Administrative Assistant

The Chronicle Of Higher Education, Inc.; Blacksburg (VA); On-site; USD 40,000 - 44,300; Full time

Job summary

Virginia Polytechnic Institute and State University (VT) is looking for an Administrative Assistant in their Division of Information Technology. This role provides essential support to the Vice President for Information Technology and CIO, enhancing the operational efficiency of the division.

The ideal candidate will manage schedules, assist with office procurement, process travel reimbursements, and maintain office records. Requires proficiency in Microsoft Office and strong communication skills. Salary is between $40,000 and $44,300 annually, with a full-time schedule of 40 hours per week.

Qualifications

• Demonstrated administrative experience.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Professional demeanor with strong interpersonal skills.

Responsibilities

• Managing calendars and scheduling meetings.
• Assisting with procurement of office supplies.
• Processing travel preapprovals and reimbursements.

Skills

Proficiency in Microsoft Office Suite

Strong written and verbal communication skills

Strong organizational and time management abilities

Ability to work independently and as part of a team

Education

High school diploma or equivalent

Associate’s degree or higher in business administration

Job description

Job Description

The Administrative Assistant in the Division of Information Technology provides vital administrative support to the Vice President for Information Technology and CIO, as well as other designated leaders. Reporting to the Executive Assistant, this role is essential for enhancing the operational efficiency of the division through effective management of schedules, communications, and documentation.

Key Responsibilities

• Managing calendars and scheduling meetings
• Assisting with procurement of office supplies
• Entering food approvals for business meals
• Processing travel preapprovals and reimbursements
• Maintaining and organizing office files and records, including serving as backup for the Executive Assistant
• Preparing documents, organizing meetings, and supporting IT projects while maintaining a professional image of the division

Required Qualifications

• High school diploma or equivalent
• Demonstrated administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to prioritize tasks and manage multiple responsibilities effectively
• Professional demeanor with strong interpersonal skills
• Ability to work both independently and as part of a team

Preferred Qualifications

• Associate’s degree or higher in business administration or a related field
• Experience supporting senior‑level executives or leadership teams
• Experience in event planning and coordination
• Demonstrated ability to work in a fast‑paced environment with changing priorities
• Working knowledge of the University’s policies and procedures

Additional Information

The successful candidate will be required to have a criminal conviction check.

Sponsorship is not available for this position.

Compensation & Benefits

Pay Band: 3

Overtime Status: Non‑Exempt, eligible for overtime

Appointment Type: Regular

Salary Information: $40,000 – $44,300

Hours per week: 40

Review Date: 3/31/26

Equal Opportunity Employer

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact IT Human Resources at [e-mail] during regular business hours at least 10 business days prior to the event.