Administrative & Accounts Assistant

Garonit Pharmaceutical; Flanders (NJ); On-site; USD 38,000 - 62,000; Full time

Job summary

Garonit Pharmaceutical in Flanders, NJ is seeking an Administrative & Accounts Assistant to join our growing team. This onsite role supports both administrative and accounting tasks, helping keep the office running smoothly while processing financial documents.

You will handle front desk duties, vendor coordination, and basic accounting duties, contributing to efficient operations and timely reporting in a fast-paced setting.

Qualifications

• 2+ years of administrative, receptionist, office support, or accounting experience.

Responsibilities

• Greet visitors and direct calls at the front desk.
• Manage front desk, mail, deliveries, and general office operations.
• Schedule meetings and support administrative activities across departments.
• Assist with Accounts Payable and Accounts Receivable.
• Process invoices, purchase orders, and expense reports.
• Maintain organized files, records, and financial documentation.
• Order office supplies and coordinate with vendors.
• Support cross-functional teams with day-to-day operations.

Skills

Administrative experience

Front desk / receptionist

Microsoft Office

Accounts payable/receivable

Organizational skills

Tools

ERP software

Job description

Administrative & Accounts Assistant
Flanders, NJ (Onsite)

Garonit Pharmaceutical is looking for a detail-oriented and organized Administrative & Accounts Assistant to join our growing team in Flanders, NJ.

In this role, you'll support both our administrative and accounting functions, helping keep our office running smoothly while assisting with financial processes. If you enjoy variety, thrive in a fast-paced environment, and take pride in staying organized, we'd love to hear from you.

What You'll Do

• Serve as the first point of contact by greeting visitors and answering/directing incoming phone calls
• Manage the front desk, mail, deliveries, and general office operations
• Schedule meetings and support administrative activities across departments
• Assist with Accounts Payable and Accounts Receivable
• Process invoices, purchase orders, and expense reports
• Maintain organized files, records, and financial documentation
• Order office supplies and coordinate with vendors
• Support cross-functional teams with day-to-day business operations

What You'll Bring

• 2+ years of administrative, receptionist, office support, or accounting experience
• Excellent customer service and communication skills
• Strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Experience with accounting or ERP software is a plus
• Experience in a pharmaceutical or manufacturing environment is preferred

Join a growing pharmaceutical company where you'll have the opportunity to make an impact and grow your career!