Admin Assistant

Rio Grande Regional Hospital; McAllen (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Comprehensive medical benefits

Paid time off

401(k) plan with match

Education assistance

Job summary

Rio Grande Regional Hospital in McAllen, Texas is seeking an Administrative Assistant to support the COO and Assistant Administrator. You will manage calendars, coordinate meetings, and handle approved expense reimbursements.

The role requires 2–3 years of office experience, strong customer service and communication skills, and proficiency with Microsoft PowerPoint, Word Processing and Excel. You will interact with staff, vendors, and physicians, ensuring compliance, accurate contract

Qualifications

• Two to three years office experience
• Some college or technical training preferred
• Strong customer service and communication skills

Responsibilities

• Maintain office of the COO and Assistant Administrator, monitor supplies
• Manage calendar and coordinate appointments
• Record, edit and disseminate meeting minutes
• Handle expense reimbursements for Executives
• Contract administration for Administrative Executives (vendor/physician contracts)
• Support CEO to ensure compliance and deadlines for contracts at Rio Grande Regional Hospital

Skills

Customer service

Communication

Multitasking

Education

Some college or technical training

Tools

Microsoft PowerPoint

Microsoft Excel

Word Processing

Job description

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Admin Assistant with Rio Grande Regional Hospital you can be a part of an organization that is devoted to giving back!

Job Summary And Qualifications

Responsible for clerical administrative duties required to maintain the office of the COO and Assistant Administrator including monitoring office supplies (paper, pens, drinks, etc.); reorder when appropriate. Interacts with staff, outside agencies, vendors, physicians, corporate/division staff, as well as departments within the facility. Is able to perform multiple functions simultaneously and efficiently. Prioritizes job responsibilities ensuring that workflow is smooth for office efficiency. Must have excellent customer service skills and professional communication skills, be punctual, possess polite phone screening skills and manage the calendar of the COO and the Assistant Administrator. Also responsible for managing the expense reimbursement for both executives. Will be required to record, edit and disseminate meeting minutes. In addition, this position will be responsible for all contract administration for all Administrative Executives (i.e vendor and physician contracts, etc.) Will work with CEO as needed to ensure compliance, accuracy and deadline submissions for all contracts at RGRH. The Executive Administrative Assistant will serve as Co-ECO for the hospital.

What qualifications you will need:

EDUCATION/EXPERIENCE REQUIRED:

Some college or technical training preferred. Two to three years office experience

LICENSURE/CERTIFICATION REQUIRED:

None

KNOWLEDGE, SKILLS & ABILITIES:

Strong customer service and communication skills. Must be an advanced user of Microsoft PowerPoint, Word Processing and Microsoft Excel. Must have the ability to handle multiple tasks simultaneously, yet remain focused and accurate. Must have the ability to deal with stressful situations.

SPECIAL DEMANDS:

Must possess a high level of integrity and confidentiality.

WORK ENVIRONMENT:

Approximately 100% inside work. See employee health documents for OSHA category and other employee health issues.

Benefits

Rio Grande Regional Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn More About Employee Benefits

Eligibility for benefits may vary by location.

Rio Grande Regional Hospital in McAllen, Texas has been serving the Rio Grande Valley for more than 30 years. Our full service hospital has 320+ beds and a team of more than 500 physicians representing 35+ specialties. Rio Grande Regional Hospital offers a full range of inpatient and outpatient medical and surgical services. Our Emergency Room is a Level III Trauma Center and we have extended our ER services into the Rio Grande Valley with our three remote ERs in McAllen/Mission, Edinburg, and San Juan. Our Women’s Services include L&D and a 30+ bed NICU. We also have an entire children’s hospital within our main facility to care for the children in our community. We work with Texas Transplant Institute, which serves local patients in need of organ, tissue or stem cell transplants. Our proven track record of serving the medical needs of the Valley communities we serve has led to Rio Grande Regional Hospital being recognized for patient safety and clinical excellence time and time again.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.