Administrative Assistant

thekineticgroup; Anoka (MN); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Day-one healthcare

Parental leave

401(k) match

Career development

Education assistance

Paid time off

Job summary

The Kinetic Group, based in Minnesota, seeks an Administrative Assistant to support Legal, Compliance, HR, and Marketing. You will manage calendars, travel, and expenses, coordinate events, and handle sensitive documents with discretion.

The role requires 2+ years of office experience, strong MS Office skills, and the ability to work independently. Notary commission in Minnesota is preferred for this position in Anoka.

Qualifications

• High school diploma or GED; associate degree preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office required.

Responsibilities

• Manage calendars for Legal, HR, and Marketing teams and coordinate meetings.
• Prepare expense reports and coordinate travel arrangements.
• Support onboarding, invoicing, and document handling across departments.
• Assist with due diligence, privacy, and compliance tasks as needed.
• Coordinate events, mail distribution, and filing across Legal/Compliance/Marketing.

Skills

Verbal and written communication

Organization

Time management

Independence

Notary (Minnesota) preferred

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

Expense software

Travel booking software

Job description

Pay Range:

Hourly Rate: $26.44 - $33.65 The actual annual salary offered to a candidate will be based on variables including experience, geographic location, education, and skills/achievements, and will be mutually agreed upon at the time of offer.

Job Description

The Kinetic Group is a world leader in the design, manufacturing, and distribution of small caliber ammunition under the iconic brands B&P, CCI, Federal Premium, Fiocchi, HEVI-Shot, Remington and Speer. We have domestic ammunition manufacturing facilities in Minnesota, Idaho, Arkansas, and Missouri, and service law enforcement, government agencies and sporting enthusiasts throughout the world. Today, The Kinetic Group is a part of the Ammo+ division of The Czechoslovak Group (CSG), which holds a diverse portfolio of companies in the defense, security, automotive, aerospace and rail industries.

The Administrative Assistant provides comprehensive administrative, legal, compliance, marketing, and office operations support to ensure efficient day‑to‑day business functions. This role serves as a trusted liaison across departments, managing calendars, documentation, reporting, and coordination efforts while handling sensitive information with discretion.

This position reports to the Sr. Manager of Corporate Compliance Legal and is based out of our Anoka office.

What you'll do:

Administrative & Department Support

• Manage calendars for Legal, HR, and Marketing teams, as requested.
• Arrange travel, prepare and process expense reports, and coordinate meetings.
• Plan, coordinate, and support company and departmental events, including trainings and corporate functions.
• Sort and distribute mail for Legal, Compliance, HR, and Marketing.
• Review and process invoices, check requests, and wire transfers.

Legal & Compliance Support

• Assist with due diligence/screenings and foreign visitor management by gathering necessary documents and inputting data into required databases.
• Coordinate onboarding and documentation for outside counsel.
• Serve as a trusted liaison between Legal/Compliance and internal stakeholders.
• Notarize legal and business documents, including affidavits (active Notary commission preferred).
• Track and manage attorney Continuing Legal Education (CLE), State Bar compliance and license renewals, and professional memberships.
• Ensure adherence to privacy, data protection, and ethical standards.

Marketing & Customer Support Coordination

• Support Marketing with processing no‑charge orders and submitting credit card applications.
• Work with Customer Support to place orders, resolve issues, and track orders for Marketing team shooters.
• Serve as a liaison between Marketing and team shooters.
• Generate timely reports, including:
  • no‑charge order recap
  • AA recap
  • open order reports for shooters
  • kids and clays recap
  • additional reports as requested

Office Operations

• Order and maintain office supplies; assist with shipping and creating labels (FedEx, USPS, UPS).
• Order merchandise for events, as requested.
• Handle sensitive and confidential information using sound judgment and discretion.
• Perform additional duties as assigned.

Experience you bring:

• High school diploma or GED required; associate degree preferred.
• 2+ years of general office or administrative experience.
• Excellent verbal and written communication skills; able to interact confidently and professionally.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Willingness and ability to learn travel, booking, and expense software.
• Active Notary Public commission in Minnesota preferred.
• Ability to work independently with minimal supervision.
• Strong organizational, prioritization, and time‑management skills.
• High attention to detail with a quality‑control mindset.
• Clear and professional written and verbal communication.
• Sound judgment, integrity, and the ability to handle confidential information.
• Collaborative, solutions‑oriented, and adaptable.

Work Environment:

Employee work assignments may include tasks working with and/or exposure to potentially hazardous areas, including flammables and explosives. Safety training is provided to all employees to ensure compliance with company and federal regulations.

Benefits:

• Day‑one healthcare coverage
• company‑paid parental leave
• a dollar‑for‑dollar 401(k) match up to 6%
• career development opportunities
• education assistance
• paid time away from work to help you thrive both professionally and personally

Our Postings are not intended for distribution to or use in any jurisdiction, country or territory where such distribution or use would violate local law or would subject us to any regulations in another jurisdiction, country or territory. We reserve the right to limit our Postings in any jurisdiction, country or territory.

Equal Opportunity Employer Minorities/Females/Protected Veteran/Disabled