Admin Manager, Detainee Transport Operations

GardaWorld Federal Services; Austin (TX); Remote; USD 100,000 - 105,000; Full time

Job summary

GardaWorld Federal Services seeks an Admin Manager to oversee administrative functions supporting a government-contracted detainee transportation program operating across Texas. You will maintain personnel and operational records, coordinate onboarding, and ensure compliance with contract requirements.

The role collaborates with Program Management, Operations, Training, Fleet, HR, and government representatives to deliver timely admin support across multiple locations.

Qualifications

• Bachelor’s degree in a related field with at least 5 years of progressive admin or office management experience in government contracting, transportation, detention, or fleet management.
• Experience with multi-site recordkeeping, document control, personnel tracking, and compliance management.
• Proficient in Microsoft Office (especially Excel) and data-tracking tools.
• Strong organizational, attention to detail, and cross-functional communication skills.
• Ability to pass background checks and maintain confidentiality.

Responsibilities

• Oversee day-to-day administrative functions and multi-site coordination across Texas.
• Track onboarding, credentials, certifications, attendance, and compliance with HR and Training.
• Prepare reports, staffing rosters, payroll verification, and admin deliverables for government contract audits.
• Maintain organized filing systems with strict confidentiality and data security.
• Standardize administrative processes and travel to regional locations as needed.

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Excel

Data tracking tools

Job description

POSITION INFORMATION: BASIC DETAILS

Location: Texas – Statewide (Remote w/Travel)

Full-Time/Part-Time: Full-time

FLSA Status: Exempt/Salaried

Travel Requirement: Yes – up to 50%

Teleworking: Yes

Pay: $100,000 to $105,000 annually

• Final offer determination is based on a combination of factors, including candidate educational background, years of relevant experience, and specific labor category (LCAT) mapping requirements.
  

POSITION SUMMARY INFORMATION: DUTIES AND REQUIREMENTS

Position Overview

In this role, you will oversee the administrative functions supporting a government-contracted detainee transportation program operating throughout Texas. This position is responsible for maintaining accurate personnel and operational records, coordinating administrative processes, supporting staffing and onboarding activities, managing required documentation, and ensuring administrative compliance with government contract requirements. The Admin Manager will work closely with Program Management, Operations, Training, Fleet, Human Resources, and government representatives to ensure timely and accurate administrative support across a geographically dispersed operation. The ideal candidate will have strong organizational and administrative management experience, exceptional attention to detail, and experience supporting government contracts or complex, multi-location operations.

Responsibilities

• Manage day-to-day administrative functions, records, and multi-site coordination for statewide transportation operations across Texas, with limited operations extending into New Mexico and Oklahoma.


• Track employee onboarding, credentials, certifications, attendance, and compliance requirements in coordination with HR and Training.


• Prepare management reports, staffing rosters, payroll verification, and administrative deliverables for government contract audits and inspections.


• Maintain organized digital and physical filing systems, ensuring strict confidentiality and data security for sensitive personnel and operational files.


• Standardize administrative processes, streamline workflows, and travel to regional operational locations as needed.
  
  

Qualifications

• Bachelor’s degree in a related field and at least 5 years of progressive administrative or office management experience within government contracting, transportation, detention, or fleet management (equivalent experience considered in leu of bachelor’s degree).


• Demonstrated background in multi-site recordkeeping, document control, personnel tracking, and compliance management.


• Advanced proficiency with Microsoft Office suite (especially Excel), administrative systems, and data tracking tools.


• Exceptional organization, attention to detail, and communication skills for coordinating with internal departments and government officials.


• Valid driver's license and ability to pass required government background investigation and suitability screening.


• Must be able to provide proof of citizenship or legal US work authorization.


• If prior active-duty military, must provide copies of DD214(s) showing discharge condition.


• Must consent to fingerprinting.


• Must be able to read, write, speak, and understand English proficiently.


• Must be at least 18 years of age.


• Ability to pass a preemployment medical assessment and drug screening.
  
  

Work Environment

Employees may be exposed to extreme cold or hot weather conditions, fumes, or airborne particles, toxic or caustic chemicals, and loud noise.

Physical Requirements

Employees may be required to remain in a stationary position, stand, push, pull, climb, kneel, crawl, balance, squat, bend, and reach. Employees may be also required to use gear to move items around, including, but not limited to, carts and dollies. Employees may also be occasionally required to lift and/or move up to 49 pounds.

GardaWorld Federal Services is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.