Activities Director

KW PROPERTY MANAGEMENT AND CONSULTING; Estero (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

KW Property Management & Consulting seeks an Activities Director to deliver a comprehensive social activity program for residents. The role involves planning, organizing, and scheduling events, coordinating with instructors, volunteers, and staff, and maintaining a monthly newsletter and website updates.

You will manage budgets, liaise with community residents, and ensure programs comply with regulations. The position is full-time, on-site at the Florida property, with occasional travel for

Qualifications

• Minimum of 2 years experience in a social or recreational program.
• Excellent written, verbal and non-verbal communication skills.
• Ability to plan, implement and evaluate ongoing activity programs.
• Ability to work within a budget and manage supplies.

Responsibilities

• Plan, organize, schedule, coordinate and implement activities and events.
• Recruit, hire, schedule and evaluate instructors for classes.
• Communicate with volunteers and coordinate tours and trips.
• Prepare a monthly newsletter and publish activity information on the website.
• Maintain a facility reservation calendar and manage event logistics.

Skills

Communication skills

Event planning

Budget management

Interpersonal skills

Job description

The Activities Director is a diverse full time position with the overall responsibility of providing an exceptional level of social activity for community residents through professional planning, organizing, and scheduling. Skilled communication via newsletter, flyers, website, meetings, etc. is essential to encourage maximum resident participation.

As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting.

As a key employee between the client, KW Property Management, and internal support staff, the Activity Director must perform the job duties with a view toward projecting a professional and competent image. Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key.

Activity Directors often play a large role in the creation and programming of both recreational and therapeutic activities. They will often work with other staff to develop and implement programs, but they are responsible for ensuring these programs meet any federal or state regulations and are safe and appropriate for all. Scheduling the events is another duty Activity Directors are expected to perform.

The position is fundamental to provide superior social activity to the community and includes working closely with the residents and KWPM On-Site staff to facilitate this result. Strong interpersonal, customer service, planning and organizational skills are requited. Below are some of the essential functions of the job;

• Planning, organizing, scheduling, coordinating and implementing all activities, programs and special events with the highest integrity.
• Planning events – acquiring entertainment, caterers, decorations or any other requirements necessary to conduct a successful event.
• Recruits, hires, schedules and evaluates all qualified and certified instructors that provide a variety of social, educational and fitness classes for our residents (ex: aerobics, yoga, foreign language, art classes, etc.). Verifies and obtains license and insurance documentation, when appropriate.
• Communicates with volunteer chairpersons of various activities, clubs and special interest groups (Mah Jongg, Bridge, Art, Photography, etc.).
• Coordinates tours/trips.
• Cuts checks for payment of services in a timely manner (instructors, entertainment, caterers, etc.).
• Builds a high level of involvement by members in all activities/special events.
• Coordinates special considerations for meeting rooms (ex: room settling, microphones, projection screen, etc.). Maintains a reservation calendar to verify availability of facility areas.
• Maintains a registration list for all activities/ classes/events.
• Initiates, designs and publishes a monthly newsletter.
• Evaluates and critiques activities, monthly.
• Flexible work schedule to be able to supervise activities and special events according to their planned day and time
• Takes photographs of classes/activities/special events, which are used on the website, and in-house television station to promote additional resident participation.
• Solicits information from the residents of their desires for specific activities and incorporates those into the schedule when feasible.
• Works with Community General Manager with preparing a budget and working within guidelines. Responsible for accurate accountability of all activity funds.
• Available to residents to answer questions, to consider new ideas and to respond to social activity needs.
• Proactive- Develop and propose solutions to problems and anticipate the needs of members.
• Interact with local organizations to network and promote the community.
• Communicate effectively with others, both orally and written.
• Representing the community with the utmost professionalism.
• Provide activities information for the website.
• Maintain in-house television station.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment will change frequently. Will work in-doors and out-wards. The physical location of the job during the events will be primarily on-site at the property.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. In this or even you may be the only employee present to set up for an event. You will need to be able to work alone and be able to set up tables, chairs, chair equipment, etc, by yourself.

This is a full-time exempt position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5;30 p.m. This schedule may change to accommodate the business needs of the property.

Travel will be part of the job. The job will require to purchase or rent equipment and items for events on property. Driving to and from the vendors may be necessary.

Prior experience in a related position.

Minimum of 2 years experience in a social or recreational program

Must possess effective written, verbal and non-verbal communication skills, creative, caring, able to work under stress.

Must be able to plan, implement and evaluate an ongoing activity program. Must be able to order and maintain the

supplies necessary to support the activity program. Must be able to work within a budget.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.