Admin GCO II

The Chronicle Of Higher Education, Inc.; Salt Lake City (UT); On-site; USD 55,000 - 70,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Admin GCO II to provide complex administrative support to Principal Investigators (PIs) at the Huntsman Cancer Institute. The role involves scheduling, procurement, and budget development to enhance grant management success.

The ideal candidate will possess strong organizational skills, communication abilities, and familiarity with university grant systems. Joining the team offers opportunities for long-term career development within a renowned institution.

Qualifications

• Bachelor's degree or 8 years of relevant work experience.
• Demonstrated strong organizational capacity.
• Ability to demonstrate excellent communication skills.

Responsibilities

• Assist PI with general grant and lab support including scheduling and purchasing.
• Familiar with University pre-award and post-award systems.
• Assist with development of department/lab budgets.

Skills

Organizational skills

Excellent communication skills

Ability to balance priorities

Familiar with University pre-award systems

Familiar with University post-award systems

Problem-solving skills

Education

Bachelor's degree or 8 years of relevant work experience

Job description

Admin GCO II

Job Summary

This position provides complex administrative support for various Principal Investigators (PI's) and their labs and/or shared resources cores; including working closely with pre- and post-award grant support, finance, purchasing, human resources, travel planning, event coordination, and navigation of University systems. Huntsman Cancer Institute Administrative Grants and Contracts Officers II within Research Administration work directly with Principal Investigators (PI's) and are essential to their success. They work closely with both the Pre-Award and Post-Award Grants and Contracts Officers teams at HCI to provide support in submitting successful applications and supporting the management of funded grants and/or contracts to ensure compliance and assist in routine needs of the project. Members of our team perform a diverse set of tasks at a challenging and rewarding tempo in a nationally recognized NCI Designated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time they can expect to gain experience and training that can translate into a long-term administrative career with the University of Utah, a Pac‑12 school with fantastic benefits.

Desirable candidate will have demonstrated a strong organizational capacity, excellent communication skills, and the ability to balance priorities while ensuring follow through with a diverse set of responsibilities.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve—including Idaho, Montana, Nevada, Utah, and Wyoming—with impact worldwide.

Responsibilities

Disclaimer

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

• Assists PI with general grant and lab support including scheduling, purchasing, hiring, travel, CV/bioblist/other support maintenance, shipping and other requests as needed.
• Familiar with University pre-award systems, processes and policies required for proposal submission. HCI has a Pre-Award GCO team that handles the submissions, and the Administrative GCO II assists the PI's and Pre-Award GCO in applying for grants, including developing budgets, updating/collecting biosketches, other support documents, and letters of support.
• Familiar with University post-award systems including management reports, university account codes, and purchasing rules/regulations and systems. The Post-Award GCO team at HCI is in charge of the overall management of the grants/contracts, and the Administrative GCO II plays a role in ensuring compliance through oversight of the majority of expenditures on the projects, managing grant distributions for lab staff, assisting as requested with reporting requirements, and additional action items as assigned.
• Assists HCI Finance and the PI with the development of department/lab budgets for the yearly budget process for each grant awarded as well as activity funds. Review financial accounts (activities) on a monthly basis to ensure accuracy. Maintain complex salary distributions for PI's labs members.
• Assists with the implementation of department and University policies and procedures.
• Provides basic support for administrative tasks, working with colleagues and manager to complete and track assignments.
• Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience.
• Problems encountered are varied, but generally with precedent. Resolution may require some analysis and interpretation, requiring innovation and creativity.
• Issues are routine and involve little evaluation and interpretation. Problems are typically solved through drawing from prior experiences, following established policies and procedures with analysis of the issue, requiring moderate innovation and creativity.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree or 8 years of relevant work experience or equivalency (one year of education can be substituted for two years of related work experience). Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.