ADMIN OFCR 3 CX

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

The Regents of the University of California on behalf of their Los Angeles Campus is seeking an experienced executive administrator to lead the Head Coach's Office and to help manage the Men's Basketball program's operations. You will coordinate travel, events, travel logistics, almuni relations, and ticketing initiatives while coordinating with internal and external partners.

The role requires discretion, strong communication, organizational and analytical skills, plus the ability to multitask

Qualifications

• Ability to handle confidential information with discretion.
• Excellent administrative, organizational and communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong analytical and problem-solving abilities, independent or in a team.

Responsibilities

• Provide executive-level management for the Head Coach and oversee office operations.
• Coordinate staff meetings, information sessions and trainings.
• Assist with team travel, alumni relations, camps and ticketing initiatives.
• Communicate with internal and external stakeholders to ensure smooth operations.

Skills

Discretion

Administrative skills

Organizational skills

Communication

Analytical thinking

Budget knowledge

Team collaboration

MS Office

Database & internet research

Multitasking

Education

Bachelor's degree or equivalent

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Position Summary

Provide professional executive-level management for the Men's Basketball Head Coach ("Head Coach") and support the overall operations of the Men's Basketball program. Exercise independent judgment, leadership, and discretion in managing executive priorities, supervising the flow of information, coordinating projects, and overseeing the internal operations of the Head Coach's Office. Facilitate communication to and from the Head Coach's Office, perform analysis of complex issues to support organizational decision-making, and coordinate staff meetings, information sessions, and trainings. Assist with key operational functions of the Men's Basketball program, including team travel coordination, alumni relations, basketball camp administration, and ticketing initiatives, while collaborating with internal and external stakeholders to ensure efficient program operations. All responsibilities will be performed in accordance with the policies and procedures of the Athletics Department, University, state, Conference, and NCAA. The position will serve as a member of the department’s Senior Staff and perform other duties and special events as assigned by, and in conjunction with, the Athletics Executive Team and Men’s Basketball Sport Administrator(s).

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Ability to process and handle confidential information with discretion. (Required)
• Excellent administrative and organizational and communication skills required. (Required)
• Ability to effectively organize, prioritize, and manage multiple responsibilities and tasks in a fast-paced environment. (Required)
• Strong analytical, critical thinking, and problem-solving skills; ability to work independently as well as within diverse teams and environments, while treating everyone with respect. (Required)
• Knowledge of budget control methods, policies, and procedures. (Required)
• Must be able to overcome obstacles with cooperation among team members, build consensus, and foster harmonious relations. (Required)
• Knowledge of generally accepted accounting procedures and principles. (Required)
• Working knowledge of Microsoft Office products, including Word, Excel PowerPoint and Outlook. (Required)
• Ability to work with customized databases and technology and to conduct internet research. (Required)
• Proven ability to multitask and process data quickly with a high level of accuracy. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's degree or equivalent work experience & training. (Required)
• Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".
• Ability and willingness to work long and odd hours, often weekends and potentially holidays during variety of events and camps/clinics. (Required)
• 10% Employee may be required to travel for various team activities, including but not limited to: away games.

Schedule

Variable

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Officer%203%20CX%20(TBD_1000272)