Administrative and Management Support Analyst (Naples, Italy)

Planate Management Group; Seattle (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance/Dental/Vision Insurance

401K plan eligibility

Health and Savings Account plan

Life/AD&D Insurance Coverage

Short-Term Disability Insurance Coverage

Paid Holidays

Paid Time Off

Wellness Offering

Training and Development

License/Certification support

Recognition and Rewards program

Travel Insurance

Job summary

Planate Management Group is looking for an experienced Administrative and Management Support Analyst in Seattle, WA. This position offers the chance to support U.S. Navy facilities and infrastructure projects at NSA Naples, Italy. Responsibilities include administrative and program management support across planning, design, and construction activities.

The ideal candidate will have an Associate's degree and at least 5 years of relevant experience. Proficiency in Microsoft Office tools and excellent communication skills are required. Full-time employees enjoy comprehensive benefits including medical insurance and a 401K plan.

Qualifications

• 5 years of relevant industry experience.
• Excellent verbal and written communication skills.
• Must have a valid U.S. driver's license.

Responsibilities

• Provide program and project execution management support for the Planning, Design and Construction.
• Support planning and design execution, acquisition programs.
• Assist in developing acquisition strategies and preparing Plans of Action.
• Coordinate with stakeholders to resolve issues and support project execution.
• Maintain project records and provide administrative support.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Project

Adobe Acrobat Professional

Power BI

Analytical skills

Problem-solving skills

Data analysis skills

Communication skills

Education

Associate's degree in Business, Management, Finance, or a related field

Job description

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida, USA with a technical support center in Southeast Asia and East Africa that provides program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the U.S. Department of Defense (DOD) and its services (Army, Air Force, Navy, Marine Corps) missions, along with other U.S. federal agencies, all over the world.

We are seeking an experienced Administrative and Management Support Analyst that will support U.S. Navy facilities and infrastructure projects based at the Government facilities onboard NSA Naples, Italy. You will provide administrative and program management support across planning, design, and construction activities, coordinating with project teams to ensure efficient project execution, resource planning, and operational support.

This position is contingent upon contract award. If awarded, the contract will have a potential period of performance of up to five (5) years.

Key responsibilities:

• Provide program and project execution management support for the Planning, Design and Construction (PDC) Directorate, including program analysis, resource planning, and workload management.
• Support planning, design execution, acquisition programs, funds management, work induction, and project delivery.
• Assist in developing acquisition strategies, assigning execution teams, and preparing Plans of Action and Milestones (POAMs).
• Coordinate with planners, designers, project managers, Public Works personnel, and stakeholders to resolve issues and support project execution.
• Assist in resource planning, workload balancing, and budget management to ensure projects are delivered on time and within cost constraints.
• Support the effective use of planning, design, construction, environmental, real estate, and public works funds in compliance with funding requirements.
• Maintain project records, correspondence, administrative documentation, and program reports.
• Provide administrative support for project execution, meetings, training, travel coordination, workflow analysis, cost studies, equipment utilization, and operational reporting.
• Assist project teams with follow-up actions, data consolidation, report preparation, and general office administration, including time and attendance records when required.

Qualifications to be successful in the role:

• Associate's degree in Business, Management, Finance, or a related field, with at least 5 years of relevant industry experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Project, Adobe Acrobat Professional, and Power BI.
• Strong analytical, problem‑solving, and data analysis skills.
• Excellent verbal and written communication skills.
• Strong understanding of human resource modeling, resource allocation, production methods, and strategic planning.
• Must have a valid U.S. driver's license.

Full‑time employees enjoy the following benefits:

• Medical insurance/Dental/Vision Insurance
• 401K plan eligibility upon hire
• Health and Savings Account plan
• Life/AD&D Insurance Coverage
• Short‑Term Disability Insurance Coverage
• Paid Holidays
• Paid Time Off
• Wellness Offering
• Training and Development
• License/Certification support
• Recognition and Rewards program
• Travel Insurance

Planate Management Group is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.