Administrative Assistant

GFL Environmental Inc.; Brimley (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

GFL Environmental Inc. is seeking an Administrative Assistant to provide essential support to the branch, including handling company communications, report preparation, correspondence, and file organization.

The role emphasizes excellent customer service to internal and external customers. The candidate should have a High School Diploma or GED and a 2-year business-related degree with 3 years’ experience in administration, along with strong MS Office skills and attention to detail.

Qualifications

• High School Diploma or GED required.
• 2-year degree in business related field and 3 years’ experience in an administrative capacity or equivalent combination.
• Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word.
• Experience with Tower, JD Edwards and AS400 preferred.
• Excellent interpersonal skills and professionalism.
• Ability to effectively communicate with others verbally and in writing.
• Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
• Ability to type 50 WPM.
• Maintain appointment as Notary Public.

Responsibilities

• Maintain working files as required for area personnel and all levels of branch management.
• Timely and accurate submittal of payroll time sheets for area personnel.
• Understand Company safety policy and maintain safety records for the division as required.
• Prepare and distribute reports as directed such as Roll Off Trend Report, Fuel Report, Commodity Report, and others as assigned.
• Process invoices and purchase orders for the area and assist with general ledger entries as needed.
• Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
• Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. Type memos of correspondence as needed.
• Coordinate and organize all training workshops and meetings within the area.
• Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
• Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
• Assist with administrative and CSR at branch locations within area on as needed basis.
• Perform other duties and responsibilities as required or requested by management.

Skills

MS Office Suite

Notary Public

Attention to detail

Verbal & written communication

Education

High School Diploma or GED

Associate degree in business-related field

Tools

Tower

JD Edwards

AS400

Job description

The Administrative Assistant will provide administrative support to the branch with regards to Company communications, report preparation, correspondence, and the maintenance and organization of files. Provide excellent customer service to internal and external customers.

Key Responsibilities:

• Maintain working files as required for area personnel and all levels of branch management.
• Timely and accurate submittal of payroll time sheets for area personnel.
• Understand Company safety policy and maintain safety records for the division as required.
• Prepare and distribute reports as directed such as Roll Off Trend Report, Fuel Report, Commodity Report, and others as assigned.
• Process invoices and purchase orders for the area and assist with general ledger entries as needed.
• Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
• Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions. Type memos of correspondence as needed.
• Coordinate and organize all training workshops and meetings within the area.
• Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
• Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
• Assist with administrative and CSR at branch locations within area on as needed basis.
• Perform other duties and responsibilities as required or requested by management.

Knowledge, Skills, and Competencies:

• High School Diploma or GED required.
• 2-year degree in business related field and 3 years’ experience in an administrative capacity or equivalent combination.
• Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word.
• Experience with Tower, JD Edwards and AS400 preferred.
• Excellent interpersonal skills and professionalism.
• Ability to effectively communicate with others verbally and in writing.
• Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
• Ability to type 50 WPM.
• Maintain appointment as Notary Public.

Physical/Mental Demands:

• Possess ability to occasionally lift/move up to 10 pounds.
• Ability to use hands and fingers, talk, sit and hear.

Working Conditions:

• Work in indoor office environment 95% of the time.
• Work in front of computer terminal for the majority of the day.
• Noise level is usually moderate.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

At the heart of GFL lies our greatest asset—our people. So, we're glad you landed here! We believe in great careers, making a positive impact on the environment and supporting our people with their life ambitions. We aspire to create the right jobs in a way that brings you along with us. At GFL, growth isn’t just for our business—it’s for our people. Because we see the potential in all our employees to do whatever it is they set their mind to, and we’re proud to support them in that journey. We consider our employees’ personal goals, helping them create the career, and life, that they desire—whether it’s advancing in their job, learning new skills, forming lasting relationships, or mentoring others, while having time to pursue other life ambitions. With safety and sustainability at the core of what we do, we all come together to form “Team Green”—united by our shared purpose to provide environmental solutions that enable our customers and the communities we serve to be Green For Life. We’re proud to say that working for GFL is more than a job. It’s an opportunity to make a difference and grow tremendously along the way. Regardless of the work we’re doing today, we’ve got our sights set on the big picture—not just tomorrow, but for life. GFL empowers those looking for growth in their career and lives, whether that's on our Field Operations teams or Professional Services teams. Field Operations – Our Field positions offer candidates across North America the potential for limitless growth and skill expansion as the front line of our organization, making them central to our company's vision of creating cleaner and more sustainable communities. Professional Services – Our Corporate positions located in key North American offices grow candidates to form strong client relations, manage key programs and accounts, and ensure our Field teams are operating at maximum efficiency.