Admin Sr. Manager

Everybody Votes Campaign; United States; Teletrabalho; USD 101 000 - 120 000; Tempo integral

Resumo da oferta

Everybody Votes Campaign in the United States seeks an experienced, highly organized professional to partner with the CEO, managing day-to-day priorities, executive operations, and organizational follow-through. The role focuses on email and calendar management, meeting support, travel preparation, and project coordination, with discretion handling confidential matters.

The ideal candidate demonstrates exceptional communication, attention to detail, and the ability to anticipate needs and push

Qualificações

• Strong sense of ownership and resourcefulness: plans ahead and creates systems to keep tasks on track.
• Exceptional meeting and communication skills: capture discussions and identify decisions, translate to clear next steps.
• Trustworthiness and discretion: handle confidential information with care.
• Strong executive presence and judgment: interact with senior staff, board members, donors, and partners.
• Helpful but not required: experience with project management systems like Monday.com.

Responsabilidades

• Own and manage the CEO’s schedule and inbox, prioritizing requests and aligning with organizational priorities.
• Complete executive/administrative tasks including expense reports, confidential correspondence, travel arrangements, and trip prep.
• Develop and maintain systems to improve organization, follow-through, and task visibility.
• Provide day-to-day thought and execution support to the CEO, anticipating needs and redirecting requests when needed.
• Lead meeting follow-up, capture action items, assign owners, and track progress.

Conhecimentos

Executive support

Calendar management

Email management

Meeting support

Project management

Discretion/confidentiality

Communication skills

Organizational skills

Travel planning

Board liaison

Ferramentas

Monday.com

Descrição da oferta de emprego

The Everybody Votes Campaign, established in 2015, is a national coordinating body focused on narrowing the voter registration gap in communities of color. We are committed to creating a more representative democracy by building and supporting large scale, long term voter registration in communities of color. We partner with local organizations to support accessible, successful, and high quality voter registration programs that expand access to our democracy for people in communities of color.

ABOUT THE ROLE

EVC seeks an experienced, highly organized professional to work closely with the CEO as a trusted partner in managing day-to-day priorities, executive operations, and organizational follow-through. The role will support the CEO through email and calendar management, meeting support, project and priority management, travel preparation, and other executive and operational responsibilities.

The ideal candidate will exercise excellent judgment in a variety of situations, with strong written and verbal communication, exceptional attention to detail, and highly developed organizational skills. This individual will be able to manage multiple competing priorities, implement systems that improve efficiency and follow through, and anticipate needs before they arise.

This role requires someone who is highly self-directed, can quickly pick up tasks and move them forward with minimal oversight, and is comfortable working under pressure while handling a wide variety of activities and confidential matters with discretion. Most importantly, this person will serve as a trusted partner to the CEO in the day-to-day work—someone who can exercise sound judgment, provide thoughtful pushback when appropriate, and confidently say “no” or redirect requests when necessary to protect organizational and executive priorities.

WHAT YOU WILL DO IN YOUR ROLE

Executive Support & Operations

• Own and manage the CEO’s schedule and inbox, including working with internal team members and external partners to prioritize requests, schedule appointments, and ensure the CEO’s time is aligned with organizational priorities.
• Complete a variety of executive and administrative responsibilities, including expense reports, correspondence that may be confidential, complex travel arrangements, and detailed trip preparation.
• Develop, implement, and maintain systems that help the CEO and senior team stay organized, ensure strong follow-through, and prevent important tasks or commitments from slipping through the cracks.
• Work closely and effectively with the CEO to keep them well informed of upcoming commitments, responsibilities, priorities, and decisions requiring attention.
• Serve as a day-to-day thought and execution partner to the CEO, anticipating needs, identifying potential challenges, and exercising judgment about what requires the CEO’s attention.
• Exercise discretion and confidence in managing access to the CEO, including appropriately redirecting or declining requests when needed.

Meetings, Priorities & Follow-Through

• Facilitate and manage the morning senior stand-up, ensuring priorities, updates, decisions, and follow up items are clearly captured and communicated.
• Provide high-quality meeting support through detailed note-taking, synthesizing information and decisions, and identifying clear action items and next steps.
• Lead follow-up from meetings, ensuring action items and next steps are captured, assigned, tracked, and incorporated into relevant agendas and workflows on behalf of the CEO.
• Assist in the coordination and creation of agendas, soliciting information from internal and external stakeholders seeking to meet with the CEO.
• Maintain systems for tracking commitments and follow-up across meetings, projects, andorganizational priorities.
• Partner closely with the Development team to maintain alignment and ensure relevant priorities, commitments, and follow-up remain visible and moving forward.

Board and Donor Management

• Serve as the CEO’s liaison to the Board of Directors and organizational donors, supporting both administrative coordination and board operations as appropriate.
• Assist with scheduling calls and meetings for board members and donors, owning the coordination process to ensure meetings are held, calendar invitations are sent, and necessary preparation is completed.
• Support preparation for board meetings, including coordination and advance distribution of relevant materials.
• Maintain discretion and confidentiality in relationships with all board members and donors.
• Work with the Sr. Director of People & Culture and CEO to ensure compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic format.

CORE COMPETENCIES

• Growth mindset: Demonstrated ability to give and receive feedback with professionalism and grace from peers, staff, and supervisors.
• Relentlessly goal-oriented: Enjoys working toward and achieving ambitious goals; willing to find alternative paths around obstacles with a proven track record of executing and managing comprehensive strategic goals.
• Cultural competency: Able to build relationships and collaborate with colleagues, partners, and stakeholders across multiple lines of identity difference.
• Remains focused on problem solving: Able to balance multiple priorities within a constantly evolving political environment

REQUIREMENTS FOR THIS ROLE

• Strong sense of ownership and resourcefulness: Plans ahead and finds alternative paths when needed to get to the finish line. Has, or can create, systems for keeping tasks from slipping through the cracks. Bounces back from setbacks and maintains a high bar even when things are hectic. Proposes solutions with minimal guidance, anticipates problems, and course-corrects where needed.
• Exceptional meeting and communication skills: Can capture complex discussions accurately, identify key decisions and action items, synthesize information, and translate conversations into clear next steps. Track record of expertly managing complex scheduling and competing priorities for a high-level executive. Can learn, internalize, and incorporate EVC’s voice across platforms and effectively synthesize and communicate information including on behalf of the CEO.
• Trustworthiness and discretion: Deep understanding of the need to keep highly confidential information within appropriate work streams. Follows through on commitments and manages competing relationship responsibilities with discretion. Understands when to say “no” and keep team focused on priorities.
• Strong executive presence and judgment: Able to interact confidently and professionally with senior staff, board members, donors, partners, and other stakeholders while appropriately representing the CEO.

HELPFUL BUT NOT REQUIRED

• Experience with project management system, Monday.com
• Quick technical adoption of new systems
• Experience developing or implementing operational systems and workflows
• Demonstrated success working in the civic engagement or political space
• Location based in DC preferred but not required

VACCINE REQUIREMENT

Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.

“Fully vaccinated” means a person has received all recommended COVID19 vaccines.

Salary Range: $101,000 - $119,500

Our work is centered on creating a deeply inclusive and significantly more representative electorate. In order to be successful in this role, the candidate must have the cultural competence to successfully work with a diverse group of staff, partners, and stakeholders. We especially strongly encourage applicants with close ties to Black, Latinx, Indigenous, Asian American, Pacific Islander, non English speaking, disability, and LGBTQ+ communities to apply. We are proudly an Equal Opportunity Employer.