AD, Regulatory Project Manager

Boehringer Ingelheim; Ridgefield (CT); On-site; USD 140,000 - 222,000; Full time

Job summary

Boehringer Ingelheim is seeking an Associate Director, Regulatory Project Manager to oversee end-to-end regulatory submissions, align cross-functional teams, and drive strategic execution in a fast-paced environment.

The role requires strong agile practices, stakeholder management, and a track record of delivering complex regulatory milestones across global teams.

Qualifications

• Bachelor's degree in life sciences, pharmacy, chemistry, or business with 5+ years PM experience.
• Significant experience managing complex cross-functional projects.
• Knowledge of regulatory aspects and submissions is an advantage.
• Advanced certification in project management is preferred.

Responsibilities

• Translate regulatory strategy into actionable project plans.
• Track milestones, timelines, resourcing, and documentation.
• Coordinate regulatory submissions and cross-functional teams.
• Lead RET and SDT to ensure timely regulatory readiness.
• Foster agile ways of working and risk mitigation.

Skills

Regulatory project management

Cross-functional leadership

Agile methodologies

Stakeholder management

Mentorship

Education

Bachelor's degree in life sciences / pharmacy / chemistry / business

Advanced project management certification

Tools

Microsoft Project

Asana

Job description

Company Overview

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development, and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in several ways to foster a healthy working environment, meaningful work, mobility, networking, and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.

Position Overview

The Associate Director, Regulatory Project Manager manages the execution of critical regulatory project deliverables by coordinating activities across Global Regulatory Affairs and cross-functional stakeholders. This includes managing the internal Regulatory Excellence Team (RET) to drive regulatory readiness and alignment within GRA, as well as managing the cross-functional Submission Deliverable Team (SDT) to coordinate planning and execution of complexregulatory submissions. Through strong facilitation, stakeholder management, and governance, you will ensure accountability, effective decision-making, andtimelydelivery of key regulatory milestones.

The Associate Director, Regulatory Project Manager creates and updates critical path for submission, including internal and external events. Ensures delivery of E2E submissions, track key submission metrics (milestones, timelines, resourcing, documentation) and support / coordinate the submission team in Regulatory, relevant cross-functional stakeholders and beyond. The incumbent coordinates the interactions with all key stakeholders, both internal and external as well as supports the RET in the project coordination, meeting set-up, documentation and tracking of actions. This role liaises with the brand team program manager to coordinate regulatory input and interactions into the overall asset strategy / Evidence Network.

The Associate Director, Regulatory Project Manager inspires the team to embrace agile ways of working so to maximize speed and effectively execute the regulatory strategy.

Duties & Responsibilities

• Accountable for translating regulatory strategy into actionable plans
• Accountable for tracking and reporting of key project metrics (milestones, timelines, resourcing, documentation, seamless execution, KPIs) for assigned projects
• Responsible for the seamless execution of project deliverables and related activities; escalates delays to GRL and respective teams
• Holds team accountable to project plan and their commitments
• Organises necessary follow ups and deployment of necessary knowledge and resources
• Responsible for proper project documentation, e.g., of regulatory strategy, key decisions and roadmap
• Ensures the information is up-to-date and consistent
• Tracks regulatory actions and deliverables from pre-IND (Investigational New Drug) to Marketing Authorization Application (MAA) submission, including Health Authority (HA) interactions, Clinical Trial Application (CTA) submissions, Development Safety Update Report (DSURs), etc
• In collaboration with the GRSL, creates and manages regulatory project plan including timelines and interdependencies
• Creates and updates critical path for submission, including internal and external events
• Ensures delivery of E2E submissions (MAAs), track key submission metrics (milestones, timelines, resourcing, documentation, submission rollout, approvals and HA feedback) and support / coordinate the submission team in Regulatory, cross-functional stakeholders and beyond. Coordinates with Asset & Evidence teams to gather necessary data, documents, and information required for submission, ensuring the timely and accurate compilation of regulatory documents
• Institutes operational excellence and consistent execution and coordination of RET activities
• Ensures proactive identification of risks, backlogs, deviations and compliance topics, working with team members in their respective areas, and brings them together to develop recommendations and risk mitigation plans
• Ensures generation, coordination and RA input to key development, registration and commercialization documents for assigned projects (e.g., development plans, protocols, clinical trial reports, CTAs, pediatric development plans and applications, core dossier elements, integrated brand plans, market access documents, with particular emphasis to company's overall hyperfocus and focus country prioritization)
• Sets up effective team communication channels, meetings and meeting agendas, takes and circulates minutes, ensures actions are logged, tracked and acted upon

