Administrative Assistant

Behavior Frontiers; Brea (CA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

401 K with company match

Paid Holidays

Paid Time Off

Telehealth benefits

Job summary

Behavior Frontiers is seeking an ABA Administrative Office Assistant for our Escondido, CA location. The role supports front desk operations, manages daily administrative tasks, and helps prepare teaching materials for sessions in a fast-paced clinical setting.

The ideal candidate will have strong organizational skills, knowledge of MS Office, and a friendly, professional demeanor. Availability is Monday–Friday with daytime hours; driving may be required for errands and supply runs.

Qualifications

• BA/BS in related field preferred.
• Good interpersonal and cooperative attitude.
• Strong organizational skills.
• Attention to detail.
• Professional and friendly demeanor.
• Valid driver’s license and auto insurance.
• Some knowledge of Microsoft Office (Word, Excel, Outlook).
• Ability to pass negative TB test results and FBI/DOJ fingerprinting.

Responsibilities

• Welcome and check in clients, staff and visitors; manage the front desk
• Maintain a clean, safe and organized facility; basic cleaning tasks
• Prepare and organize teaching materials
• Answer incoming calls and route messages
• Order and restock office, kitchen, cleaning and clinical supplies
• Receive, sort and distribute mail; manage deliveries
• Assist with filing, data entry, creating ID badges, and tech setup for clinic staff
• Run occasional office errands
• General admin tasks: printing, laminating, scanning; update signs
• Perform basic facility maintenance and simple repairs
• Prepare approved curriculum materials for group activities
• Complete assigned projects and standardization tasks
• Communicate effectively with other departments and guests
• Perform other duties to ensure smooth center operations

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Attention to detail

Professional demeanor

Driver's license

Auto insurance

Team communication

Education

BA/BS in related field

Tools

Microsoft Office applications

Job description

Description

Pay Range: $18.00 - $21.00 per/hour

Availability: Monday - Friday: 7:45AM to 4:30PM

Behavior Frontiersis an industry leader in ABA (Applied Behavior Analysis) treatment for autism and other special needs. We are on a continuous journey to explore, assess, and develop only the highest quality ABA treatments and solutions delivered by best-in-class clinical professionals. We are rapidly expanding and seeking an ABA Administrative Office Assistant for our Escondido, CA location to contribute to the success of the company. We are looking for an individual with a friendly demeanor, strong work ethic, great organizational skills, and has some knowledge of Microsoft Office applications (e.g. Word, Excel, Outlook).

How Will You Help Create a World Without Limits

• Welcome and check in clients, staff and visitors; manage the front desk


• Maintain a clean, safe and organized facility, including basic cleaning tasks such as mopping, sweeping, vacuuming, sanitizing surfaces, garbage disposal


• Prepare and organize materials used for teaching


• Answer incoming calls and route messages


• Order and restock office, kitchen, cleaning and clinical supplies


• Receive, sort, and distribute daily mail; manage deliveries, unpack and organize materials


• Assist with filing, date entry, creating ID badges, and tech assignment for members of the clinical team


• Run occasional office errands (e.g., post office)


• Complete general administrative tasks, including printing, laminating, and scanning materials; updating posted signs in the clinic


• Perform basic facility maintenance tasks such as replacing outlet covers, tightening loose screws, and assembling equipment using hand tools (e.g., screwdriver)


• Prepare Behavior Frontiers approved monthly curriculum materials used for group activities


• Complete assigned projects and standardization tasks


• Communicate effectively and professionally with other departments, team members, external collaborators and guests


• Perform other duties as assigned to ensure smooth center operations

Qualifications And Skills

• BA/BS in related field preferred


• Good interpersonal skills and a cooperative attitude


• Good organizational skills


• Strong attention to detail


• Creativity (e.g., ideas for decorating for autism awareness month)


• A professional and friendly demeanor


• Valid driver's license and auto insurance


• Reliable car and be willing to drive daily (as required)


• Some knowledge of Microsoft Office applications (e.g. Word, Excel, Outlook)


• Ability to provide negative TB test results


• Ability to clear FBI & DOJ fingerprinting


• Previous experience as a Behavior Technician preferred, but not necessary

Why Behavior Frontiers Is Perfect For You

• Competitive pay with optional On-demand paychecks thru DailyPay - get paid on your own schedule!


• 401 K with company match after 6 months of employment


• Paid Personal Time Off


• Paid Holidays


• Paid Sick Leave


• Mental, Dental and Vision insurance


• Opportunities for career advancement


• Performance and promotion raises


• Paid mileage & drive time


• Free Telehealth:Free access to a doctor via telehealth for you and your dependents with no limits and no co-pays


• Free Telehealth Mental Health:Free access to a mental health counselor via telehealth for you and your dependents (over age 13) with no limits or co-pays


• Employee Assistance Program:Free access to some support services (financial, legal, counseling, etc.)


• Fitness:Discounted monthly gym membership to 12,000 gym locations nationwide, as well as free access to workout videos


• Deals:Exclusive discounts and savings to 500+ companies and more!


• Travel:Discounts on travel essentials including hotels, rental cars, flights, excursions, and more!


• Lab Testing Discounts:10-80% off costs of routine lab work


• New Benefits Rx:Discounts on prescription medications from 10-80% at 60,000+ locations nationwide

Why work for Behavior Frontiers? Visit our benefits & perks page tolearn more!

Behavior Frontiers is an Equal Opportunity Employer and will consider for employment all qualified applicants in a manner consistent with the requirements of the applicable federal, state, and local laws.