Admininistrative Assistant

Friendsofkerhonkson; Larwill (IN); On-site; USD 32,000 - 50,000; Full time

Job summary

Friendsofkerhonkson in Indiana is seeking a detail‑oriented office administrator to provide customer service and handle accounts receivable, contracts, and general clerical tasks.

You will answer phones, process payments, file documents, balance cash, and support branch operations while working with little supervision and in a collaborative team.

Qualifications

• Strong verbal and written communication skills.
• Proficient with Microsoft Office Suite.
• Excellent organizational skills and ability to meet deadlines.
• Detail oriented with minimal errors.
• Ability to multitask and work under time constraints.
• Strong analytical skills for price calculations.
• Team player who can work with others.

Responsibilities

• Receive and route a high volume of calls professionally.
• Process payments, orders, and customer requests accurately.
• Balance cash drawer daily and file paperwork.
• Reconcile and file contracts; respond to customers as needed.
• Assist with purchasing general office supplies.
• Perform general clerical duties like copying, faxing, mailing.

Skills

Communication

Microsoft Office

Organization

Detail-oriented

Multitasking

Analytical

Teamwork

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Job DescriptionPosition Overview: The purpose of this role is to provide customer service and administrative assistance for the branch. This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and directing them to the correct individuals, sorting mail and assisting with other duties as needed.Duties and Responsibilities: Include but are not limited to:Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner.Actively communicate with customers to adjust billing, answer questions, etc.Process payments, orders, and requests accurately.Reconcile, process and file necessary paperwork.Process electronic files via email.Compile and submit finalized documentation.Download reports.Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.Balance cash drawer dailyCompiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail weekly.Responsible for purchasing general office and break room supplies.Assist with special projects as needed.Performs other duties as assigned.Skills and Qualifications:Strong verbal, and written, communication skills.Proficient with Microsoft Office SuiteExcellent organizational skills and the ability to work well within strict time frames.Detail oriented with the ability to process work accurately with minimal errors.Ability to perform multiple tasks simultaneously.Strong analytical skills and accurately calculate prices.Ability to work without supervision and make appropriate decisions.Work well in a team environment.Education and Experience:High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience.