Administrative Assistant

WGI; Alaska; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with match

Paid time off

Job summary

WGI is seeking an Administrative Assistant with 10+ years of experience for our Jacksonville, FL office. The role supports management and staff, handles daily administrative tasks, and coordinates meetings and reports.

Ideal candidates will have strong Microsoft Office skills, excellent communication, and the ability to work independently in a fast-paced environment. Equal opportunity employer.

Qualifications

• High School Diploma or equivalent; college degree preferred.
• 10+ years of prior administrative experience.
• Proficient in Microsoft Office, Outlook, PowerPoint and Internet.
• Ability to operate copy machine, scanner, and fax machine.
• Excellent oral and written communication skills with basic math.
• Strong organizational and planning skills; able to work independently.
• Authorized to work in the U.S. full-time; no visa sponsorship.

Responsibilities

• Independently manage and resolve daily administrative needs.
• Provide administrative support to management and staff for efficient operations.
• Prepare polished reports, proposals, memos, minutes, and other documents.
• Handle mail, couriers, and office supplies; arrange meetings.
• Front desk support; greet and assist visitors.
• Maintain cleanliness and organization of the office; coordinate internal training.

Skills

Administrative experience

Microsoft Office

Communication

Organization

Data entry

Front desk

Education

High School Diploma or equivalent

College degree preferred

Tools

Outlook

PowerPoint

Internet

Copy machine

Scanner

Fax machine

Job description

We are seeking an Administrative Assistant with 10+ years of experience to join our team in our Jacksonville, FL office.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player and want to shape your community,

WGI offers a complete Benefits package including Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee Assistance Program.

The essential functions include, but are not limited to, the following duties and responsibilities, which are listed in no particular order of importance:

• Independently manage and resolve daily administrative needs.
• Handle differing situations, problems, and deviations in the work of the office according to the Office Lead’s general instructions, priorities, duties, and goals
• Provide administrative support to management and staff ensuring efficient day-to-day operations of the office
• Prepares polished, accurate, and complete reports, proposals, memos, minutes, and other documents as needed
• Prepares outgoing mail and courier parcels
• Sorts incoming mail and courier deliveries for distribution
• Make meeting and other arrangements for staff, as needed
• Purchase, receive, and store the office supplies and snacks
• Code and file material according to the established procedures
• Work with the Corporate Manager to ensure efficiency of administrative processes and procedures
• Perform Data entry and administrative tasks with a high level of accuracy and attention to detail, validating information before submitting
• Provide front desk support
• Greet and assist visitors to the office
• Maintain cleanliness and organization of the office
• Assist with Coordination of internal training sessions
• High School Diploma or equivalent; college degree preferred
• 10+ years of prior administrative experience
• Proficient in the use of Microsoft Office, Outlook, PowerPoint and Internet
• Ability to operate copy machine, scanner, and fax machine
• Ability to read and interpret documents
• Possesses excellent oral and written communication skills, and basic math functions
• Strong organizational and planning skills
• Ability to work independently

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.

All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.

All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.