Accounts Receivable Specialist

C1400 Stewart Title Guaranty Company - United States; Schaumburg (IL); On-site; USD 34,000 - 57,000; Full time

Benefits offered by this job

Health insurance and wellness programs

401(k) with company match

Employee stock purchase program

Paid time off

Employee discounts

Job summary

Stewart Title Guaranty Company is seeking an Accounts Receivable & Billing Coordinator to support billing, payments, and revenue management. You will manage invoices, deposits, and reconciliations, while ensuring accurate documentation and timely reporting.

The role emphasizes using Power BI for verification, maintaining audit-ready records, and coordinating with internal teams. A high school diploma is required, with an associate or bachelor’s in related fields preferred.

Qualifications

• High school diploma required; Bachelor’s preferred.
• Associate degree in Accounting, Business Administration, Finance, or related field, or equivalent combination of education and experience.
• Three or more years of experience in accounts receivable, billing, accounting support, or financial operations.

Responsibilities

• Process check deposits and ensure timely submission of supporting documentation to Accounting.
• Prepare and distribute monthly invoices for independent agents; generate billing reports.
• Maintain payment tracking registers and record payments in financial tracking systems.
• Generate monthly income statements and other recurring financial reports; reconcile payment records.
• Perform restitution audits and coordinate with courts/government agencies as needed.

Skills

Accounts receivable

Billing

Power BI

Financial reporting

Analytical thinking

Education

High school diploma

Associate degree in Accounting/Finance

Bachelor’s degree preferred

Tools

Power BI

SharePoint

Job description

At Stewart, we know that success begins with great people. As a Stewart employee, you’ll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You’ll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle

Job Summary

The Accounts Receivable & Billing Coordinator is responsible for supporting the organization's financial operations through the administration of billing, receivable processing, financial reporting, and account tracking. This position ensures the timely and accurate processing of payments and invoices, maintains financial records, prepares recurring reports, and serves as the primary resource for payment-related inquiries. The role also provides administrative support for restitution tracking as part of the organization's billing and revenue management processes.

Job Responsibilities

Payment Processing & Deposits

• Process check deposits and ensure timely submission of supporting documentation to the Accounting Department.
• Assign appropriate accounting codes for incoming checks and wire transfers.
• Research and identify claim information for payments received with incomplete documentation.
• Upload payment documentation to the organization's document management system.
• Maintain accurate records of deposited funds and supporting documentation.

Billing & Revenue Administration

• Prepare and distribute monthly invoices for independent agents.
• Generate monthly billing reports to identify billable accounts.
• Review billing reports with management to ensure invoice accuracy.
• Calculate billing amounts and maintain agency billing spreadsheets.
• Verify billing information using Power BI and other reporting tools.
• Compile supporting documentation for monthly invoices.
• Coordinate invoice generation and maintain electronic invoice records.

Payment Tracking

• Maintain payment tracking registers and individual counsel check registers.
• Record payments in financial tracking systems and SharePoint.
• Monitor payment activity and resolve discrepancies.
• Respond to payment-related inquiries from internal and external stakeholders.
• Maintain accurate financial records to support audits and reporting.

Financial Reporting

• Generate monthly income statements and other recurring financial reports.
• Produce operational reports supporting billing and accounts receivable activities.
• Reconcile payment records and ensure the accuracy of financial data.
• Assist with periodic reviews of financial records to identify discrepancies and maintain data integrity.

Restitution Support

• Perform periodic audits of restitution files to ensure payment activity is current and complete.
• Maintain payment plan documentation and notify supervising counsel of delinquent accounts.
• Coordinate with courts and government agencies regarding restitution payments when necessary.
• Conduct routine research and maintain supporting documentation related to restitution accounts.
• Support the billing process by maintaining accurate restitution information used in revenue reporting and invoicing.

Education

• High school diploma required; Bachelor’s preferred
• Associate degree in Accounting, Business Administration, Finance, or a related field, or an equivalent combination of education and experience.
• Three or more years of experience in accounts receivable, billing, accounting support, or financial operations.

Experience

• Three or more years of experience in accounts receivable, billing, accounting support, or financial operations.

Equal Employment Opportunity Employer

Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities.

If you have a disability and need assistance or an accommodation in the application process, please contact us by email at [e-mail].

Pay Range & Benefits

$34,023.90 - $57,350.50 Annually The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate’s knowledge, skills, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range.

• a variety of health and wellness insurance options and programs
• paid time off
• 401(k) with company match
• employee stock purchase program
• employee discounts

Stewart is on a journey to become the premier title services company. We offer personalized service, industry expertise and customized solutions for virtually any type of real estate transaction and are a leading global real estate services provider. At our core, we help make property ownership around the world possible. In doing that, we take every step to foster meaningful relationships through our ingenuity and efforts and are dedicated to going above and beyond to provide the best experience for employees and customers alike. To do so, we know we must sustainably serve our employees, shareholders, customers and our communities at large. That’s why we are committed to creating an inclusive workplace that fosters a deep sense of pride, passion, respect and belonging, while lessening our impact on the environment and providing transparency around the way we do business.