Accounts Receivable Specialist

PPC Partners, Inc.; New Berlin (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

PPC Partners, a Wisconsin-based contractor, seeks an Accounts Receivable Specialist to manage invoicing, payments, and reconciliations. You will monitor outstanding balances and ensure timely collection while upholding internal controls.

This role emphasizes accuracy, collaboration with project teams, and process improvements. The ideal candidate has 2+ years B2B AR experience (construction a plus) and proficiency with MS Office.

Qualifications

• Requires high school diploma or equivalent; bachelor’s degree preferred.
• 2+ years of B2B AR collections experience; 1+ years in construction preferred.
• Knowledge of lien laws, retainage rules, and construction billing methods preferred.

Responsibilities

• Enter customer invoices into the accounting system on a regular basis.
• Monitor outstanding receivables and follow up on overdue accounts to ensure timely payment collection.
• Establish payment arrangements and ensure adherence to agreements.
• Maintain compliance with AR policies, procedures, and internal controls.
• Provide administrative support and assist colleagues as needed.

Skills

Communication skills

Relationship building

Problem solving

Safety awareness

Education

High School Diploma

Bachelor's Degree preferred

Tools

Microsoft Office

Job description

At Pieper Electric, our people are our power. As a full-service electrical, mechanical, and automation contractor, our people are what enable us to stand out in our industry. They're the reason for our success. Founded on the principle that every person should strive to first and foremost be a servant leader, we work tirelessly to keep our people safe, enlighten and stimulate their minds, and teach them how to be good stewards of the community in a genuinely serving way. From these efforts, we've grown into a truly unique company.

Pieper Electric extends its reach through specialized brands, each excelling in their respective fields. Pieper Automation, Systems Technologies, Pro Lightning Protection, and Ideal Mechanical operate under the same commitment to excellence. By putting our people first, we are able to consistently deliver to the highest quality standards in the industry and develop lasting relationships with our customers.

Job Description

The Specialist, Accounts Receivable is responsible for managing the accurate and timely processing of customer invoices, payments, and account reconciliations. This role monitors outstanding receivables, follows up on overdue accounts, and ensures compliance with accounting policies and internal controls. The specialist also supports process improvements, maintains proper documentation, and provides assistance to colleagues to ensure efficient and effective receivables management.

At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart -- Focus on the Needs of Others, Wisdom -- Insightful, Integrity -- Honesty and Trustworthy, Courage -- Decisive and Confident in Others, Humility -- Modest and Respectful, Passion -- Unfailing Dedication

Essential Duties and Responsibilities

• Accurately enter customer invoices in the accounting system on a regular basis
• Monitor outstanding receivables and follow up on overdue accounts to ensure timely payment collection
• Establish payment arrangements and ensure adherence to the agreement

A/P Management & Compliance:

• Ensure adherence to accounts receivable policies, procedures, and internal controls to maintain accuracy and compliance
• Support the development and evaluation of accounts receivable processes to improve efficiency and effectiveness
• Maintain proper documentation and records

Administrative Support & Other Duties:

• Order and maintain office supplies as needed
• Provide support to colleagues and perform additional duties as requested or required

Safety/Hazard Recognition & Elimination:

• Pre-plan and identify the methods to eliminate hazards daily by work task.
• Execute skill in observing habits and hazards of others and bringing it to their attention.
• Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Qualifications and Requirements

• High School Diploma (or equivalent) required
• Bachelor's Degree in a relevant field preferred
• 2+ years of B2B A/R collections experience; 1+ years within the construction industry preferred
• Knowledge of lien laws, retainage rules, and construction billing methods preferred

Experience, Skill and Abilities

• Positive safety attitude and personal integrity -- both are non-negotiable
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Must be willing to initiate and build strong relationships with customers and project team members
• Ability and creativity to reason and think logically in problem solving

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

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PPC Partners is an Equal Opportunity Employer.

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