Active Lifestyle Manager (47795)

Bay Aging; Gloucester (MA); On-site; USD 22,000 - 31,000; Full time

Job summary

Bay Aging is seeking a Full Time Center Administrator at the Gloucester Active Lifestyle Center to manage daily operations, supervise staff and volunteers, and coordinate Meals on Wheels routes in the service area. The role includes reporting to the Nutrition Programs Manager and RSVP Director, plus promoting center activities in the community.

The ideal candidate will have a High School diploma and 3–5 years in activity coordination or senior care, with strong organizational and interpersonal

Qualifications

• Requires High School diploma and 3–5 years in activity coordination, senior care, disability care management or related field.
• Knowledge of HIPAA regulations relevant to ALC operations.
• Able to use Microsoft Office (Word, Excel, email).
• Ability to supervise staff and volunteers and manage timesheets and evaluations.

Responsibilities

• Direct the daily activities of the Active Lifestyle Center (ALC) and oversee Meals on Wheels operations.
• Coordinate volunteer recruitment and RSVP activities; supervise Title V workers and ALC Assistants.
• Prepare and submit monthly admin reports and market center activities in the community.
• Plan and organize RSVP-sponsored events, and supervise volunteers and drivers.

Skills

Leadership

Communication

Relationship building

Observation of participant needs

Staff supervision

Volunteer coordination

Education

High School diploma

Tools

Microsoft Office

Job description

Job Details

Job Location: Gloucester Active Lifestlye Center - Gloucester, VA 23061

Position Type: Full Time

Salary Range: $19.00 - $19.00 Hourly

Direct and supervise the daily activities of the Active Lifestyle Center (ALC). Manage the daily operations of Meals on Wheels routes in the center’s service area. Assist with activity coordination for other ALC sites. Recruit and administer volunteers under the Retired and Senior Volunteer Program (RSVP). Report to the Nutrition Programs Manager/ RSVP Director. Supervise Title V part-time workers/ALC Assistants in the center and volunteer drivers for Meals on Wheels.

Essential functions

• Direct the daily activities of ALC (40%).
• Centers are open 3 or 5 days a week depending on location.
• Oversee daily operations in the Center (e.g. set-up, clean up, care, activities, meal preparation).
• Develop/lead innovative activities to meet the needs and abilities of participants (e.g. physical fitness, crafts, nutrition education, newsletters, guest speakers).
• Handle ordering of food and supplies necessary to running the center.
• Ensure congregates meals served at the center follow DARS guidelines for food preparation.
• Direct the work of Title V workers/ALC Assistants daily.
• Ensure their timesheets are accurately completed each week.
• Conduct their annual performance evaluation.
• Meals on Wheels (40%).
• Coordinates delivery routes and volunteers to ensure on-time delivery of meals to all recipients in compliance with DARS guidelines (e.g. timeframe and temperatures).
• Conduct annual reassessment of eligibility for all recipients via phone.
• Administration (10%).
• Accurately complete and submit required monthly reports to Admin Support.
• Market center activities in the community.
• Participate in local groups geared towards seniors such as TRIAD.
• Create and maintain center participants’ files and review all annually.
• RSVP Coordinator (10%).
• Recruits and handles in-take paperwork for volunteers under RSVP.
• Develop new volunteer assignments and stations in coordination with RSVP Director.
• Assist with the planning and organization of RSVP-sponsored events in the center, including volunteer recognition, fundraisers and Advisory Council meetings.
• Provides volunteer supervision and training.
• Compile timesheets for volunteers monthly and send to RSVP manager.

Decision Making

• Performs large number of tasks and coordinates many activities.
• Handle all daily activities in the center independently.
• Involve supervisor when faced with an unusual situation (e.g. uncertain if a Meals on Wheels participant is still eligible) or faced with a difficult situation (e.g. handling a confrontational participant).
• Inform supervisor when a complaint is expressed by a volunteer or a center participant.

Knowledge

• Has knowledge of:
• HIPAA regulations relevant to ALC operations.
• Microsoft Office programs (e.g. word processing, spreadsheet, e-mail).
• Bay Aging corporate policies and procedures related to Active Lifestyle Centers.

Abilities

• Take charge for all aspects of the Center operations.
• Communicate in small groups and one on one with a variety of people from seniors to outside speakers and vendors.
• Establish and maintain positive relationships with center participants even in difficult circumstances.
• Be observant of changes in the physical and emotional conditions of participants to identify changing support needs and services.
• Establish and maintain relationships in the community to raise the profile of the ALC and its services.
• Supervise and counsel staff and volunteers to maintain professional, caring and safe environment in the center at all times.

Working Environment

• Office-based position with minimal physical requirements (ability to lift 15lbs, walking and climbing stairs).
• Requires regular occasional independent travel around the county and to Bay Aging Offices.
• None of the essential functions of the position can be performed virtually.

Qualifications

Require a High School diploma and 3 to 5 years of experience in the field of activity coordination, senior care, disability care management or early childhood education center management. Must possess a valid driver’s license.

FLSA status

FLSA status: This is a non-exempt position.

Disclaimer

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. From time to time, the supervisor will ask job holder to perform additional duties related to the completion of the work.

Equal Opportunity Employer

Bay Aging is an Equal Opportunity Employer.

All applicants will be considered for employment without discrimination on the basis of race, color, religion, sex, national origin, age, veteran or disability status.

Bay Aging is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

To request reasonable accommodation, contact MaDena DuChemin, Director, Human Resources at [phone], Ext. 1228 or [e-mail].