be highly organized and self-motivated
• Must have excellent written and verbal communication skills
• Must interact daily with various departments supporting production and operations
• Must have excellent interpersonal skills and have the ability to multi-task
• Some weekends and holiday required
• Excel experience including simple formulas (i.e. V lookup, SumIF) and pivot table functions
• HS Graduate
• 5 years + of administrative experience

In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer.

At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do.

Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty.

Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay-for-performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit.

Ashland is proud to be an Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Gender Identity/Sexual Orientation.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.