Admin & Accounts Payable Coordinator (Part-time)

Smart Hire Solutions; Alpharetta (GA); Hybrid; USD 25,000 - 34,000; Part time

Job summary

Couch Group in Alpharetta, GA is seeking a hands-on Part-Time Administrative & Accounts Payable Coordinator to support AP, vendor and subcontractor compliance, and office operations. You will assist leadership, field teams, and help maintain an organized, efficient workspace.

The role covers AP processing, routine administrative tasks, and light marketing support, with a focus on accuracy, confidentiality, and proactive problem solving.

Qualifications

• Strong administrative, organizational, time-management, and follow-through skills.
• Experience with accounts payable, invoice processing, or accounting support.
• Proficiency with Microsoft Office, especially Outlook and Excel.
• Experience with QuickBooks or similar accounting software.
• Familiarity with social media platforms and Canva or similar tools is helpful, but not the primary focus.

Responsibilities

• Manage accounts payable process: review, code, route, enter invoices for payment.
• Review subcontractor billings and payment applications for accuracy and compliance.
• Verify lien waivers, COIs, W-9s, change orders, and supporting materials.
• Monitor AP inbox and respond to vendor/subcontractor inquiries.
• Enter invoices and credits into QuickBooks; reconcile vendor statements.

Skills

Administrative

Organizational

Time management

Follow-through

Communication

Tools

QuickBooks

Microsoft Excel

Microsoft Outlook

Canva

Job description

Make It Awesome - Behind the Scenes

Couch Group is a commercial construction company built on high standards, honest communication, strong relationships, and a relentless drive to do things right. We are looking for a highly organized, resourceful Part-Time Administrative & Accounts Payable Coordinator who takes ownership, follows through, and enjoys helping a busy team stay one step ahead.

This is a hands-on role for someone who can manage the details without losing sight of the bigger picture. You will support accounts payable, vendor and subcontractor compliance, keep the office running smoothly, assist our leadership and field teams, and help share the work we are proud to build.

What You'll Do:

ACCOUNTING & ACCOUNTS PAYABLE SUPPORT

• Manage the accounts payable process, including reviewing, coding, routing, entering, and preparing approved invoices for payment.
• Review subcontractor billings and payment applications for accuracy, contract compliance, and required documentation.
• Verify lien waivers, certificates of insurance, W-9s, change orders, supporting materials, and other required documents.
• Monitor the AP inbox and respond professionally to vendor and subcontractor inquiries.
• Follow up on missing approvals, incomplete documentation, and billing discrepancies through resolution.
• Enter invoices and credit memos into QuickBooks and maintain accurate accounting and compliance records.
• Reconcile vendor statements and process company credit card statements.
• Assist with month-end, audits, reporting, and other accounting needs as assigned.

OFFICE & ADMINISTRATIVE SUPPORT

• Serve as a welcoming first point of contact for visitors, callers, vendors, and subcontractors.
• Provide day-to-day administrative support to company leadership and team members.
• Help maintain an organized, stocked, professional, and welcoming office.
• Coordinate office vendors, facilities needs, maintenance requests, and company vehicle records.
• Assist office and field employees with routine computer, phone, printer, and software issues, coordinating with the company's IT provider when needed.
• Run occasional business-related errands and assist with other administrative needs as they arise.

LIGHT MARKETING SUPPORT

• Gather project photos and updates from the team and assist with scheduling social media content.
• Help keep company profiles, marketing materials, project photos, and the events calendar organized and current.

You'll Fit Right In If You...

Take ownership and follow every detail through to completion.

Are dependable, honest, accurate, and trusted with confidential information.

Stay calm, professional, and solutions-focused when priorities shift.

Communicate clearly and respectfully with clients, subcontractors, vendors, and coworkers.

Enjoy being the person who notices what is needed and jumps in to help.

Believe that how the work gets done matters just as much as the finished result.

What You'll Bring

Strong administrative, organizational, time-management, and follow-through skills.

Experience with accounts payable, invoice processing, or accounting support.

Proficiency with Microsoft Office, especially Outlook and Excel.

Experience with QuickBooks or similar accounting software.

Comfort learning technology and troubleshooting routine computer, phone, printer, and software issues.

Professional written and verbal communication skills.

Experience in commercial construction, construction accounting, accounts payable, or subcontractor administration is strongly preferred.

Familiarity with AIA G702/G703 payment applications, lien waivers, certificates of insurance, and subcontractor billing documentation is a plus.

Experience with social media platforms and Canva or similar tools is helpful, but not the primary focus of the role.

Why Couch Group?

At Couch Group, we are problem-solvers, collaborators, and professionals who care deeply about doing things right. Our culture is grounded in trust, craftsmanship, genuine client care, and uncompromising standards. If you want your work to matter, enjoy supporting a close-knit team, and take pride in making every detail better, we would love to meet you.

Ready to help us Make It Awesome? Apply today.