Admin Clerical Assistant

Pacific Rail Services; California, Oakland (MO, CA); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant in a stable and essential industry. This entry-level position offers a unique opportunity to learn and grow while providing vital support to the team. You'll be responsible for a variety of administrative tasks, ensuring efficient office operations, and maintaining a safe work environment. With a focus on organization and communication, you will play a key role in the daily activities of the office. Enjoy competitive benefits, including healthcare, paid holidays, and opportunities for advancement. If you're detail-oriented and eager to contribute to a dynamic team, this role is perfect for you!

Benefits

Affordable Healthcare

Free Dental

Cheap Vision Benefits

Free Life Insurance

Paid holidays

Paid personal days

401K

Yearly Raises

Vacation Pay

Weekly Pay

Qualifications

• Valid Driver's License and ability to pass a drug test.
• Some knowledge of the railroad industry is preferred.

Responsibilities

• Provide administrative support including phone management and correspondence.
• Organize meetings, manage inventory, and maintain filing systems.

Skills

Good communication skills

Basic computer skills

Office skills

Detail-oriented

Organizational skills

Education

Vocational education in railroad industry

Tools

Microsoft Office

Email systems

Job description

Pacific Trailer Repair Services is hiring immediately for an Administrative Assistant to join our team in a recession-proof industry at a Rail Terminal Container Storage Yard in Oakland, California. This is an entry-level position as we'll teach you everything you need to know in order to be successful on the job. Good communication, basic computer, and office skills are required.

Starting Rate is $19.00

We're hiring for the below shift:

• 8 am-5 pm Monday through Friday
• Overtime is sometimes available.

Work Location:

PTRS Container Storage Facility
1195A Middle Harbor Rd.
Oakland, CA 94105

Summary/Objective:

The Administrative Assistant provides administrative support to managers and employees through a variety of tasks such as directing incoming calls, managing mail, inventory, payroll, and day-to-day operations to ensure the efficient operation of the office.

Essential Responsibilities:

• Responsible for answering and directing phone calls in a courteous manner.
• Produce and distribute correspondence memos, letters, faxes, and forms to employees.
• Assist in preparation for regularly scheduled reports.
• Organize and schedule meetings and appointments.
• Inventory management to ensure there is a sufficient supply in office inventory; this would include ordering supplies, maintaining an organized supply area, waybill lading, cost analysis, and projection.
• Perform additional administrative functions to include coding invoices, performing billing on intermodal units, and collection of miscellaneous paperwork within the intermodal units.
• Have a basic knowledge of compliance under HAZMAT and OSHA Regulations. This would include reporting any incidents to the supervisory immediately. Administrative Assistants are required to wear Personal Protection Equipment (PPE), such as safety vest, safety glasses, and protective hard hat, when applicable.
• Records management, develop and maintain an accurate filing system.
• Serves as a go-to for general office inquiries.
• Maintaining vendor and contact lists.
• Be aware of surroundings to maintain a safe and injury-free work environment.
• Maintain company values, rules, policies, and procedures to fulfill the company mission, as well as productive relationships with customers and vendors.
• Responsible for special tasks requested by management and/or supervisor.

Qualifications:

• Valid Driver's License
• Pass a drug test.
• Some knowledge of the railroad industry from a vocational education institute, apprenticeship, on-the-job training, and/or similar work experience.
• Highly organized and flexible.
• Detail-oriented and works with a high degree of accuracy.
• Working knowledge of email, scheduling, and Microsoft systems.

Benefits: (Medical benefits start after 60 days and the first of the month after that. Other benefits start after your 90-day probationary period)

• Affordable Healthcare, Free Dental, cheap Vision Benefits.
• Free Life Insurance.
• Paid holidays, paid personal days.
• 401K.
• Yearly Raises.
• Vacation Pay (received on yearly anniversary).
• Weekly Pay.
• Advancement Opportunities

You will be employed by Pacific Trailer Repair Services and will not be an employee of the Railroad.