Accounts Receivable Specialist I

Hawthorn Senior Living; Vancouver (WA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid time off

Employee Assistance Program

Job summary

Hawthorn Senior Living is seeking an Accounts Receivable Specialist to manage rental activity, record cash receipts, and monitor aging accounts across communities. The role requires strong data entry, attention to detail, and the ability to work in a fast-paced environment with diverse residents and staff.

Qualifications include a high school diploma (an Associate degree is preferred) and at least two years of AR experience.

Qualifications

• High school graduate or equivalent is required.
• Associate Arts degree preferred.
• Minimum two years accounts receivable experience preferred.
• Proficiency in data entry skills; familiarity with word processing and spreadsheet computer programs.
• Ability to operate 10-key by touch.

Responsibilities

• Regular, on-site attendance and punctuality is required as scheduled.
• Process and maintain building, unit and lease information and activity.
• Generate and edit revenues for assigned Communities.
• Record cash receipts, including monitoring and managing auto rents received.
• Assess and process late/bank fees.
• Research and resolve issues as they occur.
• Analyze accounts receivable reports for performance issues.
• Analyze write-off amounts for outstanding account balances; process approved write-offs.
• Prepare appropriate backup for refunds.
• Process and edit rental and/or service level adjustments.
• Work as a team with other Accounts Receivable staff and assist where needed to meet departmental deadlines.
• Research and resolve integrity issues between Community information and home office records.
• Support in testing issues for new software or enhancements to current software.
• Perform other duties as assigned by Supervisor.

Skills

Accounts receivable

Data entry

10-key by touch

Attention to detail

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate Arts degree preferred

Job description

Description

GENERAL DESCRIPTION OF POSITION

The Accounts Receivable Specialist is responsible for recording and monitoring rental activity for Communities managed by Hawthorn Senior Living and related business entities in a professional, accurate and timely manner.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS

• High school graduate or equivalent is required; Associate Arts degree preferred.
• Minimum two years accounts receivable experience preferred; experience with accounts aging and collections of delinquent accounts preferred.
• Proficiency in data entry skills; familiarity with word processing and spreadsheet computer programs.
• Ability to operate 10-key by touch.
• Ability to work flexible hours, if required.
• Must be detail-oriented with good organizational skills.
• Ability to prioritize and organize multiple work duties.
• Embodies a patient and creative attitude with the ability to “think outside the box”.
• Demonstrates a commitment to and respect for all individuals.
• Builds on basic learning and carries it from one situation to another.
• Takes responsibility to eliminate the source of problems.
• Demonstrates critical thinking skills in problem solving and decision making.
• Asks questions and seeks assistance as needed.
• Able to communicate effectively in English, both verbally and in writing, with residents and staff.
• Demonstrates excellent communication skills, taking into consideration body language, filters, listening, paraphrasing and questions with co-workers and residents of diverse ethnic and cultural backgrounds.
• Must be able to work efficiently and pleasantly in an extremely busy work environment.
• Must be a team player who is able to deal with difficult situations in a calm and professional manner.
• Ability to work under time constraints and meet department deadlines.
• Ability to work flexible hours, as required.

SUPERVISORY RESPONSIBILITIES

• None

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Regular, on-site attendance and punctuality is required as scheduled.
• Takes responsibility for maintaining current knowledge of the Hawthorn Senior Living Employee Handbook.
• Adheres to all company policies, procedures, and standards.
• Process and maintain building, unit and lease information and activity.
• Generate and edit revenues for assigned Communities.
• Record cash receipts, including monitoring and managing auto rents received.
• Assess and process late/bank fees.
• Research and resolve issues as they occur.
• Analyze accounts receivable reports for performance issues.
• Analyze write-off amounts for outstanding account balances; process approved write-offs.
• Prepare appropriate backup for refunds
• Process and edit rental and/or service level adjustments.
• Work as a team with other Accounts Receivable staff and assist where needed to meet departmental deadlines.
• Research and resolve integrity issues between Community information and home office records.
• Support in testing issues for new software or enhancements to current software.
• Perform other duties as assigned by Supervisor.

OTHER DUTIES AND RESPONSIBILITIES

• Performs all work assigned for the agreed-upon hourly wage, accepting no additional payment or non-perishable gifts from residents, vendors, Community Management Teams or others.
• Use time keeping system to report hours worked, on a daily basis, as well as the start and stop times of your meal periods.
• Meets the assigned work requirements of the job.
• Adheres to dress/appearance code. Changes in attire may be dictated by special occasion or weather conditions. If you have questions, check with your supervisor.
• Serves as a role model for all employees by displaying a responsible, cooperative, and positive attitude.
• Represents the Company in a professional, courteous, and friendly manner when in public.
• Understands safe and proper chemical use and adheres to safety protocols. This includes using personal protective equipment when necessary.
• Attends education and training classes as necessary to fulfill company training requirements and/or state regulations applicable to the position.
• Maintains personnel, resident, and business proprietary and/or confidential matters/material in strict confidence with management of the Company (and/or Company staff as needed).

WORKiNG CONDITIONS

• General office environment

• Employment offers are contingent upon successful completion of pre‑employment background checks, employment verification, and reference checks, as permitted by law. Hawthorn Senior Living is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.
• At Hawthorn Senior Living, we offer competitive compensation and a robust benefits package designed to support our employees' well‑being. Benefits may include paid time off; medical, dental, vision, and disability coverage; and supplemental life insurance. Eligible employees may also participate in a 401(k) plan with a company‑determined match and have access to an Employee Assistance Program (EAP). Beyond benefits, we are proud of our unique culture and enjoy celebrating our team throughout the year.