Ad Coordinator - Hybrid in Edina, MN

United Natural Foods, Inc.; Stillwater (MN); Hybrid; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health benefits

401k

Paid time off

Hybrid work arrangement

Job summary

United Natural Foods, Inc. is seeking an organized administrative assistant to support the merchandising category management team. You will maintain databases, generate reports, and ensure accurate item setup and pricing coordination with manufacturers and vendors.

The role emphasizes detail orientation, strong communication, and collaboration across departments, with a hybrid schedule requiring three days in the Edina, MN office.

Qualifications

• Associate’s degree or related coursework is a plus.
• 1–3 years administrative or clerical experience in retail/merchandising preferred.
• Proficiency with Microsoft Office and strong organizational skills.

Responsibilities

• Maintain and update databases related to inventory, product performance, and vendor information.
• Analyze sales reports and inventory levels to support merchandising decisions.
• Input retail changes with accuracy and pricing integrity.
• Ensure new items are set up timely in coordination with manufacturers and category managers.
• Input promotional plans ensuring proper retails and funding.
• Identify and resolve day-to-day pricing, promo, and item setup challenges.
• Organize documentation for product listings, promotions, and vendor agreements.
• Collaborate with vendors to ensure deadlines and ads are processed promptly.
• Proofread advertisements for detail and accuracy.
• Handle inquiries about product availability, promotions, and vendor relationships.
• Track action items and deadlines for merchandising projects.
• Maintain portal for ad plans, planners, plan-o-grams, and merchandising plans.

Skills

MS Office

Organizational skills

Attention to detail

Written and verbal communication

Team collaboration

Education

Associate’s degree or relevant coursework in business administration, retail management, or related field

Tools

Microsoft Office

Job description

This position is hybrid and will require 3 days in office in Edina, MN.

Job Overview:

Provide clerical and administrative support to all roles in category management to achieve overall financial and strategic goals.

Job Responsibilities:

Core Responsibilities

• Maintain and update databases related to inventory, product performance, and vendor information.
• Assist in generating and analyzing sales reports, inventory levels, and other key metrics to support merchandising decisions.
• Input retail changes ensuring accuracy and pricing integrity.
• Ensure new items are set up timely and accurately, in coordination with manufacture and category manager.
• Responsible for inputting promotional plans ensuring proper retails and funding.
• Identify and resolve day-to-day challenges around pricing, promo, and item set up.
• Organize and manage documentation related to product listings, promotional materials, and vendor agreements.
• Collaborate with vendors and business partners to ensure that deadlines and advertising items are processed accurately and promptly through the system.
• Proofread advertisements for detail and accuracy, demonstrating strong attention to detail.
• Provide support in handling inquiries and issues related to product availability, promotions, and vendor relationships.
• Track and follow up on action items and deadlines related to merchandising projects.
• Maintain portal for posted ad plans, production planners, plan-o-grams, and merchandising plans.

Additional Responsibilities

• Provide general administrative support to the Merchandising Category Manager, including scheduling meetings, managing calendars, and preparing correspondence.
• Engage in ad hoc support and special projects.
• Ensure all files and records are accurately maintained and easily accessible.
• Assist in the implementation of merchandising strategies and promotional campaigns.
• Work closely with various departments and partners to maintain timely pricing and ad procedures.
• Performs other duties as assigned.

Job Requirements:

Education/ Certifications:

• Associate’s degree or relevant coursework in business administration, retail management, or a related field is a plus.

Experience:

• 1 – 3 years of administrative or clerical experience, preferably in a retail or merchandising environment.

Knowledge/Skills/ Abilities

• Proficiency in Microsoft Office suite and familiarity with office equipment.
• Strong organizational and multitasking skills.
• Highly detail-oriented with the ability to manage and prioritize multiple projects and deadlines efficiently.
• Excellent written and verbal communication skills
• Ability to work collaboratively with different teams.
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

Work Environment:

• Hybrid Role: This position follows a hybrid schedule working in office three days per week. The acceptable split between onsite and remote work is determined by the manager. Hybrid associates may choose to work from an office on a more frequent basis than required.

Physical Environment/Demands:

• Office Roles: Most work is performed in a temperature-controlled office environment. Incumbent may sit for long periods of time at a desk or computer terminal. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Incumbent may use calculators, keyboards, telephones, and other office equipment in the course of a normal workday. Stooping, bending, twisting, and reaching may be required in the completion of job duties.

About UNFI: We are North America’s premier grocery wholesaler, delivering the widest variety of fresh, branded, and owned brand products to community grocers and retail chains alike. A pioneer in natural and organic foods, we are growing and transforming to meet the needs of an evolving workplace. Our 29,000+ employees work across America in our 50 Distribution Centers and corporate offices. Learn more: Organic, Natural and Conventional Food | Wholesale Food Distributors | UNFI

Benefits: Competitive 401k, Competitive PTO plan, Hybrid, Health benefits – first of the month following 30 days of employment, mentorship program/developmental opportunities.

UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - Veteran/Disability. VEVRAA Federal Contractor.

Compensation:

UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.

Benefits:

For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington-specific paid time off details.

Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.

UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.