Accounts Receivable Specialist - Accounting - Shift 1

Bolthouse Fresh Foods; Bakersfield (CA); On-site; USD 31,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Group Life and AD&D

Group Short-Term Disability

Group Long-Term Disability

401k

Job summary

Bolthouse Fresh Foods seeks an Accounts Receivable Specialist to manage day-to-day AR activities, ensure accurate billing, and optimize cash collection.

The role supports farming and manufacturing operations by maintaining customer accounts, resolving invoicing discrepancies, and monitoring credit risk in alignment with company policies.

Qualifications

• High school diploma or GED, or equivalent experience.
• Verifiable safe driving history; background check completed.
• Experience with ERP accounting systems; proficient in Excel and Outlook.

Responsibilities

• Generate and process customer invoices accurately and timely for sales, including product, freight, taxes, and fees.
• Post and apply customer payments (checks, ACH, wires) to correct accounts and invoices.
• Maintain accurate customer account records and aging schedules.
• Monitor accounts receivable aging and follow up on past-due balances.
• Process and track customer deductions related to quality claims, shortages, damages, or promotional allowances.
• Perform proactive collection efforts via phone, email, and written communication.
• Resolve billing discrepancies, short pays, deductions, and credits.
• Coordinate with Sales, Customer Service, and Operations to resolve billing and delivery disputes.
• Assist with month-end close activities and AR reporting.
• Identify opportunities to improve AR processes and controls.

Skills

Interpersonal communication

Confidentiality

Attention to detail

Multitasking

Professional judgment

Phone skills

Clear correspondence

ERP accounting systems

Excel & Outlook

Education

High School Diploma or GED

Tools

ERP software

Job description

• This position will report to the: Supervisor
• FLSA Status: Non-Exempt
• Shift: 1st
• Employment Category: Full-Time Regular
• Pay Range: $22.50 - $26.00

• This position will report to the: Supervisor
• Travel requirements: N/A
• FLSA Status: Non-Exempt
• Shift: 1st
• Employment Category: Full-Time Regular
• Pay Range: $22.50 - $26.00

STRONG HISTORY. EXCITING FUTURE

Bolthouse Fresh Foods is a leader in carrot production, serving as a grower, packer, processor, and shipper. Headquartered in Bakersfield, California, we are a proud employer to 1,600 dedicated individuals. Since 1915, we have been committed to growing and producing high-quality carrots, and today, we are one of North America’s largest growers and distributors of fresh carrots for cooking and snacking. Additionally, we supply premium natural ingredients for the food and beverage industry. With over a century of excellence, Bolthouse Fresh™ products are available at major retailers across North America.

Bolthouse Fresh Foods has approximately 1,600 employees.

WHAT YOU’LL BE RESPONSIBLE FOR IN THIS ROLE

The Accounts Receivable Specialist is responsible for managing day-to-day accounts receivable activities, ensuring timely and accurate billing, collections, and cash application. This role supports both farming and manufacturing operations by maintaining customer accounts, resolving invoice discrepancies, monitoring credit risk, and contributing to accurate financial reporting. The Accounts Receivable Specialist works closely with Sales, IT, Accounting, and Finance to ensure revenue is recorded correctly and cash is collected in accordance with company policies.

Accounts Receivable Operations

• Generate and process customer invoices accurately and timely for sales, including product, freight, taxes, and applicable fees
• Post and apply customer payments (checks, ACH, wires, lockbox) to the correct accounts and invoices
• Maintain accurate customer account records and aging schedules
• Monitor accounts receivable aging and follow up on past-due balances
• Process and track customer deductions related to quality claims, shortages, damages, or promotional allowances

Collections & Customer Account Management

• Perform proactive collection efforts via phone, email, and written communication as needed
• Resolve customer payment discrepancies, short pays, deductions, and credits
• Coordinate with Sales, Customer Service, and Operations to resolve billing and delivery disputes
• Recommend accounts for escalation, credit holds, or write-offs in accordance with company policy
• Maintain positive and professional customer relationships while enforcing payment terms
• Assure adherence to department service level agreements (SLAs)

Credit & Risk Support

• Assist with credit reviews, credit limit monitoring, and customer account setup
• Ensure compliance with approved credit terms and payment conditions
• Support documentation for audits, insurance claims, or customer credit reviews

Reporting & Reconciliation

• Prepare and analyze AR aging, collection reports, and cash receipts reports
• Reconcile AR subledger to the general ledger on a regular basis
• Assist with month-end and year-end close activities related to AR
• Support internal and external audits by providing required documentation and explanations

Systems & Process Improvement

• Utilize ERP and accounting systems to manage AR transactions and customer data
• Identify opportunities to improve AR processes, controls, and efficiency
• Assist with system upgrades, testing, and process documentation related to AR
• Ensure compliance with company policies, accounting standards, and internal controls
• Performs other duties as assigned.

WHAT WE’RE LOOKING FOR

REQUIRED SKILLS AND ABILITIES

• Excellent interpersonal and verbal communication skills with the ability to interact professionally with employees of all levels.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and the ability to work both independently and with minimal supervision.
• Ability to effectively manage multiple tasks and prioritize workload in a fast-paced environment.
• Demonstrated ability to navigate complex or sensitive issues with professionalism, sound judgment, and patience
• Strong telephone and customer skills.
• Effective communication skills with the ability to produce clear and professional correspondence.
• Experience working with ERP accounting systems
• Proficient in Microsoft Excel and Microsoft Outlook

MINIMUM QUALIFICATIONS

• High school diploma or GED; or one to two years related experience and/or training; or equivalent combination of education and experience
• Candidates must have a verifiable history of safe vehicle operation and meet company standards for driving eligibility. This includes maintaining a clean driving record, which will be verified through a background check.

PREFERRED QUALIFICATIONS

• Experience working in an accounting department for agriculture, food processing, manufacturing, or distribution environments preferred.

PHYSICAL DEMANDS

• Work is performed primarily in a standard office environment with frequent interruptions.
• Ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, climb, kneel, crouch, reach, and twist.
• Lift, carry, push, and/or pull light to moderate amounts of weight up to 30 lbs.
• Operate office equipment requires repetitive hand movement and fine coordination including use of a computer keyboard.
• Ability to stand for long periods of time in an upright position walking on both even and uneven surfaces.
• Ability to stoop, crouch, and kneel on a regular basis.

HOURS & WORKDAYS

Shift 1 – 8:00 AM to 5:00 PM, Monday through Friday; Overtime, Weekends, and Holidays may be mandatory based on business needs.

WHAT WE OFFER

Our rich benefits packages are designed to support the health and well-being of both our eligible co-workers and their families.

• Medical
• Dental
• Vision
• Group Life and AD&DD
• Voluntary Life and AD&DD
• Group Short-Term Disability
• Group Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401k
• Paid Time Off

EQUAL EMPLOYMENT OPPORTUNITY

Bolthouse Fresh Foods is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic protected by law. We are dedicated to fostering a workplace where everyone feels valued, respected and empowered to achieve their full potential.

REASONABLE ACCOMMODATIONS

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. If you are interested in applying for employment with Bolthouse Fresh Foods and need special assistance to apply for a posted position, or if you believe you do not meet any of the required qualifications of a posted position due to a protected disability and would like to explore the possibility of accommodation, please contact our Talent Acquisition team at: [e-mail] for additional support or guidance.