Admin Assistant IV

American Red Cross; East Honolulu (HI); On-site; USD 39,950 - 42,705; Full time

Job summary

American Red Cross in Honolulu, HI, is seeking an Admin Assistant IV to provide complex administrative support to the Pacific Islands Region leadership team, including calendar, travel, and high-level correspondence. You will manage projects, prepare reports, and optimize internal processes to keep operations running smoothly.

The role requires a minimum of seven years of related experience and a High School diploma, with strong MS Office skills, typing ability, and a collaborative mindset.

Qualifications

• High School or equivalent required.
• Minimum 7 years of related experience or equivalent combination of education and related experience.
• Proficient typing skills and strong MS Office proficiency.
• Excellent verbal and written communication; able to work in a team.

Responsibilities

• Provide executive assistant support to regional leadership, including calendar and travel management.
• Prepare memos, reports, and high-level presentations; run specialized queries as needed.
• Develop, edit, and maintain documents for management review and coordination with partners.
• Support project work and potentially supervise clerical staff as assigned.

Skills

Verbal communication

Written communication

Teamwork

Proficient typing

Education

High School diploma

Tools

Microsoft Office Suite

Excel

PowerPoint

Job description

Job Description:

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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?

Join us-Where your Career is a Force for Good!

Joining The American Red Cross is like nothing else - it's as much something you feel as something you do. You become a vital part of the world's largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you'll have mentors who empower your growth along a purposeful career path. You align your life's work with an ongoing mission that's bigger than all of us. As you care for others, you're cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

WHAT YOU NEED TO KNOW (Job Overview):

The Admin Assistant IV provides complex administrative support to senior leadership and plays a key role in driving operational efficiency across the department. This role involves preparing reports and correspondence, managing projects and programs, and optimizing internal processes. The Coordinator also serves as a liaison across teams and external partners, ensuring smooth communication and coordination.

Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State, and local regulations.

The salary range for this position is (HI): $29.00-$31.00/hr.

Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role.

This role is not eligible for relocation assistance. This role reports to our office in Honolulu 5 days a week.

WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):

• Provides support to the American Red Cross Pacific Islands Region leadership team (Regional CEO/COO/board), including executive assistant support (calendar, travel etc.) for the RCEO.
• Perform a variety of complex administrative duties, with little supervision and exercising confidentiality. Prepare and maintain memos, records, reports, data or correspondence for management or staff review. Review correspondence for consistency with corporate policies and practices. May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database.
• Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications.
• May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project.
• May provide functional supervision to clerical/administrative staff assigned to unit.
• Provide support, training, development and/or leadership guidance to all volunteers.

Scope: Extensive knowledge of the job. Comprehensive acquaintance with both general and specific aspects of the job and the practical application to complex problems normally encountered. Contact with individuals representing other organizations or individuals of significant importance within organization.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

• Education: High School or equivalent required.
• Experience: Minimum 7 years of related experience or equivalent combination of education and related experience required.
• Management Experience: N/A
• Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite. Proficient typing skills required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred. Ability to prepare and edit complex documents is preferred. Ability to work on a team.
• Travel: None or very little.

* Combination of candidate's education and general experience satisfies requirements so long as the total years equate to description's minimum education and general experience years combined (Management experience cannot be substituted).

PHYSICAL REQUIREMENTS

Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications):

• Intermediate proficiency in Excel and PowerPoint.
• Experience utilizing video conferencing technology such as Owl Labs (or similar remote collaboration tools), is highly desired.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BENEFITS FOR YOU:

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on FLSA status and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners - the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance - launched Employers of National Service to connect national service alumni with opportunities in the workforce.American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here: Summary of Rights.