Administrative Analyst / Executive Assistant to the Clerk

U.S. Courts; Pittsburgh (Allegheny County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Full range of benefits including health and life insurance

Paid holidays

Annual and sick leave accrual

Flexible benefits

Paid holidays and annual leave

Job summary

A federal judiciary entity is seeking a highly organized Administrative Analyst / Executive Assistant. This role involves providing direct support to the Clerk of Court and ensuring accuracy in various administrative processes. Candidates must possess a Bachelor's degree and significant administrative experience, along with strong skills in Microsoft Excel and PowerPoint. The position offers numerous benefits, including retirement and health insurance, making it a rewarding opportunity for detail-oriented individuals.

Qualifications

• Significant experience in an administrative support capacity position.
• At least one year of Specialized Experience in related duties.
• Strong knowledge of personal computers and software applications.
• Expert Excel and PowerPoint skills required. Familiarization with virtual platforms (Zoom, Teams, etc.).
• Strong ability to prepare reports, correspondence, and presentations.

Responsibilities

• Provide administrative support directly to the Clerk of Court.
• Ensure accuracy in data entry and document review.
• Gather and communicate information with various stakeholders.

Skills

Attention to Detail

Resilience

Interpersonal Communication Skills

Discretion

Excel

PowerPoint

Zoom/Teams familiarity

Education

Bachelor's degree or above from an accredited college or university

Tools

Microsoft Excel

Microsoft PowerPoint

Virtuel platforms like Zoom and Teams

Job description

The United States District Court for the Western District of Pennsylvania is seeking a highly organized and detail-oriented Administrative Analyst / Executive Assistant to the Clerk. This position reports directly to the Clerk of Court.

Employees are eligible for a full range of benefits to include retirement, health and life insurance, flexible benefits, paid holidays, and annual and sick leave accrual.

• Applicant must have significant experience in an administrative support capacity position.
• Applicant must have at least one year of Specialized Experience.*
• Strong knowledge and skills in use of personal computers and software applications to prepare reports, correspondence, and presentations. Expert Excel and PowerPoint skills are required. Familiarization with virtual platforms (Zoom, Teams, etc.).

*Specialized Experience means progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of project management and executive assistant work.

• Attention to Detail: Demonstrated attention to detail is essential for ensuring accuracy in all aspects of work, including data entry, document review, and compliance with established procedures. The ability to identify errors, inconsistencies, or anomalies and take corrective action is critical. Successful candidates must consistently produce high-quality work with minimal oversight.
• Resilience: Effectively deals with work related problems, pressure, and stress in a professional and positive manner. Demonstrates emotional maturity.
• Interpersonal Communication Skills: Strong ability to communicate effectively (orally and in writing) with individuals of diverse backgrounds inside and outside of the Clerk's Office, able to explain operational matters and concepts, and gather information from a variety of individuals and groups, including judges, lawyers, court unit executives, managers, and co-workers.
• Discretion: Recognizes the sensitivity of information and strong ability to maintain confidentiality.

Preferred Qualifications

• Bachelor's degree or above from an accredited college or university.
• Decisive Judgment: Ability to consistently demonstrate sound ethics and judgment in a timely and confident manner.
• Adaptable Work Style: Quickly restructures tasks and priorities as the needs of the Clerk's Office change; anticipates turns of events and proactively takes action to avoid any negative consequences.
• Organizational Skills: Organizes and plans work according to meet the needs of the Clerk by defining objectives and anticipating needs and priorities to meet established deadlines. Skill in administrative matters such as event planning, file maintenance, record keeping and reporting.
• Productiveness: Maintains a high level of commitment to personal performance. Takes initiative developing and managing projects with varying priorities and deadlines and can undertake new programs and projects to meet critical needs. Ability to multitask, work independently, and coordinate the work of others.
• Teamwork and Collaboration: Effectively works and collaborates with others toward a common goal.
• Analytical Thinking: Works to understand complex situations, issues, and problems by breaking them down into smaller pieces. Follows a step-by-step approach while anticipating implications or consequences of a decision or problems that might occur.