Requirements

• Minimum requirement: Bachelor's degree in a relevant field, such as life sciences, pharmacy, chemistry, or Business Administration with five (5) years of progressive experience in the pharmaceutical or biotechnology industry, with a focus on project management
• Significant experience in managing complex projects and cross-functional teams
• Knowledge of regulatory aspects and submissions is an advantage.
• Preferred: Advanced certification in project management

Technical skills

• Experience in project management, preferably within the Pharmaceutical or Biotech industry
• Demonstrated understanding and application of broad portfolio of project management processes and tools, including database handling and tracking tools
• Knowledge of pharmaceutical industry and experience in collaborating with related core and enabling functions
• Regulatory and relevant Therapeutic area expertise is advantageous
• Familiarity with project management software (like Microsoft Project, Asana, etc.) and pharmaceutical industry-specific software

Soft skills

• Critical thinking with the ability to influence, negotiate and manage conflicts at all levels to achieve team alignment, commitment to deliverables with positive team environment
• Strong communication skills, ability to present complex relationships in a concise and structured manner
• Proactive, strives to develop solutions and promote their acceptance
• Experience in how to create and nurture a psychologically safe, try-and-learn work environment while keeping ambitious timelines
• Finding opportunities for standardization across projects based on interaction with peer project managers
• Act as task master, support GRSLs and RET in resolving issues quickly
• Expert knowledge of agile principles and practices
• Strong organizational skills, managing timelines effectively and flexibly if challenges arise
• Strong mentorship and apprenticeship mindset to foster a culture of continuous learning and development

Eligibility Requirements

• Must be legally authorized to work in the United States without restriction
• Must be willing to take a drug test and post-offer physical (if required)
• Must be 18 years of age or older

Additional Duties & Responsibilities

• Ensures alignment within the RET and orchestrates team to develop cohesive input
• Maintains repository of presentations and decisions
• Communicates key decisions to accountable stakeholders outside the RET if applicable
• Supports GRL in the setup, coordination and preparation of important internal and external meetings, e.g., Health Authority interactions and senior leadership updates and committees
• Maintains repository of key project documents and logs, including information on HA interactions, partners and collaborators
• Supports GRL in coordination with local RA colleagues, maintaining repository of key inputs, questions and HA interactions
• Relentlessly drives prioritization, efficiency and speed and facilitates team's agile ways of working (i.e., sprint planning, daily stand-ups, retrospectives etc.)
• Liaises with the asset team program manager to coordinate regulatory input and interactions into the overall asset strategy / Evidence Network
• Sets up and coordinates cross-functional problem-solving as necessary
• Serves at operational level critical interfaces such as the Asset & Evidence Team and manages communication channels to keep stakeholders informed about regulatory developments, changes, and approvals
• Provides regular updates on regulatory milestones and their impact on the overall project timeline

Compensation

This position offers a base salary typically between $140,000 and $222,000. The position may be eligible for a role specific variable or performance based bonus and or other compensation elements. For an overview of our benefits please click here .

Our Company

Boehringer Ingelheim is a biopharmaceutical company active in both human and animal health. As one of the industry's top investors in research and development, the company focuses on developing innovative therapies that can improve and extend lives in areas of high unmet medical need. Independent since its foundation in 1885, Boehringer takes a long-term perspective, embedding sustainability along the entire value chain. Our approximately 54,300 employees serve over 130 markets to build a healthier and more sustainable tomorrow. Learn more at www.boehringer-ingelheim.com.

Why Boehringer Ingelheim?

With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit https://www.boehringer-ingelheim.com