Accounts Receivable Specialist

BakerHostetler; Chicago (IL); Remote; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive salaries and bonus program

Health, dental, and vision insurance

401(k) retirement plan

Job summary

BakerHostetler is seeking an Accounts Receivable Specialist for our Finance/Accounting department in a remote role reporting to the AR Supervisor. You will manage client accounts and ensure timely payment of invoices while maintaining detailed client communications.

Responsibilities include contacting clients about outstanding invoices, reviewing aging reports, collaborating with attorneys and billing staff, and processing write-offs with proper approvals.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 3+ years AR or collections experience in a large law firm or professional services environment.
• Proficiency in Word, Outlook, and Excel; familiarity with ARCS and e-Billing platforms.
• Strong ability to communicate with clients and internal staff in a professional manner.
• Ability to multi-task and maintain confidentiality of sensitive information.

Responsibilities

• Communicate with clients regarding outstanding invoices and resolve payment discrepancies.
• Review aging reports and provide regular updates to management.
• Collaborate with attorneys, office administrators, and billing team to resolve issues.
• Submit applicable write-offs with approval through workflow portal.
• Maintain accurate and detailed notes on all client communications.
• Escalate issues to management and the collection committee.
• Other duties as requested and assigned.

Skills

Client service

Team orientation

Interpersonal communication

Multi-tasking

Attention to detail

Education

Associate degree in Accounting/Finance/Business Administration

Bachelor’s degree preferred

Tools

Microsoft Office Suite

ARCS or other collections software

Elite or similar financial system

e-Billing platforms (Legal Tracker, CounselLink, or T360)

Job description

Our Finance/Accounting department has an excellent opportunity for an Accounts Receivable Specialist in any of our offices. This is a non-exempt remote position that reports to the Accounts Receivable Supervisor. This role is responsible for managing client accounts and ensuring timely payment of invoices.

Responsibilities

• Communicate with clients regarding outstanding invoices and resolve payment discrepancies.
• Review aging reports and provide regular updates to management.
• Collaborate with attorneys, office administrators, and billing team to resolve issues.
• Submit applicable write-offs with approval through workflow portal.
• Maintain accurate and detailed notes on all client communications.
• Working with and escalating issues to management and the collection committee.
• Other duties as requested and assigned.

Requirements

• A strong client service approach and team orientation. Ability to speak effectively and respond to common inquiries or complaints from all levels of clients as well as all internal professional and support staff. Interpersonal communication skills are necessary to maintain effective relationships with partners, attorneys, clients and staff, and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions.
• Associate degree in Accounting, Finance, Business Administration, or a related field required; bachelor’s degree preferred. A minimum of three years of accounts receivable or collections experience is required, including experience in a large law firm or comparable professional services environment. An equivalent combination of relevant education and experience may be considered.
• Demonstrated proficiency in Microsoft Office Suite, including Word and Outlook, with strong working knowledge of Excel. Knowledge of ARCS or other collections software is desirable. Familiarity with Elite or comparable law firm financial systems is highly desirable, and experience with e-Billing platforms such as Legal Tracker, CounselLink, or T360 is preferred. Proven aptitude to learn new software applications.
• General knowledge of accounting principles and internal control concepts. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, probability, statistical inference and proportions to practical situations.
• Demonstrated ability to multi-task and be detail-oriented with strong follow-up methods. Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines. Ability to exercise discretion with confidential and sensitive information.
• Other skills and abilities

Compensation

The expected annual salary range for this position is $60,000-70,000. The salary offered will be determined by a wide range of factors, including but not limited to experience level, education, training, geographic location, and relevant skills.

Why BakerHostetler?

As the Attorney Recruiting Manager supporting our California offices, you will work alongside an experienced national recruiting team and collaborate directly with office and practice leaders to attract top legal talent. This role offers a combination of hands‑on recruiting, relationship building, and strategic partnership while providing the support and resources of a national Am Law firm.

BakerHostetler's California offices continue to be an important part of the firm's national platform, providing opportunities to work with high-performing attorneys across a wide range of practice areas. This position offers meaningful involvement in recruiting decisions, professional growth, and exposure to firm leadership in a collaborative environment.

Benefits

Offering competitive pay and benefits while providing a collegial and respectful work environment is part of our commitment to fostering a workplace that values employees.

Our Comprehensive And Competitive Benefits Program Includes

• Competitive salaries and a performance bonus program
• Group health, dental, and vision insurance
• Multiple plan options and various benefit levels
• Same‑sex domestic partner coverage
• Pre‑tax premiums
• Coverage beginning on the date of hire
• Group term life and accidental death and dismemberment insurance
• Voluntary supplemental group universal life insurance
• Voluntary accident insurance for employees and their families
• Long‑term care insurance
• Short‑term disability benefits
• Long‑term disability benefits
• Pre‑tax benefit programs, including dependent care, health care reimbursement, and transit or qualified parking benefits in most cities
• Retirement program, including a voluntary 401(k) plan

Baker & Hostetler LLP is an Equal Opportunity Employer.